RESIDENCES, CONFERENCES & EVENTS (FACILITIES SERVICES) – UNIVERSITY OF EAST LONDON
HAZARDS & CONTROLS – RISKS REGISTER – REVISED 02 12 2010
Risk Category / Risk Description / Potential Impacts / Impact / Likelihood / Inherent Risk / Controls / Impact / Likelihood / Residual Risk / Residual RiskTolerable? / Risk Owner
Temperature / Damp and Mould / Allergies; asthma; depression / 2 / 2 / 4 / Central heating system on from at least October to May. Temperature control in each bedroom.
Rooms are double glazed: those that face Dockside are triple glazed.
DECS Value control outside each block / 2 / 1 / 2 / Yes / Head of Residences, Conferences & Events
Temperature / Excess Cold / Hypothermia / 2 / 2 / 4 / Heating repairs – 4 hour maximum response time in cold weather. Building fabric maintained – wind and weather tight.
Emergency repairs to roofs, and to exterior doors and windows – 4 hour response time.
Temperature set to 21-24 degrees in rooms. Can be controlled by residents. / 2 / 1 / 2 / Yes / Head of Residences, Conferences & Events
Temperature / Excess Heat / Dehydration / 2 / 2 / 4 / All study bedrooms and kitchens have opening windows – old and dockside facing kitchens.
Laundries and bathrooms vent to open air by windows or extract fans.
All electric heating: individual and storage heaters can be switched off / 2 / 1 / 2 / Yes / Head of Residences, Conferences & Events
Pollutants / Biocides (used to treat timber and mould) / Toxic by inhalation, contact and ingestion / 0 / 0 / 0 / None in any areas accessible to residents / 0 / 0 / 0 / Yes / Maintenance and Services Manager
Pollutants / Asbestos / Pleural diseases; lung cancer; mesothelioma / 0 / 0 / 0 / None in any halls.
Asbestos identified in other campus buildings has been registered, and either removed or safely encapsulated. / 0 / 0 / 0 / Yes / Maintenance and Services Manager
Pollutants / Carbon monoxide and products of fuel combustion / Dizziness; nausea; headaches; disorientation; unconsciousness; respiratory disorders; bronchitis; breathlessness / 3 / 3 / 9 / No combustion within halls, except in secure, vented and regularly maintained plant rooms / 3 / 1 / 3 / Yes / Head of Residences, Conferences & Events
Pollutants / Lead / Toxic by Ingestion / 0 / 0 / 0 / No lead in any areas where it might be ingested. No lead in pipe work or in paint. / 0 / 0 / 0 / Yes / Head of Residences, Conferences & Events
Pollutants / Radiation (Radon Gas) / Lung cancer / 0 / 0 / 0 / No evidence of Radon in the area / 0 / 0 / 0 / Yes / Head of Residences, Conferences & Events
Pollutants / Non ionising (e.g. Microwave) / Heat damage to susceptible areas of the body, eyes especially, if there is radiation leakage / 2 / 1 / 2 / Microwave ovens are regularly tested for emissions and PAT tested. Any failing the test are replaced. / 0 / 0 / 0 / Yes / Head of Residences, Conferences & Events
Pollutants / Un-combusted Fuel Gas / Suffocation / 0 / 0 / 0 / No gas appliances in residential areas of halls. Gas boilers in secure plant rooms. / 0 / 0 / 0 / Yes / Head of Residences, Conferences & Events
Pollutants / Volatile Organic Compounds (VOCs) / Similar to Carbon Monoxide as above / 1 / 2 / 2 / There will be some non water based paints and adhesives in halls and some copiers, printers and faxes introduced by residents so there will be small amounts of V.O.C’s in the atmosphere / 1 / 2 / 2 / Yes / Head of Residences, Conferences & Events
Pollutants / Methane / Asphyxiation
Fire – highly flammable / 3 / 2 / 6 / The gas is present below most areas of the Docklands Campus. It is vented harmlessly and continuously through ducts installed during construction. There is an alarm located in the Residential Services office / 3 / 1 / 3 / Yes / Head of Residences, Conferences & Events
Psychological Influences / Crowding and Space / Personal space and privacy needs compromised. Increased hygiene risk and risk of accidents / 0 / 0 / 0 / Each resident has his/her own en-suite bathroom.
Each communal kitchen is shard by no more than six residents (except for two 7 bedroom flats). / 0 / 0 / 0 / Yes / Head of Residences, Conferences & Events
Psychological Influences / Intruders / Fear in anticipation of an incident.
Injury by an intruder / 3 / 3 / 9 / Range of security measures in place, including CCTV, locked block door and auto locking flat door and lockable bedroom door. Security staff are on site 24 hours, undertake regular patrols (6 each night shift, around the outside of the halls) and assist in the case of emergencies.
