REQUEST FOR PROPOSAL FOR THE PROCUREMENT OF AN INSURANCE COMPANY

The Association for Reproductive and Family Health (ARFH) has received grants from Global Fund to Fight AIDS, Tuberculosis and Malaria towards implementing the TB/HIV New Funding Model (NFM) Project in Nigeria and intend to apply part of the proceeds of the grant to procure an Insurance Company to provide Insurance services for ARFH and her staff across the country. ARFH now invites two (2) separately sealed Technical and Financial bids.

Project:

Annual Hiring of an Insurance Company to provide Insurance services for ARFH covering the under listed areas:

  1. Life Insurance
  2. Vehicle Insurance
  3. Office Equipment Insurance

Pre-qualification:

Your company must be a registered Insurance Company with the requisite experience and track records for provision of Insurance. The documents below must be made available in a sealed Technical bid (the scoring for each is stated and will be used as such in the selection); Please Note that the Financial bid will not be opened if the score for the Pre-qualification is below 70% score):

Minimum Requirements:

  • Evidence of company’s incorporation with Corporate Affairs Commission (CAC)
  • Evidence of three years (2014 – 2016) Tax Clearance Certificate
  • Evidence of a Tax Identification Number (TIN)

Technnical Requirements:

  • Company Profile with in-country staff strength and registration with relevant Government Regulatory and professional bodies; proof of attendance to any of the Insurance local and International conferences and workshop and will enable the vendor to attract maximum points – 15%
  • Evidence of having functional Branches/presence in at least 24 States plus FCT in the Country including FCT (Please state verifiable addresses and contact persons) – 25%
  • Evidence of past or existing contracts with at least 10 Governmental Organizations, 5 International Organizations, 3 Non-governmental Organizations (All the organizations must have at least 50 staff strength) – 25%
  • Evidence of having at least N5B Capital base – 25%
  • Evidence of recent (2014 – 2016) annual Returns and current audited accounts of your firm for the past three years (2014 – 2016) – 10%

Financial Bid/Price Quotes:

  • All Vendors are expected to submit all their Insurance Plans in a Tabular format using Spreadsheets with the detailed Insurance services available for each plan and the cadre of Individuals/Organizations qualified to access them with the unit cost per staff (Add soft copies in a flash drive).Note that the hard copy of the financial bid will have to accompany your submission to ensure committee members endorses on it after bid opening.
  • In addition, also complete the cost template below
  • For all the proposals meeting technical requirements, the lowest financial compliant proposal shall be selected after the financial bid analysis.
  • All unit costs quoted for each of the cost line on the cost template below provided shall be evaluated and selected for each of the Clearing activities and shall be strictly based on the lowest cost. Therefore, vendors should ensure that all their line unit costs are competitive.

COST TEMPLATE

S/No / Description / Rates per Annum / Other Related Costs / Total / Remarks
1 / Life Insurance
2 / Vehicle Insurance
3 / Equipments and Office Equipment Insurance
Sum Total

Additional Information:

  • All bid document submitted for the purpose of this procurement process would be duly signed by each of the Procurement committee member present at the Bid Opening day for proper validation of the documents.
  • Your quotation should reach the undersigned within 30 days from the date of publishing of this advert.
  • This request for proposals solicitation has been advertised in numerous print and electronic media and hence, will be very competitive.
  • The quotations shall be valid and not subject to review for the one year period from the date of contract signing by the selected insurance Company.
  • The successful bidder(s) shall be notified in writing and will be invited to sign a contract with ARFH.
  • Contract period is January 2018 to December 2018.

Method of Submission:

Original copy of the 2 bids should reach the address as stated below on or before 30days of publishing this call for proposals, sealed separately in an envelopemarked on the top right side with ‘INS Co – Technical Bid’ and ‘INS Co – Financial Bid’ and addressed to:

The Chairman, Procurement Committee,

Association for Reproductive and Family Health (ARFH)

Millennium Builder's Plaza, 1st Floor, Block C,
Plot 251 Cadastral Zone
Herbert Macaulay Way, Opposite NNPC Towers
Abuja, Nigeria.

Phone Nos. – +234 7040930356, 09 8751463, 09 8725487

Website: