Request for International Visitor

Visiting Scholar or HDR Student

Temporary Activity visa (subclass 408)– Sponsorship Request

VISITOR DETAILS
Family Name: / DOB:
Given name/s:
Male / Female
Will the visitor be accompanied by family members: / Yes / No
If this is a return visit to UON please provide details of previous visit?
Does the visitor holdAustralian Visa: / Yes
Attach copy of visa grant / No
Current Residential Address
PO Boxnot acceptable
Email and Phone Details
Proposed Visit date/s:
Please allow a min 3 months for visa approval
Max stay 1 yearfor Visiting Academics, up-to 2 years for Research Students, other restrictions may apply to certain activity
Country of Passport :
Passport No:
Is the visitor from a Sanctioned Regime/Country – Attachment A / No / Yes
If yes, contact for further instruction
Current Employer or Education Provider:
Position at Home Institution / Senior Academic – Position Title:
Current PhD Student
Current Master Student
Recent Graduate – 12 months of placementstart
Other Research Study – Tailored training program required – Complete- Appendix 1
Highest Qualification attained
HOST AREA CONTACT DETAILS
Administrative Contact
Phone and email details
Supervisor Host NameTitle:
Phone and email details
School/Faculty/Department
UON VISITING APPOINTMENT DETAILS
Position Title for visitor while at UON / Visiting Research Student
Visiting Research Associate Visiting Fellow
Visiting Associate Professor Visiting Professor
Other -
Campus Location:
If more than one location please provide details
Cost Collector
Must be provided / Hours per Week
Max 37
Purpose of visit: / Participate in Research
Observe Research
Undertake Research Training
Participate in Event/Conference (formal role)
Conference Attendee only
Performer
Title of Event or Performance
Include web link if applicable
Details of Australian Research Project on which the visitor will work/collaborate/observe:
Visitor contribution to research/event?
How will the visitor’s skills and knowledge benefit the project/event?
Will the Faculty/School/Unit be providing assistance with expenses? / No / Yes
If ‘Yes’ provide details of the allowances, $amounts & frequency of payment
DOCUMENT CHECK LIST - Please attach all requested documents

Required for all Visitors:

Copy of candidate’s passport

Copy of passports for family members included in visa application

Copy of current Australian visa held.

Copy of candidate’s CV

Confirmation of scholarship/award the visitor will receive for this placement

Requirements for Studentswho are currently enrolled at an overseas institution

Letter of support from the student’s home institution,confirming enrolment and that the UON placement is a course requirements for their overseas qualification. Must be on official letterhead.

Signed Form 1283 – Acknowledgement of Unpaid Placement

(Unpaid placements for Current Students and Recent Graduate Placements only)

AUTHORISATION& ACCEPTANCE OF VISASPONSORSHIP OBLIGATIONS

By signing the following Authorisation(or where email authorisation is received) you are taken to have read and agreed to adhere to the sponsorship obligations and to provide all information regarding the visit including changes to Human Resource Services

In accordance UON Schedule of Operational Delegations 2.2.8, Visiting Appointments must be approved by the relevant PVC

INVITING ACADEMIC/SPONSOR
Comment:
Name:
Signature:
Date:
HEAD of SCHOOL/DIRECTOR PLACEMENT SUPPORT and SIGNATURE
Comment:
Name:
Signature:
Date:
PRO VIC-CHANCELLOR APPROVAL and SIGNATURE
Comment:
Name:
Signature:
Date:

Please email a copy of the completed form and all required documents to

APPENDIX 1

To be completed only for Undergraduate Student Placements or for training being provided to International Visitors to gain skill/experience s in their nominated occupation/current employment.

Structured Training Program For: (Enter Name)

Training Dates:

Time Frame
(by month) / Responsibilities/Main Duties / Expected learning Outcome/Enhanced Skills to be developed / Method of Assessment

______

Name & Title of UoN Supervisor

Date

ATTACHMNET A

SANCTIONED COUNTRIES/REGIMES


ATTACHMENT B – HRS/Immigration Officer Use

Check List

Visiting Academic/Researcher– Research Student

Surname: / First Name/s
DoB: M/F / Passport:
Email: / Cost Collector:
UON Host: / Phone:
Period of Visit: / Admin Contact:

Faculty:School:

IMMIGRATION USE (Keep attached to front of paperwork at all times)

Request received and added to spreadsheet (Date received: )

All information correct and signed appropriately - PVC approval required

Visa type determined –

  • 408– Temporary Activity (includes Invited Participants)
  • 407 - Training
  • 400 – Temporary Work
  • 417 - Working Holiday
  • 600 – business Visitor

Invitation letter sent by email to applicant cc supervisor.Date:

Template for Visiting Academic Invitation

Template for Visiting Research Student Invitation

Period greater than 3 months or where the application lodged in Australia requires sponsorship

Date visa application lodged:

Visa approval and confirmed travel dates received from applicant.

VEVO to confirm visa status

Visa end date:

Applicant entered on ALESCO

Copy of visa approval/VEVO saved to HPRecords

Extend ALESCO appointment details – Quick New Hire

Staff number emailed to supervisor and applicant using email template (StaffNumber for Visitors)

Immigration Spreadsheet updated

Visa approval filed with all paperwork in ‘Visiting Academic – Approved’ file

Conformation of cessation received from Supervisor/Host

notified of any changes to the visit

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