STRATEGIC PROCUREMENT
REQUEST FOR TENDER
TENDER PARTICULARS:SUBJECT / REQUEST FOR THE TENDER FOR THE PURCHASE OF THE PHASED ARRAY ULTRASONIC EQUIPMENT
(hereinafter referred to as GOODS)
REQUEST NO / SAAT 001/13
DATE ISSUED / 19/03/2013
CLOSING DATE / 30/04/2013
CLOSING TIME / 11H00
RFP QUERIES / The Project Manager
Name: Gcobisa Gosa
Fax: +27 11 978 2638
SUBMISSION PARTICULARS
COMPANY NAME
REGISTRATION #
CONTRACT PERSON
TELEPHONE #
FACSIMILE #
E-MAIL ADDRESS
------To be completed by SAA Technical ------
For Official use only
SUBMISSION ADMINISTRATION
TCB LIAISON
PROCUREMENT LIAISON
Table of Contents
1. Overview
1.1 Introduction
1.2 Procurement Philosophy
1.3 SAA Black Economic Empowerment (BEE) Programme Statement of Policy
2. Criteria
2.1 Elimination /Critical Criteria
2.2 Evaluation Criteria
3. Conditions
3.1 Conditions of Quotation
3.2 Tenderer’s May Form a Consortium or a Joint Venture
3.3 Submission of Tenders
3.4 Period of Acceptance
3.5 Deviations from RFT
4 Cover Letter
Supplier’s details
Appendix 1 Scope of Services
Appendix 2 Pricing
Appendix 3 Confirmation of Intention to quote & confidentiality
Appendix 4 Company Documentation
Appendix 5 Board Resolution / Delegation of Powers
Appendix 6 References
Appendix 7 Checklist
1. OVERVIEW
1.1 INTRODUCTION
South African Airways (“SAA”) is committed to be the carrier of choice in the markets it serves. SAA Technical (“SAAT”) as the contracted maintenance provider to SAA is committed to assist SAA to be the carrier of choice in the markets it serves. Reference in this document to SAA shall include reference to SAAT unless specifically stated otherwise.
This is inspired by our belief in service excellence, integrity, accountability, quality, safety, people development and value to our shareholders.
SAA’s new values and business practices guide all our business relations. Our business partners and suppliers are encouraged to uphold, promote and share the same values and vision.
The quality, price and service that we provide our customers can only be as good as what we receive from our suppliers.
We strive for continuous improvement in our critical business areas and seek to establish relationships with suppliers that are equally passionate in their quest for better quality, price and service. By exceeding our requirements and expectations, you will not only ensure that you maintain the current level of business; you will position yourself for more in the future.
1.2 PROCUREMENT PHILOSOPHY
It is the policy of SAA, when purchasing GOODS, to follow a course of optimum value and efficiency by adopting best purchasing practices in supply chain management, ensuring where possible that open and fair competition has prevailed, with due regard being paid to the importance of:
1.2.1 The promotion of the Interdivisional Support Policy;
1.2.2 The promotion, development and support of businesses from communities (small, medium, micro enterprises, as well as established businesses within those communities) in terms of its BEE Policy;
1.2.3 The promotion of national and regional local suppliers and agents before considering overseas suppliers; and
1.2.4 The development, promotion and support for the moral values that underpin the above, in terms of SAA’s Business Ethics and Guidelines which requires that all commercial conduct be based on ethical and moral values and sound business practice. This value system governs all commercial behaviour within SAA.
1.3 SAA BLACK ECONOMIC EMPOWERMENT (BEE) PROGRAMME STATEMENT OF POLICY
It is the policy of SAA to promote Black Economic Empowerment by enabling qualifying Black Suppliers and SMME Suppliers, to meaningfully participate in the mainstream of the SAA procurement endeavours. In order to promote the effective and efficient development and support of suppliers and contractors from the historically disadvantaged communities, SAA decided to target that 50% of the discretionary total procurement expenditure be sourced in such a manner that it advances Black Economic Empowerment.
2. CRITERIA
In order to facilitate fair comparison between the tenders or quotations all tenders shall be converted to a common basis on the comparative list taking the following into account:
2.1 Elimination/Critical Criteria
2.1.1 Compliance to technical specification
This tender is subject to compliance with the technical specification noted in Appendix 1. A tender shall not be recommended for acceptance if the tenderer is unable to comply with these needs.
2.2 Evaluation Criteria
2.2.1 Price
In view of the fact that SAA and SAAT are operating in a competitive transport market, price is a very important factor as it ensures optimum value for money and reflects directly onto SAA’s and SAAT’s bottom line.