CCTV is monitored by an on campus control room 24 hours a day.
Qualified first aiders are onsite 24 hours a day.
There is a policy in place, promoting responsible behaviour by residents in terms of security (their own and their neighbours’), and the behaviour of their guests.
Blinds are fitted on lower floors to avoid opportunist theft.
One way film is fitted to windows on the ground floor.
Last resort security bars are fitted to the ground floor windows.
Mental Health support available on campus / 2 / 1 / 2 / Yes / Head of Security; Head of Residences, Conferences & Events
Psychological Influences / Lighting / Depression and psychological ill-effects of inadequate natural/artificial light. / 0 / 0 / 0 / Good lighting levels provided and maintained. All kitchens and bedrooms have good natural lighting / 0 / 0 / 0 / Yes / Head of Residences, Conferences & Events
Psychological Influences / Noise (in halls or on campus) / Sleep disturbance; poor concentration; headaches; anxiety / 2 / 3 / 6 / Noise policy in place, to discourage noise levels which might adversely affect other residents. Discipline policy is applied in case of persistent offenders.
Double and Triple glazing is fitted to combat increased noise levels from nearby airport operations.
Walls are concreted to increased specifications to combat noise / 1 / 2 / 2 / Yes / Head of Residences, Conferences & Events
Infection / Domestic Hygiene, Pests and Refuse (Dwelling cannot readily be kept clean; easy access and shelter for pests; inadequate storage and disposal arrangements for waste). / Gastric and intestinal disease; infection; asthma; allergies; food spoiled; diseases from rates and birds; physical hazards e.g. damage to wiring. / 2 / 2 / 4 / The halls are purpose built, with no ready access for pests.
Any pest problem occurring should be dealt with within 24 hours of reporting (and usually the same day).
Communal areas of the halls up to the flat door are cleaned daily.
Communal areas of the flat including kitchen are cleaned 3 times per week, including removal of rubbish bags from the bins provided.
Residential Services staff carry out a daily audit of all halls; and implement additional cleaning (with charge to residents) if bedrooms or common areas are found to be in unacceptable condition. / 1 / 1 / 1 / Yes / Head of Residences, Conferences & Events
Infection / Food Safety (poor provision for storage, preparation and cooking) / Gastric and intestinal disease; diarrhoea and dehydration / 2 / 2 / 4 / Minimum provision in each kitchen is;
-Fridge Freezer
-Cupboards (minimum one per resident)
-Work surfaces and tables
-Oven, hob and extractor fan.
-Sink and drainer, with hot water and cold (drinking) water.
- / 1 / 1 / 1 / Yes / Head of Residences, Conferences & Events
Infection / Personal Hygiene (poor provision for personal and clothes washing facilities); Sanitation and Drainage / Gastric and intestinal disease, including dysentery, skin infections; depression / 2 / 2 / 4 / Each resident is provided with an ensuite shower room for personal washing.
Two laundrettes are provided on site for washing clothes.
For drainage issues such as blocked sink, shower tray or WC a same day response is in place with repair service. / 1 / 1 / 1 / Yes / Head of Residences, Conferences & Events
Infection / Water Supply / Bacterial and viral infections, including legionella / 2 / 1 / 2 / The water supply system within each building (pipe work, storage tanks, water heating, and outlets) is monitored, cleaned and sampled for bacteria and viruses: in accordance with Health and Safety Executive guidelines. Maintaining hot and cold water supplies at the guideline temperatures, together with removal of excess lime scale etc, prevents contamination. / 1 / 1 / 1 / Yes / Maintenance and Service Manager
Accidents / Falls in Bath or Shower / Physical injuries: cuts, lacerations, swelling, bruising / 2 / 2 / 4 / All flooring rooms are non-slip. Shower trays have non-slip surfaces. / 1 / 1 / 1 / Yes / Head of Residences, Conferences & Events
Accidents / Falls on the level / Physical Injuries / 2 / 2 / 4 / Hazardous defects to floors and flooring are made safe immediately as reported.
There is strict prohibition of any storage within access, egress and circulation space. Compliance is monitored. / 1 / 1 / 1 / Yes / Head of Residences, Conferences & Events
Accidents / Falls on stairs and steps (including external steps and ramps and fire escapes) / Physical Injuries / 2 / 2 / 4 / Handrails, lighting, floor covering, slip-reduction surfaces and steps are kept in good repair
No external steps or fire escapes.
There is strict prohibition of storage on any stairs (e.g. bikes chained to banisters), monitored by University of East London Residential Services and Compliance teams. / 2 / 1 / 2 / Yes / Head of Residences, Conferences & Events
Accidents / Falls between levels >300mm (e.g. from balcony, landing, window). / Physical injury; death / 3 / 1 / 3 / There are no balconies.
