Receptionist / Administration Assistant

Job Description

Responsible to: Head of School / Senior Office Manager

You will be committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. DBS checks are compulsory.

Main Purpose of the job

Administrative: To provide high quality reception service for parents, visitors, pupils and staff; and undertake general administrative duties within school.

Duties and Responsibilities

  1. Greeting visitors to the school signing in and signing out, issuing security passes, providing essential support to pupils and staff.
  2. Telephone, reception and post duties
  3. Duplicating and distributing information
  4. Phoning parents of pupils i.e. Children who have not arrived at school.
  5. Deal with requests for stationery and reprographic services.
  6. Stationery stock tidy / control / distribution / replacement.
  7. Check deliveries
  8. Provide admin support for staff as directed by the Head of School.
  9. Deal with emergencies as reported to the office i.e. contacting parents.
  10. Support the maintenance of pupils’ safety and security
  11. Support the development and effectiveness of team work within the school environment.
  12. Develop and maintain working relationships with other professionals.
  13. Support the management of School’s Health and Safety Guidelines.
  14. Be aware of cultural differences between pupils, dealing with any incidents of racism or sexism in accordance with agreed procedures.
  15. To have due regard for safeguarding and promoting the welfare of children and young people and to follow child protection procedures adopted by the school. Report any suspected cases of child abuse to the Senior designated Person for Child Protection.
  16. Participate in training and other learning activities and performance development as required.
  17. To undertake any other duties that is within the scope of the post as determined by the Head of School.

This job description is normally subject to annual review. It may be amended at the request of the Head of School or the post holder but only after full consultation with the post holder.

Signed------Post Holder

Signed ------Head of School

RECEPTIONIST / ADMINISTRATION ASSISTANT

DESIRABLE
Initial Qualifications / Appropriate and relevant qualification
Further Qualifications / Professional Development / Recent and relevant professional development
Professional Knowledge and Experience / Ability to understand and use CMIS
Experience of working in a school and busy environment
Professional Skills and Abilities / Be willing to play a full part in the life of school
High level of communication skills, both written and spoken.
Able to demonstrate a clear understanding of the use of ICT
Ability to count and record money
Ability to work on own initiative
Ability to relate and respond to staff, parents and children’s needs.
Ability to meet deadlines, work under pressure and prioritise work.
Attention to detail, able to maintain neat and accurate records.
Professional Philosophy & Commitment / Previous experience of working in a team
A desire to continue learning and professional skills.
Commitment to Equal Opportunities and other legislation essential for the health and safety and well-being of the school community.
Personal Qualities / Demonstrate excellent organisational and interpersonal skills
Good interpersonal and liaison skills
Able to communicate effectively and in a friendly manner
ESSENTIAL
Other / Successful DBS check
Two good references
Satisfactory medical check
Smart appearance