REQUEST FOR PROPOSALS (RFP):
SUPPLY AND DELIVERY OF CAT LABS
CS/MST/R16-17/33
1. DETAILS OF THE RFP
RFP NO / CS/MST/R16-17/33RFP FOR / Supply & Delivery of CAT Labs
SUBMISSION DEADLINE / 20 October 2016
RFP SUBMISSION DATE / corner Miriam Makeba & President Street, Newtown,
Johannesburg, 2017
2. BACKGROUND INFORMATION
2.1. The Sci-Bono Discovery Centre is an independent Non Profit Company set up by the Gauteng Department of Education. It is a flagship science centre located in Newtown, Johannesburg. Sci-Bono’s goal is to enhance interest and learning in mathematics, science and technology. Sci-Bono works closely with, and on behalf of, the Gauteng Department of Education (GDE), to enhance curriculum delivery in schools.
3. PURPOSE
3.1. The purpose of this Request for Quotation (RFQ) is to solicit quotations from reputable service providers for the Supply and Delivery of CAT Labs.
4. SPECIFICATIONS
4.1. Bidders must submit a quote that meets the requirement of the items specified in the table below:
ITEM / DESCRIPTION / QUANTITYCabinet / QUALITY 9U Cabinet Rack + Power 5 Way Outlet / 1
Brush Panel / Brush Panel 50mm / 2
Patch Panel / Patch Panel Cat6 48-Port
Cat5e Cable / CAT5E Network Point / 40
Includes: 1 Meter Patch Lead, 2 Meter Fly Lead and Wall Box
Testing and labeling
Sundries / Sundries (Nuts, Bolts, Cable ties, Spiral bind, ETC) / As per need
24Port.UnMan.Switch / D-Link 24 Port 10/100/1000Mbps Desktop Ethernet / 2
Switch, D-Link GreenTM Technology
UPS / RCT 850VA Line Interactive UPS - 480 W, LED display, 1 x / 2
USB Port with SA Wall Socket
Software / Multipoint Server 2012 Premium with 30 CALs each / 2
Server / Intel Core i7-4790 Processor (Quad / 2
Core, 8MB, 3.60GHz w/HD4600 Graphics), 16GB (2x4G
1x8G) 1600MHz DDR3 Memory (4 Slots) up to 16GB,
500GB 3.5inch Serial ATA III (7.200 Rpm), 16X Half Height
DVD+/-RW Drive, Onboard Sound, Windows 7
Professional (64Bit Windows 8.1P License, Media), AMD
Radeon R5 240, 1GB, Full Height (DP and DVI-I),
Keyboard : US/European (QWERTY) Dell KB212-B
QuietKey USB Keyboard Black, 10/100/1000 NIC, 3 Year
Next Business Day On-Site
Monitor for Server / (24) LED (1920x1080) 16:9 VGA & / 2
DVI-D / 3 Year Advanced Exchange Service
Monitors for terminals / Samsung S19D300N LED Monitor - 18.5" (16:9) - LED, / 40
5ms, 700:1 static, simple stand with tilt. Samsung Magic
Bright 3, magic colour, magic Wizzard. Wall Mountable
Terminal 2B-PITC / Raspberry PI 2B Including tamper proof case or equivalent / 40
KeyB & Mouse / GIGABYTE KM5300 Slim Wired Desktop Set - Desktop / 40
USB Keyboard & Desktop USB Mouse or equivalent
Printer / Samsung SL-M2070FW- A4 MFP Printer - Print, Copy, Scan, Fax, NFC, 20ppm, 128MB, 600Mhz, Ethernet / 1
10/100 Base TX, Wireless 802.11b/g/n, Hi-Speed USB 2.0, 150 sheet input tray, 1000 p/pm or equivalent
Toner / Samsung Single cartridge with yield of 1800 pages @ IDC 5% coverage / 1
Data Projector / With excellent Resolution, Lumens, Contrast Ratio and 3DUniversal Ceiling Mount Projector Bracket / 1
Universal HDMI Cable
Projector Screen / Wall mountable drop down screen / 1
Router / Wireless Router connected to the 2 server / 1
Warranty / 3 year onsite warranty on all goods procured and installed
Training / Training provided to teachers after installation of equipment
MS Office software / MS Office will be provided by the department
TECHNICAL EVALUATION
Supply and Delivery of CAT LABS.
CRITERIA / SCORE RANGE / POINTSProof of guarantee / warranty
(15) / OEM proof / SCORE / 15
No proof submitted / 0
Proof submitted / 15
Project and Implementation Plan
(20) / APPROPRIATENESS OF SUGGESTED DELIVERY SCHEDULE INDICATING TARGETS AND TIME FRAMES PER FINANCIAL YEAR AND ABILITY TO REACH AND EXCEED THE SET TARGETS / SCORE / 20
No understanding of the PROJECT / 0
Demonstrate understanding of PROJECT and clear timelines. / 10
Demonstrate understanding of PROJECT, clear timelines, and targets. / 15
Demonstrate understanding of PROJECT, clear timelines, targets, and engagement strategy. / 20
Compliance to specifications
(55) / Supplier must provide the hardware/software as per the specifications / SCORE / 55
Poor functionality - no evidence of picture items to be supplied / no training manuals and commissioning / 15
Satisfactory - not all items quoted / some pictures of actual product to be supplied no training manual and commissioning / 30
Good - meets 100 % of items with picture or products no training manuals and commissioning / 40
Very Good: meeting 100% of items all the specifications + training manuals and commissioning. Ability to install and maintain fully functional computer laboratories and equipment. / 55
Tenderer's Experience
(10) / Specialist tool and equipment supplier / SCORE / 10
0 – 2 years / 5
3 years above / 10
TOTAL / 100
4.2 The minimum score for technical compliance will be 70
4.3 Shortlisted service providers may be subjected to a site visit to view the actual items to be supplied and to verify the capacity to deliver.
