August 13, 2009, School Board Minutes, Page 2

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DRAFT- 08/20/2009

FINAL - 08/27/2009

REGULAR SCHOOL BOARD MINUTES

August 13, 2009

Introduction
and
Roll Call / 1. The Gadsden School Board convened in open session at 5:00 p.m. President, Jennifer Viramontes presided at the meeting held at the Gadsden Administrative Complex Board Room.
Members present:
Craig Ford, Maria Saenz and Jennifer Viramontes.
Members absent: Daniel Castillo and Manuela Huerta
Pledge &
Mission Statement / 2. The Pledge of Allegiance and New Mexico Pledge was recited. Mr. Ford read the Mission Statement.
Superintendent's
Report / 3. Programs, Reports, and Correspondence:
A. Superintendent’s Report:
Deputy Superintendent Yturralde announced that the phone lines and the server were down due to construction in front of GAC had cut the lines.
Deputy Superintendent Yturralde introduced Security Lieutenant Orlando Garcia. Lt. Garcia said that he is a product of Gadsden ISD and was familiar with all of the schools and their communities. His goal is to provide safety and security to the students, staff and visitors on each campus. Lt. Garcia said he has been going around to all of the campuses and introducing himself to the principals.
Deputy Superintendent announced and recognized Samuel Juarez, 5th grader at Berino Elementary. The Princeton All Boys Choir did a presentation at Berino Elementary last spring and were impressed with Samuel and asked him to audition. Samuel traveled during the summer to New Jersey and auditioned for the All Boys Choir and was selected. His family is in the process of raising the money necessary to move to Princeton, New Jersey.
Leslie Guest, Counselor gave a brief overview of all of the academic and extracurricular activities offered at Berino Elementary.
B. President Viramontes thanked Mr. Yturralde for sitting in for Ms. Nava who was at LFC meeting. Mrs. Viramontes congratulated the Juarez family for doing everything in order to support Samuel. She also thanked Mr. Valtierra and Berino Elementary for what they did to support Samuel. Mrs. Viramontes thanked Mr. Valtierra for hosting the Board meeting. Mrs. Viramontes has attended several open houses and everything seems to be going well and appreciates the principals and teachers. NM School Boards has a deadline coming up for resolutions. Ms. Saenz is on the resolution committee and will be attending a meeting in September. Mrs. Viramontes said she is on the awards committee and will be attending a meeting in October. She hopes to represent our area well. She congratulated all of the schools for their efforts to prepare the student for the state tests. Mrs. Viramontes said she and Mr. Elliot attended a meeting in Las Cruces, Gadsden was asked to participate in the Tough Enough to Wear Pink event. More information will be presented at the next board meeting.
Board Member’s Reports / Craig Ford extended congratulations to Samuel and his family. He said he attended the All Boys Choir presentation last year and was impressed with the performance. Most of the schools in the Chaparral area got started with just a few minor problems with road construction.
Maria Saenz thanked Mr. Valtierra for hosting the board meeting and admired the murals in the cafeteria. She congratulated Samuel for singing accappela, which is something not easily done. She wished Samuel and his family well and thanked them. Ms. Saenz said the only concern the board has with AYP is if the district improved. More work needs to be done to help students learn English and getting them to graduate.
Daniel Castillo was absent.
Manuela Huerta was absent.
Student Representative / D. Student Representative – None
Personnel Report / E.  The personnel report is included for the Boards’ information with no action required.
School Board Minutes for July 23, 2009 / 4. Ms. Saenz made a motion to approve the minutes as presented. Deputy Supt. Yturralde recommended approval of the motion. Motion carried.
Modification
of the Agenda / 5. Mr. Ford made a motion to approve the agenda as presented. Deputy Supt. Yturralde recommended approval of the motion. Motion carried.
Consent Agenda / 6. Mr. Ford made a motion to approve the consent agenda. Deputy Supt. Yturralde recommended approval of the motion. Motion carried.
Open Forum / 7. Open Forum: None
8. Action Items:
Changes To Employee Voluntary Benefits
/ A. Ms. Saenz made a motion to approve the changes to Employee Voluntary Benefits. Deputy Supt. Yturralde recommended approval of the motion. Motion carried unanimously.
Resolution Authorizing & Approving Application to NMFA - GO Bonds / B. Mr. Ford made a motion to approve the Resolution Authorizing and Approving Application to NMFA for GO Bonds. Deputy Supt. Yturralde recommended approval of the motion. Motion carried unanimously.
Resolution Authorizing & Approving Application to NMFA-LP Certificate of Participation / C. Ms. Saenz made a motion to approve the Resolution Authorizing and Approving Application to NMFA Certificate of Participation. Deputy Supt. Yturralde recommended approval of the motion. Motion carried unanimously.
Review Bids and Awards-GHS Construction Project / D. Ms. Saenz made a motion to accept the White Sands Construction Company withdrawal letter dated August 6, 2009. Deputy Supt. Yturralde recommended approval of the motion. Motion carried unanimously. Ms. Saenz made a motion to accept GenCon Corporations bid of $6,471,066.00. Deputy Supt. Yturralde recommended approval of the motion. Motion carried unanimously
Anthony Charter School Lease / E. Mr. Ford made a motion to approve the Anthony Charter School Lease Agreement. Deputy Supt. Yturralde recommended approval of the motion. Motion carried unanimously.
Swine Flu Immunizations and Information / 9. Discussion Items:
A. Colleen Runyan gave information to the Board on how the district is preparing for the Swine/H1N1 Flu. Ms. Runyan handed out a flyer with three steps to protect against the flu. The Nursing Department will begin to administer the vaccines the latter part of September.
Closed Session / 9. Mr. Ford made the motion to go into closed Personnel Session Pursuant to 10-15-1, H-2, NMSA 1978 as amended for personnel actions and 10-15-1, H-5, NMSA 1978 for collective bargaining. Deputy Supt. Yturralde recommended approval of the motion. Motion carried unanimously. The Board went into Closed Session at 6:04 p.m.
Reconvene / 10. Ms. Saenz made a motion to reconvene in open session. No action was taken. Deputy Supt. Yturralde recommended approval of the motion. Motion carried unanimously. The Board reconvened in Open Session at 7:07 p.m.
Adjourned / Ms. Saenz made a motion to adjourn the meeting. Deputy Supt. Yturralde recommended approval of the motion. Motion carried unanimously. Meeting adjourned at 7:08 p.m.

SUBMITTED BY: APPROVED BY:

______

Maria E. Saenz, School Board Secretary Jennifer Viramontes, School Board President

Minutes taken by Elisa Saénz