(REVISED 6/27/16)
WIOA YOUTH INCENTIVE REQUEST POLICY
Effective July 1, 2015, active WIOA enrolled youth or youth in follow up may be considered for incentive disbursements for achievement directly tied to workforce training activities and outcomes. Important: Required data entry must be completed in advance and in full for the Incentive Request prior to submitting a request.
Maximum total incentive disbursement per youth in the WIOA Youth Program is $250. Incentive disbursements do not include wage or training (ITA) subsidies. Incentives are not retroactive. Five (5) business days should be allowed for processing. Requesting staff will be notified within this time frame.
Requirements for youth who are active or in follow up:
· An actual completed Individual Service Strategy (ISS)
· A fully engaged youth participant in good standing actively attending workforce development activities while working to attain WIOA Youth Common Measures.
Youth Incentive Request Policy and Process:
1. OSOS must be completed by requesting staff with an Achievement Objective, and a corresponding Service Name [one of the 14 WIOA Elements/Services] that makes sense in relation to the Achievement Objective and the reason for the incentive. Here are some OSOS data entry documentation examples:
Achievement Objective (AO) / Service Name[14 WIOA Element(s)] / Comment (SENSE Model) / WIOA Youth Incentive Request
TABE assessment / Youth – Design Framework Services / Required / Initial TABE Assessment
Attain TASC by participating in an HSE training class. / Youth - Alternative Secondary School / Required / Degree/Certificate Attainment
To obtain employment. / Youth – Work Experience / Required / Placement Employment/Education
Earn ServSafe certificate. / Youth –Occupational Skill Training / Required / Degree/Certificate Attainment
Increase 1 EFL in numeracy in Math TABE. / Youth- Tutoring, Study Skills Training OR Youth – Alternative Sec School / Required / Literacy/Numeracy Gain
2. Specify reason in OSOS comment (SENSE Model) for each submitted Incentive Request must be documented.
a) An example of comment (SENSE) Model for an Incentive request is “Submitted Incentive Request to RW for Placement in Employment or Education, or Attainment of a Degree/Certificate, or Literacy/Numeracy Gains, or choose one of the other categories listed on Incentive Request.”
3. Requesting staff (Navigator/Youth Career Service Specialist) download and print a copy of the Youth Incentive Request from the Youth Navigator Resources and Information page. Path to find new WIOA materials:
a) Go to the www.rochesterworks.org website
b) Click - Youth
c) Click - Year-round Employment Programs
d) Click - Youth Navigator Resources
e) Click - WIOA Youth Incentive Request
4. Required data entry completion must be made for Incentive Request prior to submitting request. Submit completed Incentive request form to Bibianna Silvera-Portacio, Youth Program Specialist, via email (or other designee) or via fax 585-473-6755.
5. Bibianna verifies Incentive Request for completeness (WIOA enrollment/NY# and data entry documentation on OSOS) including adherence to SENSE Model for comments.
6. A complete Incentive Request is approved, processed, and gift card(s) disbursed within 5 business days by mail or pickup.
7. Incomplete Incentive Request missing data entry documentation in OSOS is not approved. Corrections deadline: within 5 business days. Otherwise, resubmit Incentive Request.
8. Bibianna tracks gift card distribution on an Excel spreadsheet.
9. Requesting staff prints Youth Incentive Receipt from www.rochesterworks.org (see 1a.-1e, above). Complete receipt with youth so dated and signed by both.
10. Original signed Youth Incentive Receipt returned within 5 business days to Bibianna (US Postal mail, or dropped off) for filing with corresponding Incentive Request at RochesterWorks! A copy of the original receipt needs to be placed in the youth’s hard file. Failure to submit Incentive Request Receipts timely will result in requesting staff no longer being able to submit Incentive Request.
Gift Card(s) incentive disbursements unless otherwise approved. Only one (1) incentive per designation is intended, with the exception of “Post-test TABE”. For example, youth can only receive incentive disbursement once for placement in employment or education or for attainment of a degree or certificate.
Each incentive distribution has a set value ($50, $25, or $10). Exception: “Other”- value is to be determined between requesting staff and RochesterWorks!
Available gift card options:
$25 Wal-Mart $25 Wegmans
$25 Speedway Blue Fuel $25 Goodwill
$25 McDonald’s $25 Subway
$10 Wegmans $10 McDonald’s
If a WIOA youth is in need of emergency assistance, then youth must be referred to an appropriate service provider. http://www2.monroecounty.gov/files/youth/Youth_Guide%202011.pdf
WIOA Youth Incentive Requests are intended for disbursements for achievement directly tied to training activities and work experiences, only.
