RESPONSIBLE TO: Senior Events Coordinator

Job Description

TITLE:Events Officer

DEPARTMENT:Events

SCOPE: Support the delivery of the Students’ Union event programme in conjunction with the Events department. Events currently include Varsity, Graduation Ball, Elections Results Night, Sports Ball, Societies Ball, Prizes and Awards, Welcome Festival and Fundraising Events. Please note this list is not exhaustive and may be subject to change.

This job description is an outline of the main responsibilities as a volunteer and may be subject to future amendment as deemed appropriate.

Duties and responsibilities include, but are not limited to, the following:

Support the Senior Events Coordinator with the planning and delivery of the Students’ Union events programme
Ensure Students’ Union events are in line with the Students’ Unions policies and procedures
Produce event plans, event budgets, running orders, theming concepts, scripts, key contact lists, and kit lists in conjunction with the Senior Events Coordinator
Conduct venue visits where applicable
Liaise with TEC in relation to event production
Liaise with suppliers / contractors

Attend fortnightly Events team meetings

Support the development of new Union events in conjunction with the Senior Events Coordinator
Ensure that all events are organised to have a positive impact on the student experience
Work with the Students’ Union Marketing team to decide on marketing plans, concepts and designs
Proof read artwork
Attend and support the delivery of event debrief meetings
Provide general administration duties tothe Events department
Regularly contribute to the teams social media platforms

Miscellaneous

a)Attend Health and Safety Briefing and events management training

b)Attend team meetings as arranged by event team leaders

c)Event Officers will be expected to plan, deliver and attend Union events they are allocated to work on

d)Events Officers will be expected to support other team members with the planning and delivery of their events and attend other Union events where applicable

e)Take the initiative on your own self development to update and develop your skills and abilities.

d)Comply with Health and Safety in line with current Students’ Union policies and procedures.

e)The above responsibilities are detailed for guidance only. The Students’ Union is a dynamic organisation, responsive to the needs of our members. Other tasks will need to be undertaken in order to discharge the responsibilities of the post.

PERSON SPECIFICATION

Essential

/ Preferable
Attainments & Qualifications / Must be a current student at the University of Nottingham
Experience / No experience is necessary / Keen interest in events
Skills and Knowledge /

Good organisation skills
Good written and verbal communication skills
Competent user of Microsoft office
Ability to work as part of a team

/ Ability to manage workload and time effectively
Events knowledge
Creative
Personality/
Disposition / Enthusiastic
Motivated
Keen to volunteer and be a part of a valuable and fun team
Committed and able to dedicate at least 2 hours per week to fulfilling the role
Other / Able to work flexible hours including some evenings and weekends

ABOUT THE STUDENTS’ UNION

The Students' Union acts as the recognised representative body of all students at the University, and every student is automatically a member free of charge. It promotes the interests and welfare of students, supporting and advising them. It provides social, cultural, sporting and recreational activities, including forums for discussions and debates, for their personal development. It is an integral and essential part of the University community and, as such, plays a full and active role in managing the affairs of the institution. In 2010 the Students’ Union became a registered charity.

With an annual financial turnover of around eight million pounds, the Students' Union is very active in all areas of interest to its members. It supports opportunities for students to represent their opinions about University life, creating improvements wherever possible; provides a comprehensive Advice Service to help students with academic, legal, financial and personal problems; finances Societies, Sports Clubs, a range of media groups, events programmes and support services; and assists over 4000 volunteers to take part in community projects. Through its associated company, UNU Services Limited, it runs 3 Shops, a Bar and a Print Shop.

As a charity the Students’ Union has a Board of Trustees which is responsible for the governance, management, strategy and budget of the Students’ Union. The Trustees currently consist of 4 of the elected Student Officers and 4 appointed External Trustees, with 4 appointed Student Trustees due to join the Board in the coming months. The daily work of the Students’ Union is directed by a Committee of elected Student Officers, with advice and support from staff. The Officer team is made of 7 part-time Officers and 7 full-time Officers whom are Sabbatical Officers taking a year off from their studies, and employed by the Students' Union on a full-time basis. Each Officer has their own portfolio of individual responsibilities as well as holding the shared responsibility for creating changes which will improve the lives of students at the University.

The Students' Union employs over two hundred staff in its Commercial Services and Membership Services. Around half of our staff are students who balance work with their studies and social lives. Other staff work full-time, some are part-time and some are required only during term-time and thus work for just part of the year. If you like working for and amongst young people, you will enjoy working for the University of Nottingham Students' Union.

HOW TO APPLY

You will find full details of how to apply on the Students’ Union Website. Go to the events section and click on the banner ‘Join the Students’ Union Events team’ and follow the instructions in the application section.