Revisions to June 30, 2009, Version of DoD Government Charge Card GuideJune 10, 2011

Assigned Number / Page Number / Change / Rationale / Source
1 / 2-3 / Clarified card deactivation process. / Clarification / DPAP
2 / 2-3 / Data mining update. / Existing policy / DPAP
3 / 2-4 / Incorporated text from cited material. / Clarification / DPAP
4 / 2-9 / Added “current” to description of DFAS roles given future ERP deployments. / Existing policy / DPAP
5 / 2-9 / Added ERP reference. / Existing Policy / DPAP
6 / 2-11 / Incorporated text from cited material. / Clarification / OSD (C3I)
7 / A-1 and A-2 / Added requirement to use PCOLS to establish managing/cardholder accounts. / Existing Policy / DPAP and OSD(C)
8 / A-3 / Added source citations for Purchasing language. / Existing Policy / OSD, DPAP and OSD (P&R)
9 / A-4 / Added “pilferable” to “accountable.” / Clarification / DPAP
10 / A-6 / Added FPDS-NG reporting requirement. / Existing Policy / DPAP
11 / A-7 / Revised title to “Using the GPC for Contingency, Military Surge Environment, or Humanitarian Aid Operations” / Existing Policy / DPAP
12 / A-8 / Expanded section on Third-Party-Payment merchants. Added source citation. / Existing Policy / DPAP
13 / A-9 / Expanded coverage on records retention. Added source citation. / Existing Policy / DPAP and OSD(C)
14 / A-11 / Added the requirement to "short pay" invoices that contain transactions not authorized by the cardholder. / Existing Policy / DPAP and OSD(C)
15 / A-11 / Incorporated text from cited material on closing/canceling accounts. / Existing Policy / OSD(P&R)
16 / A-11 / Added account suspension requirements for delinquent invoices. / Existing Policy / DPAP and OSD(C)
17 / A-11 / Added requirement to collect GPCs from CHs departing a duty station. / Existing Policy / OSD(P&R)
18 / A-12 / Added language governing the release of purchase card information/data pursuant to FOIA requests. / Existing Policy / OSD FOIA office
19 / A-13 / Added section on the roles and responsibilities of L 3/4 A/OPCs. / Request by Component field customers / DPAP
20 / A-13 / Added footnote on documentation of hierarchies where PCOLS is not yet deployed. / Clarification / DPAP
21 / A-14 / Added refresher training requirement for A/OPC L4s. / Existing Policy / DPAP
22 / A-15 / Clarified requirements of managing account review. / Existing Policy / DPAP
23 / A-15 / Added A/OPC role related to FOIA (“Respond to Freedom of Information Act Requests submitted by the Public....”). / Existing Policy / DPAP and OSD FOIA Office
24 / A-15 & A-16 / Added Supervisor roles related to PCOLS (Initiate billing/management account requests...” and “Approve CH account requests…”). / Existing Policy / DPAP and OSD(C)
25 / A-16 / Added AO/BO role related to PCOLS. / Existing Policy / DPAP
26 / A-18 / Added CO role related to using convenience check as method of payment. / Existing Policy / DPAP and OSD(C)
27 / A-18 & A-19 / Added designation, delegation of contracting authority, and spending/usage limitation requirements for convenience check accounts. / Existing Policy / DPAP and OSD(C)
28 / A-19 / Added refund/rebate requirement to FM roles. / Existing Policy / OSD(C)
29 / A-18 / Added reference to bank EAS. / Existing Policy / DPAP
30 / A-18 / Excluded language on use of Bank EAS and other automated systems for maintaining an electronic purchase log. / Clarification / DPAP
31 / A-20 / Added language on PCOLS to management controls. / Existing Policy / DPAP and OSD(C)
32 / A-21 / Added required management controls: available funding integrity, and invoice integrity. / Existing Policy / DPAP and OSD(C)
33 / A-23 / Clarified language regarding training responsibilities. / Existing Policy / DPAP
34 / A-24 / Added personal appliances to list of prohibited purchases. / Existing Policy / DPAP
35 / A-24 & A-25 / Added system control requirements. / Existing Policy / DPAP and OSD(C)
36 / A-25 / Added language describing the use of EDI tools to support invoice processing. / Existing Policy / DPAP and OSD(C)
37 / A-26 / Added requirement to properly record and track accountable/pilferable property acquired with the purchase card. Also added requirement to use WAWF to accomplish same. / Existing Policy / DPAP
38 / B-1 / Added material on Increased Thresholds and Acquisition Flexibilities. / Existing Policy / DPAP
39 / B-6 / Added language which authorizes deviation from separation of duties internal control requirement when potential conflicts of interest are mitigated. / Existing Policy / OSD(C)
40 / B-7 / Added language on 3in1 tool. / Upcoming Policy / DPAP
41 / B-10 / Incorporated text from cited material. / Existing Policy / OSD(C)
42 / K-1 / Added EDI CONOPS appendix. / Existing Policy / DPAP and OSD(C)

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