/ Honorary Secretary
Royal Engineer Yacht Club
C/O Piers Hart & Co
New Zealand Cottages
Bury Road
THETFORD
Norfolk IP24 2PL
Tel: 07734 824748
Email:
Commodore (des)
Flag Officers
REYC Committee Members
Copy to:
Trustees and Hon Rear Commodores
REYC Members / Reference:REYC/Sec/AGM Minutes
Date:31 Mar 15

MINUTES OF THE ROYAL ENGINEER YACHT CLUB ANNUAL GENERAL MEETING HELD IN CHATHAM STATION AUDITORIUM, TUESDAY31 MARCH2015

Present / Col C Thackway
Lt Col M Johnson-Ferguson
Lt Col L Jackson / Commodore
Vice Commodore
Vice Commodore (Des) / Chairman
Apologies / Col (Retd) D M Gill
Col (Retd) P M Davies
Lt Col P Crick
Lt Col G Hatcher
Lt Col (Retd) A Douglas
Maj S O L Mayes
Maj J JRoose
Brig (Retd) D Innes
Col (Retd) R Wilson
Col (Retd) RC Hendicott
Col (Retd) JDC Anderson
WO2 D Curry
Maj KJ Nixon
Maj (Retd) B Cameron
Mr C Lyon
Mr B Wicker
Mr A Andrews
Mr K Gorton
Mr S Hurst
Mr R Simpson
Lt R Oxley
Spr O’Brien
Lt Col (Retd) J Rayner
Brig (Retd) Hill
Cpl A Hearn
Lt Col L Jackson
Maj R Duke
Mrs D Gill
Brig (Retd) C Galloway
Maj M Smith
Lt Col (Retd) N Montagu
Maj Gen (Retd) Carlier
Maj B Whishaw
Col (Retd) M Mounde
Col J Baxter
Col J Prichard
Col (Retd) D Richards
Lt Col (Retd) J Polly
Lt Col (Retd) P Clarke
Maj J Robinson
Maj S J Hart
Capt R Giles
Mr Michael Evans
Mr Peter Phillips
WO2 J West
Spr J Reeve / Rear Commodore (Regions)
Rear Commodore (Regions) (Des)
Rear Commodore (Offshore)
Rear Commodore (Offshore) (Des)
Membership Secretary
Honorary Treasurer
Honorary Treasurer (Des)
Trustee
Trustee
Honorary Rear Commodore
Honorary Rear Commodore
Representing Rear Commodore (Inshore)
Rear Commodore (Inshore) / Sec

Action

Item 1 – Introduction and election of new Cdre

1.

Item 2 – Minutes of recent meetings

2.The minutes for the Main Cttee meetingon 31 Mar 14 were a true and accurate account.Proposed by Maj Smith and seconded by Col (Retd) Davies.

Item 3 – Matters Arising from previous minutes

3.Para 4.- Registration – briefed that pursuing Ilex and Ragna paperwork, Right Royal paperwork held.
4.Para 17.- Offshore account. Offshore account now in service funds, Chatham to align to 31 Jan dates.
5.Para 31. – Hull strategy. Hull strategy to be briefed by Offshore
Item 4 – Commodore’s Report
6.There is a full diary of activity.
7.RE Sail trg week will take place this year.
8.Aim to increase serving members
9.The Club has been gifted Hebe.
10.Inshore needs to be invigorated.
11.Membership is steady.
Item 5 – Vice Commodore’s Report
12.Review of the Bye laws was presented.
13.ASA policy duty holder has been placed onto OIC of the activity
14.Gift aid – members were requested to complete forms.
Item 5a – Finance
15.Club financial statement of activity presented.
16.Main (including Inshore) and Offshore accounts audited, Chatham accounts presented but not yet audited.
17.Capital property value presented only Hulls.
Item 5b –Townsend Trust Report
18.Col (Retd) Anderson gave a summary of the Townsend Trust. Exists from the £40k sale of Stan Townsend’s yacht. Intended to support Offshore cruising. Proposed to invest in a single capital project, after realising the investments in several years’ time, requested ideas from the club on how to use the funds. Debate over best use – proposal to invest the full trust value after realising the funds held in percentage share of Ilex and Ragna and use interest to support RE sail training. Action for Cttee to look at best way to invest money for annual income to use, and in what way (ie cash prize or trophy at RE sail trg week).
Item 5c - Membership
19.Report. Presented the numbers, thanks to retired and civilian membership, soldiers low uptake, Yearbook not available, if people are not getting email messages please contact Lt Col (Retd) Douglas or Maj Smith, Membership Cards suggested and general consensus was they were a good idea – Lt Col (Retd) Douglas will investigate further.
Item 6 – Offshore Report
20.Offshore report. Request made for anyone with knowledge of original Ragna paperwork.
21.No objections raised to receiving yacht Hebe as a gift
22.Review of charter rates being conducted.
23.Registered members rate proposed at £5 for calendar year. Proposed by Col (Retd) Montagu, Seconded by Col (Retd) Davies – voted, carried. No charge to private charters.
24.RC(O) gave activity summary.
25.Hulls replacement – Maj Duke gave a proposal for J109. £130k limit for new purchase after sale of Ragna, and detune Ilex. Proposed by Lt Col Crick, Seconded by Lt Col (Retd)Rayner, carried.
Item 7 – Inshore Report
26.Inshore presented by WO2 Curry. Kite and Dinghy no lead, Windsurfing lost significant number of lead personnel.
27.Aim to inform and remind of opportunities, encourage and facilitate.
28.The REYC dinghy (Laser 2000) is with AISTC Thorney Island
29.Kitesurfing will be left with ASA lead at Thorney Island.
Item 8 – Regions Report
30.Forecast – Lymington, Mary cup (5 Sep 15) , Ilex Trophy (27 Sep 15).
31. Avalanche and Torch trophy winners announced.
32.Chatham Branch. They now have own bank account. They have developed moorings and aiming for better facilities.
33.Changes to Committee – Mr Brian Wicker has taken over from Mr Ken Gorton.