2.2.2 Capacity to Deliver
(Experience, equipment, financial standing and previous
performance of the tenderer)
A tender shall not be recommended for consideration if the
employee required to make the recommendation has any doubt,
based on the reasonable grounds as to whether the tenderer is:
- Sufficiently experienced
- Equipped and is sufficient sound financial standing to carry out
any contract that may be awarded pursuant to the tender
Capacity to Deliver - In terms of:
Lead time
Free service offered during the guaranteed period and the
readily availability of expert advice
Further to the above, this category will be subjected to the
following scrutiny:
- Price fixation/validity period against the Rate of Exchange
- Service supply ability
- Statutory compliance
- Quality and SAA specification conformance
- Warranties/Guarantees
- Track record within the industry incorporating Company
Risk Analysis
2.2.3 BEE
Black Economic Empowerment shall mean a deliberate proactive and ongoing programmes to ensure constructive participation by South African Blacks in the mainstream of the South African economy as stakeholders, i.e., as entrepreneurs, owners and managers who can beneficially utilize assets to create wealth.
3. CONDITIONS
Provided that you are prepared to comply with the conditions herein you are invited to submit a TENDER/Proposal for the Scope of Work as contained in Annexure 1:
3.1 Conditions of Quotation
3.1.1 The final terms and conditions are subject to negotiations and a conclusion of an agreement between the parties.
3.1.2 Final payment terms will be negotiated with the successful tenderer before awarding the tender.
3.1.3 The tenderer shall provide its best and final price in the tender. This price will be considered together with all other relevant criteria in the tender. The validity period of quoted prices should be clearly stated in the tender. The final prices will be negotiated with the successful tenderer before awarding the tender.
3.1.4 The tender shall be awarded at the sole and absolute discretion of SAAT. SAAT hereby represents that it is not obliged to award this tender to any tenderer. SAAT is entitled to retract this tender at any time as from the date of issue. SAAT is not obliged to award this tender to the tenderer that quotes the lowest tender.
3.1.5 The tenderer shall be disqualified from tendering if any attempt is made either directly to solicit and/or canvass any information from any employee or agent of SAAT regarding this tender from the date the tender is submitted until the date of award of the tender.
3.1.6 SAAT will adjust any arithmetical errors found in the Quotation and shall advise the tenderer accordingly.
3.1.7 Quotations and any information contained within will be treated as confidential and will not be disclosed to any third party – including other tenderers.
3.1.8 Tenderers shall prepare and submit Quotations at their own expense.
3.1.9 The successful Tenderer shall:
3.1.9.1 Offer to supply and deliver GOODS in accordance with the specifications, at the prices quoted and in accordance with the delivery conditions;
3.1.9.2 Agree that the scope of Purchase document constitutes a general list and indication of GOODS required at various stations, however the specific requirement of GOODS required may vary from station to station;
3.1.9.3 Enter into a contract when requested to do so by SAAT
within the stipulated period;
3.1.9.4 Be liable for all additional expenses incurred by SAAT in having to call for tenders afresh and/or accepting any less favorable tender in the event that the tenderer fails to enter into a contract with SAAT timeously.
3.2 Tenderers may form a Consortium or a Joint Venture.
3.2.1 Tenderers must guarantee the obligations of the Consortium or Joint Venture.
3.2.2 Tenderer(s) must supply the following:
· A binding agreement between all parties of the Consortium or Joint Venture
· Name of the Consortium Joint Venture trading as
· Contact person twenty four (24) hours availability
· List of shareholders and percentage shareholding
· Date of Consortium or Joint Venture registration
· Consortium or Joint Venture registration number
· Consortium or Joint Venture registration
· Organizational structure of Consortium or Joint Venture
· Basic functional structure, i.e. the administrative section of your Consortium or Joint Venture with which SAAT will be dealing with on a day to day basis.
3.2.3 The agreement and submission should clearly show who the
leading Consortium/Joint Venture member is. The leading member shall be responsible for the execution of this tender.
3.3 SubmissionofTenders.
3.3.1 Tenderers must deposit R1,000.00 (One thousand Rands only) into the following SAA bank account prior to the submission of the completed Tender document:
Banking Institute Name: Standard Bank
Branch: Isando
Account Number: 0022771263
Branch Code: 012542
Tender, together with an original of the bank deposit slip for R1,000.00 (One thousand Rands), including all documents and information pertaining thereto, shall be submitted in a sealed parcel/envelope. The envelope must be clearly marked with:-
TheRFTNo: SAAT 01/13
Closing Date: 30 April 2013
Tender/Confidential/Do not open
Tenderer’s Name and Address on the back of the envelope and
Be addressed as follows:-
FOR ATTENTION:
Chairperson: SAA Tender Board
South African Airways (PTY) LTD
Private Bag x13
Johannesburg International Airport
1627
Republic of South Africa
3.3.2 Hand delivered tenders must be sealed in a parcel or envelope marked “Tender/Confidential/Do not open” and placed in the Tender Box situated at:
SouthAfricanAirways(Pty)Ltd
MainReceptionGate
AirwaysPark,JonesRoad
OR Tambo International Airport
3.3.3 All tenders should reach SAA by no later than 11h00 on the closing date
3.3.4 No facsimile or e-mail submissions will be considered.
3.3.5 Tenders submitted shall consist of all listed documents in
Appendix 7- the checklist, which forms the minimum
acceptable requirement.
