Requirements for Leasing Property to the State

Requirements for Leasing Property to the State

You can view all of the State's current advertisements for space needs in the Bid Sync web site by clicking the link following this paragraph. When that site opens, type the word "lease" (without the quotes) in the Search box and click the "Search" button:

Wanted to Lease – State of California

Requirements for Leasing Property to the State

Standard Lease and Exhibits

Standard Lease

All leases are executed using the State's Standard Lease including Exhibit A, Exhibit B, and Exhibit C.

Standard Lease (PDF)

Lease Exhibit A

Lease Exhibit A is a CAD drawing of the floor plan, along with project notes of work to be completed.

Lessor must provide accurate electronic (CAD) drawings depicting the "as-built" condition of the space considered for lease, including common areas and paths of travel necessary for State tenancy. Lessor will be responsible for any rework, design changes, or change orders caused by inaccuracies in plans or discrepancies between plans and physical premises.

The State may request provision of architectural and design services by Lessor. If agreed, lessor shall secure the services of a licensed architect or Certified Interior Designer who shall prepare, after consultation with the State's space planner, a scope of work statement subject to review and approval by the State. A list of general requirements for the services will be provided subsequent to the request.

Lease Exhibit B

Lease Exhibit B is a document that outlines performance specifications for new construction, alterations, and existing construction.

Note: Unlike most private sector tenants who lease space on a rentable area basis that includes a load factor for common areas, leased space as defined in Exhibit B, Division 1.00 (E) is based on a modified version of the BOMA definition of Usable Area that excludes all rest rooms, utility rooms, and common areas.

Lease Exhibit B (PDF)

Lease Exhibit C

Lease Exhibit C is a list of requirements for compliance with the State Fire Marshal, California Building Code (CBC), Americans with Disabilities Act (ADA), and Sustainable Measure Procedures.

Lease Exhibit C (PDF)

ADA Survey Checklist and Form G

ADA Survey Checklist

Lessors are required to provide an accessibility survey as described in Exhibit C, Division 3. The ADA Survey Checklist must be completed prior to executing a lease. It can be performed by any California-licensed architect or any licensed Accessibility Inspector or Plans Examiner.

ADA Survey Checklist (PDF) or ADA Survey Checklist (Word)

Please see the lists below if you need assistance obtaining a qualified consultant:

ADA Consultants (PDF)

Accessibility Inspector or Plans Examiner on the International Code Council (ICC) website. (Enter "CA" as the state and be sure to select "Accessibility Inspector/Plans Examiner" in the "Type" drop box)

Form G

The Form G verifies the space is 100% ADA compliant. It must signed by a California licensed architect and submitted to DGS prior to occupancy and beginning the rent.

Sample Copy of completed Form G (PDF) (Found in our Exhibit C)

Asbestos, Lead and Seismic

Asbestos

Buildings constructed before 1979 must be certified in writing to be free from hazards from Asbestos Containing Material (ACM). The certification must be provided by an industrial hygienist certified by the American Board of Industrial Hygiene (ABIH) or an Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA) Certified Inspector.

If the building was constructed subsequent to 1979, a photocopy of the Occupancy Certificate issued by the city or county building department is all that is required prior to the execution of the lease.

Information about Asbestos from the Dept. of Industrial Relations

Information about proper handling and removal of asbestos containing material

Lead

Buildings constructed before 1980 must be certified as free of hazard from Lead Containing Materials (LCM). Paint chip samples, and samples of other suspect LCM’s shall be collected by a DHS Lead Certified Project Designer for laboratory analysis to determine lead content.

If the building was constructed subsequent to 1980, a photocopy of the Occupancy Certificate issued by the city or county building department is all that is required prior to the execution of the lease.

Lead information from the California Dept. of Public Health

Seismic

All facilities the state occupies must be evaluated for the ability to meet a seismic performance objective of substantial life safety. The State's Space Planner will complete an initial screening of the property. If required, the State may request a structural evaluation performed by an independent licensed structural engineer and the certification must be completed and signed.

Sustainable Measures & Construction Waste Recycling

Sustainable Measures

All state-leased facilities are now subject to review and reporting procedures under Sustainable Measures/Authority sections of Exhibit C, Division 1, and Division 4. Both Exhibits B and C will be attached to the State Lease along with the Space Plan as Exhibit A.

Construction Waste Management Job Site Recycling

If a project requires Tenant Improvements or other construction, a plan must be submitted for the recycling of waste materials.

Information about Construction Waste Management (Word)

Disabled Veterans Business Enterprise (DVBE)

In recognition of the contribution disabled veterans have made to our country, this package provides program information and Lessor guidelines for the Disabled Veterans Business Enterprise (DVBE) Program. Lessors are encouraged to comply with the DVBE program whenever possible.

Information about the DVBE Program

Step-by-step guide to the DVBE program (PDF)

DVBE Firm Database Search

Complete listing of DVBE firms (PDF)

Consulting firms that can help you meet the DVBE requirements

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