Request for Proposal : Evaluation Services and Required Reporting For

Request for Proposal: Evaluation Services and Required Reporting for

ESD 123 - 21st Century Program

Dates of Service:

• Program runs September 1, 2016 – August 31, 2017
• Evaluation services need to be completed by state and federal deadlines which will extend beyond program year.

Scope of Service:

• Local Evaluation – To be used by site staff, ESD administration and OSPI.
• Complete unique and distinctive recommendations for each program site which tie to sites’ individual program designs
• Visit each site at least once during the program year for on-site review and conversation with site coordinator
• Oversee the collection of program andacademic achievement data using EZ Reports
• Analyze academic achievement data
• Organize and facilitate the distribution and collection of required surveys
• Tally survey results and report results as required
• Collect and analyze data for objectives
• Draft program descriptions
• Develop visuals as necessary for reports
• Required Reporting

• Provide necessary forms and deadlines to administrative and site staff for all reporting deadlines including
• Federal reporting requirements such as PPICS or new reporting tools as required
• DOE Grantee Profile Report
• DOE APR Report

• Training
• Provide staff training to review expectations and deadlines for year at Site Coordinators’ Meeting
• Provide staff training to review expectations and deadlines for closeout at April or May Site Coordinators’ Meeting
• Provide one-on-one or small groups staff training for all new site staff around reporting and evaluation needs
• On-going Support
• Provide email and telephone technical assistance to program administrators and site coordinators as necessary as related to program and evaluation needs
• Data Management
• Attend EZ Reports database training
• Review data on a regular basis and provide monthly log of missing items
• Travel
• Reimbursement for one conference hotel stay, for up to three nights

up to $1,000 dollars

• Reimbursement for one conference registration up to $500

• YPQI
• Provide two external YPQI assessments for each site
• Score and enter data into online Scores Reporter
• Participate in External Assessors’ Training as needed
• Participate in YPQA meetings and webinars as agreed
• Meetings - Attend state Director and Evaluator meetings as required
• Continuation Reports - Assist with data as needed for OSPI Continuation reports
• Confidentiality Agreement - The agency awarded the evaluation contract will sign a confidentiality agreement related to the data management system ESD 123 is using.