/ JOB DESCRIPTION REC 7

POST:SECRETARY

RESPONSIBLE FOR:SECRETARIAL DUTIES

LOCATION:MABLETHORPE

The post holder will be expected to operate and uphold our workplace values, which are:

Independence

Respect

Honesty

Teamwork

PRINCIPAL DUTIES:

Provided at all times that this remains consistent with any Linkage-wide policy and/or practice, these will include:

  1. Typing
  2. Dealing with telephone enquiries
  3. Office/paper management

KEY TASKS:

  1. Providing administrative/secretarial support to designated persons, maintaining confidentiality as appropriate.
  1. Deal with incoming telephone calls, emails, etc. ensuring messages/conversations are correctly interpreted and forwarded to the correct origin.
  1. Maintaining an efficient filing system.
  1. Word processing of documents, for example, reports, letters, memos, etc. maintaining that the Linkage corporate style is upheld. Distribute processed documents to appropriate correspondents.
  1. Performing general office duties as required, for example, photocopying, distributing faxes, emails, etc.
  1. Recording minutes of meetings as and when required.
  2. Deal with visitors/enquiries.
  1. Be flexible in providing secretarial support/cover to colleagues during absence/holiday periods (may include change of site/hours).
  1. Data Collating.
  1. Report to Line Manager any issues of maintenance, Health and Safety concerns.
  1. To implement and promote the Linkage Policy for Equality and Diversity.
  1. To undertake appropriate personal and professional development.
  1. To be personally responsible for your own Health and Safety and to be aware of obligations to other staff and customers in accordance with legislation.
  1. To undertake any other reasonable tasks as requested by the line manager.

Equality and Diversity

All employees are required to work in a non-discriminatory manner, and accept responsibility for the implementation of the Trust’s Equality and Diversity policy, throughout all personal contacts in the Trust and within their own area of responsibility. The post holder is required to offer leadership in these matters in the areas of responsibility in the post, and more widely in the Trust.

Safeguarding and Safer Recruitment

Linkage Community Trust is committed to safeguarding and promoting the welfare ofyoung people and vulnerable adults and expects all staff and volunteers to share this commitment.

This job description is not definitive. It will be reviewed regularly and may be subject to modifications and amendments at any time after consultation with the post holder.

June 2016