ResearchandEvaluationCommittee (REC) Meeting

Agenda

June 1, 2017

Attendance votingmembers (yeartermstarted)

Present / Present
VotingMembers / JeriTurgesen
JodiPolaha (2014) / JoeGrasso
TinaStudts (2016) / X / KaitlinLilienthal
RobynShepardson (2016) / X / KarenKinman
JenniferWray (2015) / X / KathrynWoods
CRMacchi (2016) / X / KatieKanzler
PattiRobinson (2016) / LaurenTolle
StephanieTrudeau (2016) / X / LimorGildenblatt
JulieGass (2017) / X / LoriZeman
MarkVogel
CommitteeMembers / MaryPeterson
AlejandraPosada / MaryTalen
AmberLanders / MatthewTolliver
AmeliaMuse / MelissaBaker
AngelaGiles / Neftali Serrano
AngelaLamson / NancyPandhi
AnnAspnes / NyannBiery / X
AstridBeigel / X / TawnyaMeadows
BethNolan / PatrickPalmieri
BillMcFeature / RandiDublin
BrianDeSantis / X / RebeccaAycock
CaseyGallimore / RodgerKessler
ChrisHunter / X / RolaAamar / X
ChristineBorst / RustyKallenberg
ChristinaVair / ShaunDavis / X
CJPeek / StacyOgbeide
ColleenCordes / SuzanneDaub
DanBlocker / ThabisoBatsell
DanielleKing / TinaRunyan
DaveJohnson / X / TomBishop
ElizabethBanks / ToniWatt
EmileeDelbridge / VickieLynn
EmmaGilchrist / WaymonHinson
GaryRosenberg / WillLusenhop
HalieDyer / WilliamSieber
IrinaKolobova / ZephonLister
JackieHahn / X
JeanCobb
JeffGoodie
Jeff Shahidullah / X
JenniferFunderburk
JenniferHodgson / Totalattendees / 15
  1. ApproveminutesfromMay 2017meeting
  2. Minutes are approved 
  1. RECSubcommitteesCheck-Ins
  1. Postersubcommittee(Stephanie, Jackie)
  2. Two calls put out for late-breaking posters; calls went out into several places (9in several different places (CFHA newsletter, webpage, etc.)
  3. The submission portal is live until June
  4. Only one (1) poster so far was submitted using this portal; HOWEVER, submission patterns from the past indicate that people will not submit things until the final day
  5. ACTION ITEM: Stephanie and Tina to review the rejected presentations (n=6) to see if we want to invite them to do a poster
  6. ACTION ITEM: Jackie will send out a reminder for the poster submission deadline
  7. We have 6 reviewers who have committed to reviewing posters; this will take 2-3 weeks
  8. Nextsubcommittee meeting: End of June, will discuss poster awards, advertisement, and matching
  1. Conferencesubcommittee(Robyn)
  2. At this meeting, we discussed the increasing interest in having more opportunities for one-on-one consultation or support. Ideas for this included:
  3. Can we combine this with a pre-con option?
  4. Mentoring program that continues beyond just the conference
  5. Maybe go to dinners that have an informal sign-up
  6. CFHA has their own “technical assistance” program so we don’t want to step on their toes
  7. We do have a few R&E members who will be at the lunch tables; could be a nice place to make connections for consultation with our committee
  8. DECISION FOR THE 2017 MEETING
  9. See how the R&E lunch tables go,
  10. Have the informal dinner (will discuss closer to the actual meeting);
  11. Maybe framed as more of a “networking” dinner
  12. Could attempt to get RSVPs via Evite or similar
  13. Maybe a happy hour instead of a dinner
  14. Presentation acceptances due 5/31; once Robyn gets the final numbers for that she will begin marketing for the Training Track
  15. Marketing strategies: CFHA listserv, conference registrants, emails to listservs of related organizations, local contacts in Houston/Texas (e.g., large hospitals/universities), CFHA webpage, conference webpage, during the August & September webinars, social media person (Lisa Zak-Hunter), have a marketing video (we will need a concept for that  any interested/creative individuals please let us know)
  16. If anyone has other marketing strategies, please let Robyn know
  17. Discussed whether we are we doing speed mentoring this year
  18. ACTION ITEM: Robyn to find this out
  1. ResearchemailupdatesSubcommittee(Elizabeth, JenF., Julie, CR, Patti)
  2. Abstract reviews in progress
  3. Julie reached out to Lisa Zak; will disseminate the website link on social media
  1. WebsiteWorkgroup(CR, Patti, Jenna)
  2. Discussed website with Neftali in the leadership call
