Research Passport – do you require a Criminal Record Check (DBS) and / or an Occupational Health Check?

This form should accompany the research Passport Application Form and is to be completed by the Researcher and sent to Human Resources at the University of Sheffield.

Name of Researcher:STH Reference Number of Project/s and name of project:

Please highlight the correct row/s of the table below tomatch your proposed research activities in STH. This will indicate if a criminal record and/or occupational health check is required.

Type of research activity / Criminal record check needed? (DBS) / Occupational Health Check needed?
Researcher will have a direct bearing on quality of care1 OR willbeproviding health care2, personal care or social care to an adult and/or child / Yes this is regulated Activity. Requires enhanced DBS + appropriate barred list / Yes, if there is direct contact
Researcher has opportunity for any form of unsupervised contact with children and has nodirect bearing on the quality of care / Yes, if done regularlythis is Regulated Activity. Requires enhanced DBS + barred list / Yes, if there is direct contact
Researcher has opportunity for any form of contact with children within a Children’s Hospital and has nodirect bearing on the quality of care / Yes, if done regularly this is Regulated Activity. Requires enhanced DBS + barred list / Yes, if there is direct contact
Researcher has access3 to patients (adult patients or supervised access to child patients outside a Children’s Hospital) in the course of their normal duties but not providing health or social care activity and has nodirect bearing on the quality of care / Yes, standard DBS check / Yes, if there is direct contact
Researcher has indirect contact with adult patients/service users, but not providing health or social care and has nodirect bearing on the quality of care / No / No
Researcher requires access to identifiable patient data derived from health records, tissues or organs with a likely direct bearing on the quality of care / No / Yes - only if working with tissues or organs in NHS facilities
Researcher requires access to identifiable patient data derived from health records, tissues or organs with no direct bearing on the quality of care / No / Yes - only if working with tissues or organs in NHS facilities
Researcher requires access to anonymised patient data derived from health records, tissues or organs / No / Yes - only if working with tissues or organs in NHS facilities
Researcher is working on NHS premises only (no access to identifiable data) / No / Yes - only if working with tissues or organs in NHS facilities
Researcher requires direct contact3 with staff only but no access to patients / No / No
Researcher requires access to staff data only / No / No

1A “direct bearing on the quality of care” suggests that the actions of researchers could directly affect the type, quality or extent of prevention, diagnosis or treatment of illness or cause injury or loss to an individual to whom the organisation has a duty of care.

2”Health care” - includes all forms of health care provided for individuals, including physical/mental health, palliative care and procedures similar to forms of medical or surgical care but not provided in connection with a medical condition.

3‘Access' and ‘Direct contact’ relates to where individuals will be in the same room as patients e.g. observation, qualitative interviews, focus groups