ADOPTED – JUNE 23, 2015

AGENDA ITEM NO. 18

Introduced by the County Services and Finance Committees of the:

INGHAM COUNTY BOARD OF COMMISSIONERS

RESOLUTION AUTHORIZING A CONTRACT WITH LJ TRUMBLE, LLC FOR

IMPROVEMENTS TO THE MOOSE EXHIBIT AT POTTER PARK ZOO

RESOLUTION # 15 – 242

WHEREAS, the Moose Exhibit is in need of improvements; and

WHEREAS, this project has been delayed many times due to several different circumstances; and

WHEREAS, when we finally got the project out for bid, the bids came in much higher than our Architectural and Engineering Consultant imagined, forcing us to renegotiate for a lower cost; and

WHEREAS, the Purchasing Department solicited a post bid addendum and LJ Trumble, LLC, a registered, local vendor submitted the lowest responsive and responsible base bid in the amount of $706,000.00; and

WHEREAS, this vendor is recommended by both the Purchasing and Facilities Departments; and

WHEREAS, a contingency of $70,000.00 is being requested by the Facilities Department for any unforeseen circumstances that may arise with these types of improvements, bringing the project cost to a not to exceed total of $776,000.00; and

WHEREAS, the Facilities Department is asking for a Line Item transfer of $72,000.00 from the Wolf Exhibit Line Item 258-69900-977000-1514Z into the Moose Exhibit Line Item 258-69900-977000-1210Z, bringing our total available funds to $510,748.00; and

WHEREAS, the Facilities Department is also requesting $265,252.00 from the Zoo fund which has a balance of approximately $600,000.00; and

WHEREAS, the Facilities Department will utilize the additional Property Tax Revenue of $97,000.00; it will be reimbursed to the Zoo fund balance in 2016; and

WHEREAS, the Zoo has received a $200,000.00 gift from the Glassen Foundation, available over the next five (5) year period. The Zoo will reimburse this gift of $200,000.00 to the Zoo fund over the next five (5) year period; and

WHEREAS, funds will be available within the approved CIP Line Item 258-69900-977000-1210Z.

THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners hereby authorizes entering into a contract with LJ TRUMBLE, LLC, 6850 Aurelius Road, Lansing, MI 48911 for improvements to the Moose Exhibit for a not to exceed total of $776,000.00 which includes a $70,000.00 contingency.

BE IT FURTHER RESOLVED, the Facilites Department is requesting a Line Item transfer of

$72,000.00 from the Wolf Exhibit Line Item 258-69900-977000-1514Z, into the Moose Exhibit Line Item 258-69900-977000-1210Z.

BE IT FURTHER RESOLVED, the Facilities Department is also requesting $265,252.00 from the Zoo fund which has a balance of approximately $600,000.00.

BE IT FURTHER RESOLVED, the Facilities Department will utilize the additional Property Tax Revenue of $97,000.00; it will be reimbursed to the Zoo fund balance in 2016.

BE IT FURTHER RESOLVED, the Zoo has received a $200,000.00 gift from the Glassen Foundation, available over the next five (5) year period. The Zoo will reimburse this gift of $200,000.00 to the Zoo fund over the next five (5) year period.

BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Board Chairperson to sign any necessary documents that are consistent with this resolution and approved as to form by the County Attorney.

COUNTY SERVICES: Yeas: Celentino, Crenshaw, Banas, Bahar-Cook, Hope, Maiville

Nays: None Absent: Koenig Approved 6/16/15

FINANCE: Yeas: Anthony, Bahar-Cook, Tsernoglou, McGrain, Schafer, Case Naeyaert

Nays: None Absent: Tennis Approved 6/17/15