Research Affiliates – Guidance for Casual Engagement

Version 1.2

Last amended: 16/08/2015

Faculty of Arts

Research Affiliates – Guidance for Casual Engagement

1.Research Affiliates

Research Affiliates in Schools/Departments in the Faculty of Arts[1] are primarily responsible for assisting and supporting research activities of staff by undertaking, for example:

  • Literature searches
  • Developing questionnaires
  • Conducting surveys
  • Carrying out analyses and tests
  • Drafting of reports

2.Rate of Pay

Rates of pay are benchmarked against the University’s salary scale at the first point of the appropriate level within the suitable job family. Research Affiliates are positioned within the University’s Research & Teaching job family at level 4a.

Please find current rates of pay in the ‘Casual staff – Rates of Pay’ document. These pay rates will reviewed each year.

3.Travel expenses

Travel expenses are paid in exceptional circumstances only, after approval from the Dean of the Faculty, granted in advance of the casual engagement. Approval process: the member of staff wishing to pay the travel expenses should email a brief rationale to the Dean. No action should be taken until a response is received.

4.Engagement

A Research Affiliate’s casual engagement will be administered by the University’s HR Department, located on the King’s Meadow Campus.

Once you have been offered a research assignment, you will need to register with HR by completing an online registration form and visit your School Office to present your eligibility to work in the UK documents (e.g. passport). To complete your registration HR will contact you to request your bank details. HR will then conform your registration is complete by issuing a payroll and casual assignment number. Unless you have a payroll number we will not be able to arrange payment.

Finally, your School Office will send you a letter of engagement confirming the details of the casual engagement.

5.Self-employment

Self-employed individuals will be paid on receipt of invoice in line with University practice and timescales. However, the fact that an individual is registered for self-employment does not mean the engagement with the University is one of self-employment. Please speak to the School Office who will submit a non-employment status application form to HR for secondary assessment and authorisation.

6.Casual assignment

A Research Affiliate’s casual assignment consists of assisting and support research. If a Research Affiliate has been given work for two or more assignments, the work will be presented as separate casual assignments.

7.Claiming payment

Claims for payment need to be made monthly using a PAY01 form. Payment is made on the penultimate working day of the month.

1

[1] School of English, School of Cultures, Languages and Area Studies (American and Canadian Studies; Culture, Film and Media; French; German; Language Centre; Russian and Slavonic; Spanish and Latin American) and School of Humanities (Archaeology; Art History; Classics; History; Music; Philosophy; Theology and Religious Studies)