Release Billing Documents to Accounting

Release Billing Documents to Accounting

Work Instruction
Functional Area: Grants Management / Release Billing Documents to Accounting
Purpose
Use this procedure to release billing documents to accounting.
Trigger
As described in the Trigger section above.
Prerequisites
  • Unreleased billing request documents must be in the system.
Menu Path
Use the following menu path to begin this transaction:
SelectLogistics Sales and Distribution Billing Billing Document Maintain Billing Due List to go to theMaintain Billing Due Listscreen.
Transaction Code
VF04
Helpful Hints
None
Work Instruction
Functional Area: Grants Management / Release Billing Documents to Accounting
Procedure
1. / Start the transaction using the menu path or transaction code.
Maintain Billing Due List

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Billing Date from / Optional / The billing date from which the system begins the selection of documents.
Example:
Billing Date to / Optional / The billing date from which the system ends the selection of documents.
Example:
The system defaults to the current date
SD Document from / Required / First number in a range of sales document numbers
Example:
60000000
All sales documents to be processed with this transaction are in the range 60000000 through 79999999.
SD Document to / Required / Last number in a range of sales document numbers
Example:
79999999
3. / Select to the left of Order-related.
/ All grant billing documents are order-related. The other options do not apply to the GM module.
Maintain Billing Due List

4. / Click .
5. / Click to deselect items.
/ Note that all billings have been selected.
Maintain Billing Due List

6. / Click to the left of the line item(s) to be processed.
7. / Click to process a simulated run of this transaction on the item selected.
Debit Memo (L2) Simulate: Overview of Billing Items

8. / Click to return to the Billing Due List.
Maintain Billing Due List

9. / Click to process the transaction for the selected document.
Create Billing Document

10. / Click to exit.
11. / Select two lines by pressing <Control> and clicking on each document line.
Maintain Billing Due List

12. / Click to process a simulated run of this transaction on the items selected.
Debit Memo (L2) Simulate: Overview of Billing Items

13. / Click to process the transaction.
Create Billing Document

14. / Click to exit.
/ The button will not be used.
Result
Comments
8/28/2017
Ver: / 17_GM_VF04_Rel Bill Docs Acct_0_GMgmt_04.udc
© University of Cincinnati / 1/12
Work Instruction
Functional Area: Grants Management / Release Billing Documents to Accounting
Result
xxxx
8/28/2017
Ver: / 17_GM_VF04_Rel Bill Docs Acct_0_GMgmt_04.udc
© University of Cincinnati / 1/12