Landings and stairs have handrails.
There are no open stairwells.
Windows are on restrictors allowing opening to a maximum of 100mm.
The likelihood of accidental fall is very low / 1 / 1 / 1 / Yes / Head of Residences, Conferences & Events
Accidents / Electricity / Shock; burns; death. / 3 / 1 / 3 / Electrical appliances provided by UEL (e.g. microwaves) are tested annually in accordance with the University’s P.A.T. (portable appliance testing) policy.
Residents are required to have all their own appliances PAT tested annually by UEL’s contracted provider; and to use Schuko adaptors with all two pin power plugs (adapts them safely to the 3 pin sockets).
Testing of fixed wiring is planned every 5 years. West Student Village tested in October 2010, East Student Village due in October 2012 / 3 / 1 / 3 / Yes / Head of Residences, Conferences & Events
Accidents / Fire / Burns; smoke and gas inhalation; death / 3 / 3 / 9 / The University has a Fire Safety Policy, detailing responsibilities and procedures for the prevention of fire, and action in the event of a fire. (See the Occupational Health and Safety pages on the UEL website).
The risk of fire is assessed regularly (latest comprehensive fire risk assessments completed in 2010), the assessments are reviewed and updated regularly by UEL’s Fire Safety Officer (Latest reviews September 2010), and fire safety measures introduced or modified accordingly.
Monitored fire alarm and emergency lighting systems are installed (and smoke extraction in the East Student Village); and maintained to current British standards.
Extinguishers and fire blankets are installed.
All doors in halls are fire doors.
Regular fire drills are staged.
Residents receive fire safety instruction upon move in and once each semester.
Candles are prohibited in halls.
Smoking is prohibited by law in all buildings.
The continued safe operation of the fire safety equipment and installations is tested regularly by competent engineers; and UEL’s Compliance Officers and UEL Residential Services maintain a continuous circuit of inspections, ensuring access routes are clear, fire doors are not wedged open, extinguishers are in place and are in good working order. / 3 / 1 / 3 / Yes / Head of Residences, Conferences & Events
Accidents / Hot surfaces and materials (kitchen) – especially a chip pan or oven left unattended, and grease in a grill pan / Burns, scalds, scarring, death / 3 / 3 / 9 / No naked flame devices are provided or permitted in halls.
CO2 extinguishers and fire blankets are provided in the kitchens
Regular inspections by UEL Residential Services and Compliance Officers identify hazards. / 2 / 2 / 4 / Yes / Head of Residences, Conferences & Events
Construction and Building Services / Collision and Entrapment (due to ceiling too low, architectural glazing invisible, door springs too strong etc) / Cuts and bruises; loss of fingers / 2 / 2 / 4 / All halls conform to building regulations at the time of construction; and a regularly re-assessed for fire safety and conformity with the Disability Discrimination Act (which includes the resistance setting for door springs). / 2 / 1 / 2 / Yes / Head of Residences, Conferences & Events
Construction and Building Services / Explosion (blast; debris; collapse of whole or part of building) / Physical injury – crush, bruise, puncture, fracture, death. / 3 / 3 / 9 / All boiler plant is maintained in safe condition, with daily monitoring, annual service and six monthly insurance examinations.All high-pressure equipment is serviced six monthly, and receives an insurance examination six monthly. No other explosive sources built in. / 3 / 1 / 3 / Yes / Head of Residences, Conferences & Events
Construction and Building Services / Ergonomics (Need for excessive contortion or inefficient exertion e.g. having to reach over a deep work surface to open a window). / Strain and Sprain / 2 / 2 / 4 / None has been identified.
Residents are advised to report all problems with accommodation to Residential Services / 1 / 1 / 1 / Yes / Head of Residences, Conferences & Events
Construction and Building Services / Structural Collapse and Falling elements internal or external (due to inadequate fixing, disrepair or weather conditions) / Physical Injury / 2 / 1 / 2 / Regular estate inspections by Residential Services
Reactive repair service with agreed and monitored service standards.
All building services on scheduled preventative maintenance programme.
Annual condition survey and remedial works carried out. / 1 / 1 / 1 / Yes / Head of Residences, Conferences & Events
Major Disaster / Major disaster, such as plane crash, major flood, fire / Physical Injury; Death / 3 / 1 / 3 / Evacuation as per fire and emergency procedures.
Residents houses elsewhere at other local student accommodation provisions and hotels until issue resolved and safe to return / 3 / 1 / 3 / Yes / Head of Residences, Conferences & Events
LAST REVIEWED
Thursday 2nd December 2010 by:
Phil Andrews – Head of Residences, Conferences and Events
Simon Braithwaite – Health and Safety Coordinator.
NEXT REVIEW
Document required to be reviewed every 6 months.
Next review booked for Thursday 2nd June 2011.