Item 9 – Dinner 2015

34.Details for the dinner were covered.
Item 10 – Colours and Awards for 2014/2015
35.Corps Colours.
  1. LCpl Main.
  2. Cpl Hearn.
36.Army Colours.
  1. Special mention was made of WO2 West’s achievement of ASA
colours.
37.Special Flag.
  1. Special flag was proposed for Lt Col (Retd) Clarke for his services
to the Club. Proposed by Col (Retd) Anderson and seconded
by Lt Col Jackson. Carried.
38.Trophies
  1. Anderson Trophy. MajM Smith
  2. REYC Seamanship Trophy. NOT AWARDED
  3. Brewer Trophy. LCpl G Main
  4. Jardine Trophy. NOT AWARDED
  5. Blagden Trophy. NOT AWARDED
  6. Peter Clarke Memorial Trophy. NOT AWARDED
  7. Carlier Trophy. NOT AWARDED
  8. Torch Trophy.WO2 J West
  9. Avalanche Trophy. Col (Retd) B Hendicott
Item 11 – Communications
39.Website.
Item 12 – Committee Appointments
40.There will be a number of main committee changes in the next 12 months:
  1. VCdre. Lt Col M Johnson-Ferguson replaced by Lt Col L Jackson.
Proposed by Col (Retd) P Davies seconded by Maj Duke, carried.
  1. RC(R). Col (Retd) M Gill replaced by Col (Retd) PM Davies.
Proposed by Col (Retd) Anderson seconded by Col (Retd) Montagu
carried.
  1. RC(O). Lt Col P Crick replaced by Lt Col Hatcher. Proposed by
Lt Col Crick, seconded by Col (Retd) Montagu.
  1. Hon RC. Col (Retd) N E Montagu was voted in as a new Hon RC.
  1. Hon Treas. Maj S Mayes replaced by Maj J Roose.
  2. Hon Sec. Maj S Hart replaced by Capt H Stamp.
Item 13– Risks
41.Risk register exists and available to review on request.
Item 14 – Any other business
42.Lt Col (Retd) Patrick Clarke would like to, on behalf of his siblings, express his warmest thanks to be expressed to the REYC Offshore Committee for enabling the scattering of the late Mrs Barbara Clarke’s ashes to be carried out off Gilkicker last November, in accordance with her wishes, from the deck of Right Royal of Upnor. We are indebted to Maj Smith, Capt Hamilton and LCpl (Retd) Simpson for their wonderful efforts in making the event happen without glitch.
43.Maj Smith requested anyone with photos to submit them to him to be posted on the website.
44.Brig (Retd) Galloway – with the closure of Kiel anyone with life membership might want to speak to him about it.
45.Brig (Retd) Innes thanked the Committee for their work during the year
/ Cttee
Mem Sec
RC(I)
[Original Signed]
S J HART
Maj
Hon Sec
Annexes:
  1. Membership Report
  2. Offshore Report
  3. Regions Report and Management Plan
  4. Inshore Management Plan

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