Spending Your Time Wisely© -

The Development Leader-Manager

A Resource of The Osborne Group, Inc.

Instructions

Meet with your supervisor and go over the categories in the above form. Adjust the tasks and percentages as needed to meet the priorities of your position as you and your supervisor agree.

Using the following guidelines, create a time log.

©The Osborne Group, Inc.

One Grand Central Place, Suite 4600, New York, NY 10165

  • 20 hours a week = 50% of your time
  • 16 hours a week = 40% of your time
  • Eight hours a week = 20% of your time
  • Six hours a week = 15% of your time
  • Four hours a week = 10% of your time
  • Two hours a week = 5% of your time
  • One hour a week = 2.5% of your time

©The Osborne Group, Inc.

One Grand Central Place, Suite 4600, New York, NY 10165

Keep track of your workflow and outputs for one week and then fill in the above chart under “Actual.” Meet with your supervisor again to discuss the results and to make a plan for aligning your tasks and time with the priorities of your position.

Priorities / Perceived / Actual / Supervisor’s
Preference
  1. Planning
  • Mission, Vision and Values
  • Strategic plan and budget
  • Creating an effective and appropriate culture
  • Tactical plan and budget
  • Monitoring, analyzing, adjusting

  1. Individual Contributor
  • Developing strategies
  • Making appointments, planning trips
  • Visiting donors, natural partners, attending events
  • Following up, contact reports

  1. Organizing
  • Systems
  • Policies
  • Procedures
  • Space, tools, equipment and other needed resources

  1. Staffing
  • Needs assessment and job descriptions
  • Hiring and Orientation
  • Staff development planning and execution
  • Coaching and team building
  • Delegating responsibility and authority
  • Monitoring
  • Providing feedback and evaluating

  1. Leading
  • Setting high performance standards
  • Providing inspiration
  • Anticipating crises, wide-angle, long view
  • Innovating and managing change
  • Managing up and out
  • Focus, priority setting, decision making

  1. Monitoring and Reporting
  • Regular, consistent reports
  • Reviewing
  • Sharing with appropriate others

  1. Staying Current
  • Reading
  • Attending conferences
  • Networking with peers

  1. Networking within
  • Meeting with mission staff, clients, administrative leaders
  • Attending key activities

  1. Administrative responsibilities and other duties
  • Attending staff meetings
  • Other

©The Osborne Group, Inc.

One Grand Central Place, Suite 4600, New York, NY 10165