Division of Finance & Facilities Management / FAX (313) 577-3747
March 20, 2012
Addendum #2 To
Request For Proposal For
Design Services Master Plan,
Plans and Specifications and Historic Landscape Plan for the Yamasaki Reflecting Pool at the National Register Listed Prentis Building and DeRoy Auditorium Complex
Dated March 2, 2012
The Addendum must be acknowledged on your lump sum bid.
NOTE: You must have attended a pre-bid conference in order to be eligible to bid on a particular project. Receipt of minutes or addenda without being at a pre-bid conference does not qualify your company to bid.
As a result of the Mandatory Pre-bid meeting held on March 13, 2012, questions were submitted for clarification. The questions and the University’s responses are as follows:
1. Ruhtab’s presentation included a slide with more detailed schedule information than what is included in the RFP, including a 75% submission, 90% submission, etc. that we were told must be adhered to at the pre-proposal meeting. Can you provide that slide (or at least the dates) for our reference, please?
The Schedule for the project is
DATE / REHABILITATION MASTER PLAN and HISTORIC LANDSCAPE PLANMarch 26, 2012 / Bids due
March 30, 2012 / Submit bids, rationale for bidder selection
April 13, 2012 / SHPO approval of bidder selection
April 15, 2012 / Quarterly Progress Report due
April 27, 2012 / Submit consultant contract to SHPO for approval
May 11, 2012 / SHPO comments and recommends changes for consultant contract
April 30, 2012 / Execute consultant contract
May 18, 2012 / Submit copy of executed consultant contract to SHPO
May 1, 2012 / Begin work
June 18, 2012 / Submit 75% draft of Rehabilitation Master Plan, plans and specifications, and Historic Landscape Plan to SHPO for review and comment
July 18, 2012 / Quarterly Progress Report due
July 2, 2012 / SHPO comments on 75% draft Rehabilitation Master Plan, plans and specifications, and Historic Landscape Plan
July 23, 2012 / Submit 95% draft of Rehabilitation Master Plan, plans and specifications, and Historic Landscape Plan to SHPO for review and comment
August 6, 2012 / SHPO comments on 95% draft of Rehabilitation Master Plan, plans and specifications, and Historic Landscape Plan
August 17, 2012 / Submit 3 copies of final Rehabilitation Master Plan, plans and specifications, and Historic Landscape Plan to SHPO – 1 copy for NPS, 2 copies for SHPO; 3 sets of DVDs
PROJECT CLOSE-OUT
August 22, 2012 / Submit Completion Report
August 22, 2012 / Submit final reimbursement request with financial documentation to SHPO
2. What is the funding available for this project? Per the RFP there is a $20K grant, is this a match grant where the funding for the project is $40K, or is the grant amount the only funding that is available?
Funding for the scope of word associated with this proposal has been secured.
3. Is there a preferred consultant going into this bid? Does past WSU experience influence your selection?
There is no preferred consultant. The selection will be strictly in accordance to VI of the RFP.
4. Are out-of-town consultants viewed favorably or negatively?
The University encourages Michigan resident participation on all aspects of this project and firms submitting proposals need to be committed to this effort.
5. Please confirm schedule after award of the contract, as shown in the slides at the pre-bid.
See Answer to Question 1.
Bids are due no later than 12:00 pm on March 26, 2012, at 5700 Cass Ave. Room 4200 AAB. Six (6) copies of the proposal are to be submitted in a sealed envelope or box.
All questions concerning this project must be emailed to: Paula Reyes, Purchasing Department. Email: , copy Kenneth Doherty, AVP Procurement and Strategic Sourcing, at no later than March 20, 2012 at noon.
Do not contact either FP&M or the Design Firm directly as this may result in disqualification of your proposal.
Thank you for interest shown in working with Wayne State University.
Paula Reyes
Strategic Sourcing Manager
CC: Ruhtab Sahota (Project Manager), Kenneth Doherty, AVP Procurement and Strategic Sourcing, Attendee list.
PUMP ROOM
Project Limits