4.4 Note that bidders must not provide full catalogues. Only pictures detailing the product, brand name and technical specifications (if applicable) of items to be supplied must be provided. These must be numbered as per the item number and in sequence. Bidders should display the ability to install a fully functional computer laboratory and provide maintenance thereof.
4.5. Bidders will be disqualified if 4.4 is not complied with.
4.6 The quotation to include price list for all items specified.
4.7 Shortlisted service providers will be required to present to a panel of subject specialists and include a record of delivery of the similar services
4.8 Date of delivery of goods and services to schools 31st October 2016
5. MINIMUM REQUIREMENTS
5.1. Bidders must supply Sci-Bono with the below-mentioned minimum requirements; failing to provide these requirements shall constitute automatically disqualification:
Suppliers must submit the following:
(i) Written Quotation (clear & unambiguous; with VAT implications)
(ii) Proof of Company Registration.
(iii) A valid Tax Clearance Certificate & B-BBEE certificate (SANAS).
(iv) Fully completed SBD forms (SBD 4, SBD 8, SBD 9) (see attached).
(v) Stamped Letter Confirming Bank Details (see attached).
(vi) Proof of Business Address
(vii) Proof of Registration with the Central Suppliers Database System.
(viii) References of Previous Projects/Services Successfully Completed.
(ix) Guarantee Letter where applicable.
(x) Two Separate Envelopes, (1) Quotation/Price (2) Functionality/Project Plan.
5.2. REFERENCES
5.2.1. Bidders must further supply Sci-Bono Discovery Centre at most with two (2) contactable references where the bidder has delivered the similar services by simply stating the following:
· Name of client
· Position
· Contact telephone numbers
· Dates and Work performed.
5.2.2. The failure to provide the above shall constitute a disqualification as it shall be deemed that the bidder does not have the required experience.
6. PRICING SCHEDULE AND DELIVERY
6.1. GENERAL PRICING FEE
1) The bidder must provide a clear and unambiguous price schedule (quotation).
2) All disbursements and related costs shall be provided separately, if any, and may be negotiated during the project implementation period.
3) Only unconditional discounts shall be accepted. All discounts granted must be specified on the Quotation Form.
4) Note that the price must be fixed and will not be subjected to change based on foreign exchange fluctuations.
6.2. DELIVERY
1) The delivery address shall be the abovementioned schools in Gauteng. . The delivery address for the schools will be provided to successful bids. Any changes for the delivery will be communicated with the successful bidders.
2) Service providers must confirm the availability of stock and the delivery date. This must be detailed in the project plan. Failing to provide this information may result to the disqualification of the tenderer’s bid.
7. CONDITIONS FOR SHORT LISTING
7.1. Proposals submitted will be evaluated using a system Method 4 (Financial Offer, Quality and Preference) in line with Section 7.3 (Table 5: Standard Tender Evaluation Method) prescribed by Sci-Bono’s Supply Chain Management Policy.
7.2. All bids shall be subjected to the preliminary evaluation process. Bidders who shall not meet the minimum requirements (item 5) set by this RFP shall automatically disqualified and shall not be evaluated for functionality, price and preference.
7.2.1. Service providers are required to submit all documents specified on item 5.1 of this RFP, otherwise failure to submit all documents shall constitute disqualification.
8. PRICE EVALUATION
8.1. The proposals / bids shall be evaluated using the 90/10 preference point scoring system Where a 90/10 preference point system, which will be calculated be calculated as follows:
Where:
Ps = Point scored for comparative price of bid under consideration;
Pt = Comparative price of bid under consideration; and
Pmin = Comparative price of the lowest acceptable bid.
9. POINTS FOR B-BBEE
9.1. A 90/10 preference points scoring system (B-BBEE points) shall apply and shall be awarded as follows:
B-BBEE Status Level of Contributor / Number of points1 / 10
2 / 9
3 / 8
4 / 5
5 / 4
6 / 3
7 / 2
8 / 1
Non-compliant contributor / 0
10. AWARD CRITERIA
10.1. The bidder with the highest number of points shall be awarded the contract, unless there are factors that may lead to a different decision.
10.2. In the event of two or more bids score equal points s, the bid will be awarded to the bidder scoring the highest points on B-BBEE or preference.
10.3. However in the event the two or more bids have equal B-BBEE points, the tender will be awarded to the bidder with the highest points on functionality, if applicable.
11. CLOSING DATE AND TIME
11.1.1 Submissions should be hand delivered by hand on or before 20 October 2016 at 12:00, deposited into the tender box marked “SUPPLY AND DELIVERY OF CAT LABS”. NO LATE PROPOSALS / BIDS shall be accepted. Late proposals / bids shall be immediately returned to the bidders. All documents must be to Corner of Miriam Makeba & Helen Joseph Streets, Johannesburg, 2107.
11.2.2 All correspondences shall be done by e-mail ; no telephonic correspondences shall be done before and after the closing of bid. Bidders may be informed in writing of the outcome of the bid adjudication process.
12. DISCLAIMER
12.1 Sci-Bono reserves the right to accept or reject any variation, deviation, tender offer or alternative offer and may cancel the tender process and reject all tender offers at any time before the formation of a contract. Sci-Bono reserves the right not to appoint a provider, to accept and / or award the whole or any portion of the tender, and is also not obliged to provide reasons for the rejection of any tender. Sci-Bono will not incur any liability to a tenderer for such cancellation and rejection, but will give written reason for action upon request to do so.
RFP: Supply & Delivery of CAT Labs Page 2