WIOA Youth Incentive designations are as follows:
· “Completion of Prescribed Work Readiness Series” denotes an agreed upon set of workshop/activities required to prepare for occupational training and/or employment. This may be based on the Individual Service Strategy (ISS), OSOS Achievement Objective and/or other objective assessment tools, i.e. Career Zone.
· “Degree/Certificate Attainment” denotes the positive WIOA Youth Common Measure attainment of a WIOA recognized credential prior to 3rd Quarter after exit-refer to “Credential Resource Guide” on Youth Navigator Resources and Information page.
· “Initial TABE Assessment” denotes completion of test in acceptable and agreed upon timeframe, which establishes Literacy/Numeracy level for out-of-school youth.
· “Interview/Training/Work requirement” denotes acceptance of interview, training, or work related requirement to secure activity.
· “Literacy/Numeracy Gain” denotes the positive WIOA Youth Common Measure attainment of one or more educational functioning levels in literacy or math within 12 months of 1st WIOA youth services-applies to Out of School (OOS) youth only.
· “NWRC/WorkKeys Certification” denotes attainment of National Work Readiness Credential, or the attainment of a Bronze, Silver, Gold, or Platinum certification in WorkKeys.
· “Placement Employment/Education” denotes the positive WIOA Youth Common Measure attainment of employed or enrolled in post-secondary education, advanced training, apprenticeship, or military-1st Quarter after exit.
· “Post-test TABE” denotes completion of test in an acceptable and agreed upon timeframe. Results of test do not influence receipt of incentive.
· “Successful Completion of WE-Internships/ITA/OJT” denotes positive completion of activity including a minimum 90% attendance, positive monitor report, and/or other measure(s) acceptable to outcome.
· “Other” for consideration of a special or unique request (needs-based) related to continued successful involvement in an activity or service but with no guarantee of payment. At the discretion of RochesterWorks! such disbursements may not count against total amount allowed. Funding is limited and may not be available. Proper and thorough documentation is required.
WIOA YOUTH INCENTIVE REQUEST
Submit to RochesterWorks! Bibianna Silvera-Portacio, Youth Program Specialist
or Fax 585-473-6755
OSOS Data entry must be fully completed in advance prior to submitting request.
Date: ______NY# (WIOA enrolled youth in OSOS): ______
Youth Name/Request# (i.e. 1st, 2nd, 3rd,…): ______
Request completed by: (Name and Organization)______
Circle: In-School or Out of School and ISS Developed
OSOS requirements: Active youth:
o Achievement Objective
o Element/Service
o Comment (SENSE Model) Specify reason from choices below.
OSOS requirements: Youth in follow up:
o Element/Service
o Comment (SENSE Model)Specify reason from choices below.
In recognition of (Maximum total incentive disbursement per youth is $250):
o Degree/Certificate Attainment (WIOA) > $50
o Literacy/Numeracy (1 + EFL) $50
o Placement Employment/Education (1st Q after exit) > $50
o Completion of Prescribed Work Readiness Series (workshops &/or activities) > $25
o NWRC Certification > $25
o Successful Completion of WE-Internship/ITA/OJT (90% + attendance/positive reports) >$25
o WorkKeys Certification (Bronze, Silver, Gold, or Platinum) > $25
o Post-Test TABE > $25
o Initial TABE Assessment (out of school only) > $10
o Other (amount & accomplishment required):
Gift card availability:
o Wal-Mart ($25)
o Wegmans ($25 or $10)
o Speedway Blue fuel ($25)
o Goodwill ($25)
o McDonald’s ($25 or $10)
o Subway ($25)
ROCHESTERWORKS USE ONLY BELOW:
Verified for completeness and processed by (signature and date): ______
Approved by (signature and date):______
Tracking gift card number(s)/other:______
WIOA YOUTH INCENTIVE RECEIPT
Original receipt returned within 5 business days to RochesterWorks!
Bibianna Silvera-Portacio, Youth Program Specialist
Copy in youth’s hard file, (Maximum total incentive disbursement per youth is $250):
Date: ______
Today I, (Youth -Print Name) ______received the following gift card(s) or other:
o Wal-Mart ($25)
o Wegmans ($25 or $10)
o Speedway Blue fuel ($25)
o Goodwill ($25)
o McDonald’s ($25 or $10)
o Subway ($25)
o Other
Gift card # {commonly located on the back of card(s)};
______
______
By signing below, I take full responsibility for safeguarding the gift card(s) issued to me today. Lost or stolen gift card(s)/ other incentive disbursement will not be replaced.
Youth Signature: ______
Request completed by: (Print Name and Organization) ______
Staff Signature: ______
NY# (must be WIOA enrolled youth in OSOS): ______
ROCHESTERWORKS USE ONLY BELOW:
Original Receipt Received: ______
RochesterWorks! is an equal opportunity program. Auxiliary aids and services are available upon request to individuals with disabilities.
Page 6