AWWA Annual Conference & Exposition * Chicago, IL * June 19-22, 2016
Instructions:
- This form is to be used by AWWA Affiliates (exhibitors, sponsors & partner organizations).
- If you are requesting space at the Headquarter Hotel, AWWA will assign your space and notify you of your room name and hotel contact person by March 30.
- If you already have secured offsite event space, please complete this form for AWWA’s records & program.
- Return form to by February 12, 2016to be included in initial space assignments.
- Functions should not conflict with official ACE events. Your function(s) may only take place during the following times:
Monday – before 9 a.m., 12–1:30 pm, after 5 p.m. Wednesday – before 8 a.m. or12–1:30 p.m.
Function Name: Click here to enter Function Name
(List as it should be printed on all documentation)
Event Logistics Contact: Click here to enter Name
Billing Address:Click here to enter Address City ST Zip
Email: Click here to enter Email Phone: Phone / Publish Event in Conference Program?
Yes No
I. Event Details:
Day & Date / Estimated Attendance / Start Time / End Time
Space needed from AWWA: / Click here to enter a date. / Enter # pp / Choose Start Time / Choose End Time
Space NOT needed from AWWA; event details here: / Click here to enter a date. / Enter # pp / Choose Start Time / Choose End Time
Location (if known): / Enter requested venue and/or room name, if applicable
II. If you are requesting space, please list general Food and Beverage and AVneeds – Hotel will bill you for all charges:
Food/Bev: Hot Breakfast Continental Breakfast Lunch Coffee/Refreshment Break(s) Reception
LCD projector Screen Standing Lectern Microphone(s) Speakerphone & Outside line
Other: Click to enter text
Special Requirements/Comments:
Click here to enter Text
AWWA use only:______
Return yFebruary 12, 2016to be included in initial space assignments.
Later requests will be accommodated on a space-available basis.
P:\Conventions\ACE\2016 - Chicago\General Areas\Committee Meetings\2016 Affiliate eForm.docx