3.3.6 Late tenders will not be considered and tenders delivered to any address or deposited in any box other than that stipulated herein will be regarded as late tenders and may consequently be returned to tenderers.
3.4 Period of Acceptance
3.4.1 Quotations shall be open for acceptance for a period of at least 120 calendar days after the closing date. It should be noted that tenderers may offer a shorter validity period, but that they may, in that event, be disregarded for this reason.
3.4.2 Should tenderers be unable to comply with this validity period, an alternative validity period may be offered hereunder.
Thetenderholdsgooduntil______
(state alternative period)
Date: ______
Signature of Tenderer(s): ______
Print Name: ______
Contact Numbers: ______
______
______
3.5 Deviations from RFT
3.5.1
Unless otherwise specified and stipulated in writing, any terms and conditions forming part of the tenderer’s proposal which deviates from the RFT shall be of no force or effect.
SUPPLIER DETAILS:
Supplier Physical Address:Supplier Postal Address:
Telephone No:
Fax No:
Contact Person:
E-mail:
Company Registration No:
Banking Details: Bank Name:
Account No:
Branch Code:
If the items being offered on this Tender originate from a country, other than RSA, please supply the following details:
Country of Origin:
Country of Manufacture:
Country of Export:
Manufacturer Name:
Manufacturer Address in full:
The Tenderer must state hereunder the annual holiday closedown period and also if this period has been included in the delivery period offered:
SIGNATURE OF TENDERER
DATE
SCOPE OF WORK / Appendix 1Phased Array Ultrasonic Equipment
Part Number: ULTRASONIC EQUIPMENT OMNISCAN MX PAUT 16-128
(U8100029) with software version MXU 2.0 R7 or higher
Flaw Detector, Automated OmniScan MX PA Module conforming to the following; - A,B,S & C Scan Display - Advanced real-time data processing - Configurable in (16:16; 16:128) elements Incl. - x1 Omniscan - x2 BNC Connectors (1 Pulse/Receiver 1 Receiver for conventional UT) - Software Version MXU-2.0R7 or higher - Battery, Carry Case with handle & strap, AC Adapter / 1ea10l16 Probe / 1 ea
10l16E5-5 Probe / 1 ea
AWP05-64-08-050 Probe / 1 ea
SA1-N60S5X5 Wedge / 1 ea
SA00-N60S Wedge / 1 ea
Reference Standard NDT 1094-040 / 1 ea
Reference Standard NDT 1094-050 / 1 ea
Reference Standard NDT 1094-050 / 1 ea
Reference Block 99D57204164000 / 1 ea
Kindly advise the following:
1. Guarantees / Warranties
2. After sales service (In terms of Training and availability of expert advice. And, also, indicate whether the cost of Training is included in the price or show it separately)
3. Operating Manuals to be supplied
4. Estimated period of delivery
5. Payment Terms – To be negotiated with SAAT
6. The detailed drawings on the layout of the proposed system
NOTE: SUPPLIER MUST ALSO SUBMIT EQUIPMENT APPROVAL
CERTIFICATES FROM BOEING AND AIRBUS. Failure in doing so will
result in a supplier being disqualified.
PRICING / Appendix 2Tenders are requested to provide a comprehensive breakdown of the pricing structure.
CONFIRMATION OF INTENTION TO QUOTE AND CONFIDENTIALITY / Appendix 3(To be submitted before Tender Documents Submission, via fax)
COMPANY NAME: ______
CONTACT PERSON: ______
REGISTRATION NUMBER: ______
REQUEST FOR TENDER NO: SAAT 01/13
We confirm receipt of the above Request for Tender and all specifications, drawings and exhibits and confirm our intention to submit a Tender for the GOODS all in accordance with the Request for Tender.
We undertake to keep secret and hold confidential all information relating directly or indirectly to this Request for Tender, the GOODS as defined in the Request for Tender and warrant that the same shall not be divulged by ourselves, our employees or agents to any third party (including prospective Sub-contractors / Suppliers) save to the extent necessary for the preparation of our Tender, and then only on the basis that the recipient of such information shall be bound by similar confidentiality undertakings to those undertaken by ourselves hereunder.
We, as Tenderers, realize and agree that the fact that we have been invited to submit a Tender and all matters relating to SAAT's handling of the proposed Contract or the selection of Suppliers or potential Suppliers are strictly confidential as among Tenderer and SAAT. All announcements as to pre-qualification, Request for Tender, Tenderers and Contract negotiations will be made by SAAT only.