Justification Letter Template

To use this template, change the red text where appropriate and present this to your manager to help justify your attendance.

To:

From:

Request for Approval to Attend the 2017 PDC Summit Conference and Exhibition

I would like to attend the International Summit & Exhibition on Health Facility Planning, Design & Construction (PDC Summit),held March12-15, 2017, in Orlando, Florida.This conference will enable me to contribute additional value to our organization as outlined in this ROI memo.

Education and Exhibition:

The conference offers more than 70education sessions led by thought leaders in health care, with up to 2.3 continuing education units (CEUs)available for the American Hospital Association and potentially 23 learning units available for the American Institute of Architects. Sessions touch on 7 timely subjects in the health care field:

  • Reducing Costs
  • Improving the Patient Experience
  • Delivering Value through Construction
  • Shifting Care Outside (the traditional hospital)
  • Managing Infection Prevention
  • Accommodating Technology & Innovation
  • Complying with Regulatory Requirements

I plan to attend sessions that provide resources and insights that apply directly to my work in [INSERT AREA].

The following sessions will be especially useful to our organization:

  • [Insert session here]
  • [Insert session here]
  • [Insert session here]

In addition, attending the trade show will allow me to learn about the latest products and services on the market, especially [insert any specific products and services you want to research].

Estimated Cost:

Expense Breakdown
Airfare / $[estimate based on your travel]
Transportation (round trip taxi to airport) / $[estimate based on your travel]
Hotel / $[# nights x price for single/double, triple, or quadruple occupancy]
Registration Fee / $[include attendee rate that applies]
*Indicate if early-bird rate and take into account the additional fees if attending preconference programs. View pricing here.
Other Expenses / $ [estimate cost]
TOTAL / $ [add everything up]

Return on Investment (ROI):

The PDC Summit offers many educational and networking opportunities, as well as tangible benefits that I can bring back to our organization. [As a full-conference attendee, I will have access to all session handouts and recordings, allowing me toshare key takeaways from the conference with colleagues.] [On top of that, I am willing to give a short presentation and host a Q&A session with team members to share what I learned.] [I willalso plan to submit a report post-conference, includingan executive summary anddetailed action steps.]

Thank you for considering this request. I look forward to your reply.

Regards,

[Your name]