Reporting to the Headteacher

JOB DESCRIPTION

Job Title:Administrator– Corporate

Reporting to:Team Leader Corporate

Job Purpose:To provide high quality administrative/secretarial and reception support to the school under the direction of the Team Leader

Key Deliverables:

To assist in reception duties ensuring that an efficient and friendly service is maintained at all times.
To provide administrative and secretarial support for the Leadership team as required
To prepare agendas and minutes of meetings for the Leadership team as required
To use initiative to deal with telephone calls and correspondence
To complete general administrative duties as required.
To ensure Health and Safety regulations and Codes of Practise are observed at all times
To communicate effectively with all staff, students and parents.
To support, implement and encourage new processes and systems.
To promote the image of The King John School, and encourage team working throughout the school.
To ensure confidentiality is maintained at all times.

Other:

To provide accurate and timely administrativesupport for the process for Year 6 – 11 admissions
To provide required administration for the efficient organisation of Year 6 Open day and Year 6 Entry test
To make arrangements and provide required paperwork for admission appeals
To produce required information and liaise with the press, internal and external agencies to actively market the school’ events and activities
Produce and maintain a variety of school information
To maintain a record of published information about school life
To ensure the reception and foyer displays are maintained to a high standard
To maintain the school website
To provide information on the school’s social media site

Relevant experience in reception/school environment

Basic knowledge of general school policies and procedures

Good literacy and numeracy skills

Judgement to resolve straightforward problems

Analyse and evaluate information

Creative thinking

Demonstrating sensitivity, tact and confidentiality

Using developed skills to advise, negotiate or persuade a variety of people

Highly effective oral and written communication skills

Ability to use a range of office equipment e.g. switchboard

Good keyboard skills

Accuracy and attention to detail

Working on own initiative

Prioritise own work effectively

Resolving routine issues independently, within general procedural framework, referring complex or serious problems to team leader

Activities mainly undertaken in a sedentary position, with occasional need to lift and carry small items

Dealing with conflicting demands and interruptions

Meeting deadlines imposed internally and externally

Working under pressure

Dealing regularly with people who can be angry, upset or difficult