TAC/TC/PC Funding

Operating funds are set aside for Technical and Program Committees to use to fund special projects. Requests may be made at any time, and need to be used by the end of the fiscal year. Allotments are made on a first-come, first-served basis at the discretion of the Directors/Program Committee Coordinator (PCC) and the Vice President-Technical. Funds not allocated by the end of the fiscal year will revert to the general operating fund – they may not be cached to use at a later time.

There are several types of funding:

Technical Committee Funding from Directors

Each Technical Director is given a specific allotment of funds. TCs apply to the Technical Director for funding (request form is below). If the Technical Director approves the request, he or she sends it to headquarters for fulfillment. The money will be held for the TC at AIAA headquarters until reimbursement or payment is made.

The Directors may fund all or only part of a request, at their discretion.

Program Committee Funding from Program Coordinator

Program Committee Chairs may submit a request to the Program Coordinator to apply for funding. If the Program Committee Coordinator approves the request, he or she sends it to headquarters for fulfillment. The money will be held for the PC at AIAA headquarters until reimbursement or payment is made.

Vice President-Technical Funds

These funds may be used after the Technical Director has allocated all of the funds for his or her technical group. Requests must go through the Technical Director to the VP-Technical and the VP sends an approval form to the Staff Liaison for fulfillment. The Vice President may elect to fund all or only part of the request. The same process should be followed if the Program Committees are interested in applying for these funds.

Eligibility

Any TC/PC is eligible to apply for these funds, regardless of whether or not it has other sources of funding or whether or not it has other funds on hand. However, any committee applying must have a charter on file with AIAA Headquarters, as well as an up-to-date roster.

Final Check

A final check will be done by the AIAA Staff Liaison for Technical Activities to ensure that the request does not violate any AIAA rule or procedure that may be unknown to the TCs or Directors.


Hints on Obtaining Funding

• Requests will generally be approved if:

•• it is an event that supports/promotes:

the mission of the committee

aviation/aerospace in general

student-committee interaction

student-industry interaction

•• it is an outreach aligned with the Strategic Plan/Vision.

•• it is an enhancement/improvement to an activity or event that requires funding beyond what is budgeted for that year

• Requests will be turned down if:

•• the funding is of personal benefit to any member or close relative of a member of the committee

•• any activity that would violate the AIAA Code of Ethics (located on the AIAA website

•• funding requests for capital equipment (computers, projectors, palm pilots, etc.)

TC/PC COMMITTEE FUNDING REQUEST FORM

PART I.
TC/PC COMPLETES THIS PART. SEND COMPLETED FORM TO YOUR TECHNICAL DIRECTOR/PCC.
Technical/Program Committee ______Date of Request ______
Amount Requested ______Implementation Date ______
Name of Activity, Program, or Event:
Give a brief description of the activity, including how it benefits the committee and AIAA:
Date Funds Needed ______
Indicate if any part of this proposed activity is: _____ Entirely new
_____ A supplement or extension of an existing activity (please explain)
A SIMPLE, INFORMAL BUDGET PLAN MUST BE SUBMITTED WITH THIS REQUEST
(Use a separate sheet if necessary)
Request submitted by:
(name, phone, e-mail)
PART II. DIRECTOR OR VP-TAC COMPLETES THIS PART.
Please disperse $ ______of TC/PC Committee funds to ______TC/PC
______
Director or VP-TAC Date

PLEASE MAIL FORMS TO: Betty Guillie, AIAA, 1801 Alexander Bell Drive, Reston, VA 20191 FAX 703/264-7551, OR E-MAIL TO