  3. Planning to take a new approach to make the webpage more externally-oriented (i.e, meant to be for people who are not just in the committee)
  4. CFHA considering moving to an entirely different webpage server – if so, it would be a good time to implement new website content, design
  5. Basecamp
  6. Data sharing service that CR has been compiling
  7. It is a great resource for sharing of ideas in an organized fashion
  8. All agendas, minutes, schedules,etc., are all contained in there
  9. There is also a message board
  10. Check it out!
  1. ResearchandEvaluationFellowship (Tina, CR, Neftali, Jenna)
  2. Submission deadline is June 1
  3. 2 applications received as of 5/31
  4. Soliciting reviewers
  5. This is a really cool task – basically get to learn all about the candidate, their mentor, and all aspects of the research project. We’ve had great and very diverse applications in the past.
  6. This would need to be completed by July
  7. Tina, Robyn volunteered; voting members will also need to review applications
  8. ACTION ITEM: Tina will send out an email soliciting other reviewers
  1. IdeasforRECactivitiesfornextyear
  2. REC-sponsoredwebinars
  3. MaryPetersonandJeriTurgesenwillpresentonAugust 10, 1-2pm EST
  4. Robyn found someone for September
  1. SurveyCFHAmembership(Robyn, Stephanie, Jackie, CR, Tina, Jodi)
  2. Timeline – after all reviews for the conference, fellowship are in, so likely July
  3. Content we are considering for the survey
  4. Desire for training opportunities
  5. How do you evaluate and increase the rigor of these evaluations for “clinician innovators”
  6. E.g., “do you participate in QI?” “How often do you participate in QI?” “How many papers did you publish”
  7. Self-efficacy/barrier type questions, what would it take to get them to more formally evaluate their clinics and practices
  8. CR, Neftali, and Tina discussed this last week
  9. Will be partnering with other sigs
  10. ACTION ITEM: if you are interested in volunteering to work on these surveys, please email Tina
  11. Dave Johnson and Nyann Biery volunteered at this meeting
  1. SharkTankplenaryat 2017 CFHAConference
  2. Not discussed at this meeting
  1. EvaluationofRegionalEducationConferences(Jodi, Angela Giles, Stephanie, Jen F, Thabiso, Will)
  2. St. Louis – Opioid Epidemic Intensive
  3. Action item from a few meetings ago: CR was interested in helping to code qualitative data from the conference; he and Polly discussed sharing data via dropbox
  4. We would love to have a 6-month followup to see how and if they are learning the materials that will be used
  5. ACTION PLAN: CR and Tina will discuss how to get the data that Polly was going to get to CR
  1. CFHA Biennial report
  2. ACTION ITEM: Leadership will discuss and work on what needs to go into this.
  1. QuickNotes(last 10 minutes)
  2. Jeffrey Shahidullahreported on his Fellowship project
  3. Jeff is currently an Assistant Professor in a PsyD program at Rutgers;
  4. When he received the fellowship, he was on post-doc at GeisingerMedical Center
  5. Project: What is the best way to train pediatric residents in behavioral health? There is evidence to suggest that the training they get is fairly inadequate.
  6. Three Sites
  7. Each delivers different modality (dosage) of behavioral health training
  8. Site 1 – Control site/TAU: 1-month ACGME-mandated DBP rotation only (no didactics/integrated care)
  9. Site 2 – monthly behavioral health didactic seminar delivered by psychologist
  10. Site 3 – didactic seminar plus integrated service delivery (embedded BHC in continuity training clinic performing warm-handoffs, curbside consults, observations with performance feedback)
  11. Dependent Variables: Attitude, knowledge, and skills in behavioral health pediatric residents
  12. So far, data have been collected at all three sites (baseline from all; currently collecting Year 1 outcome data)
  13. Also ran focus groups, and have more so there are qualitative data analyses to run at that point
  14. Dave Johnson and Stephaniewould like to volunteer for Quick Notes for future meetings

Nextmeeting:Thursday, July 6th,at 1:00pmEastern

Callinformation:

USToll #: 530-881-1212 USTollFree #: 855-212-0212 (pleaseuseonlyifnecessary)

MeetingID: 517-873-035