Regional Chapter Annual Report (Simplified)

REGIONAL CHAPTER ANNUAL ACTIVITIES REPORT

To submit the annual report, complete this form, save document, and submit at

I. Membership (20 points)

II.Chapter Meetings (15 points)

III.Projects and Services (10 points)

IV.Collaboration (5 points)

V. Communication (20 points)

VI. Financial (15 points)

VII.Awards (5 points)

VIII. Administration (10 points)

Name of Regional Chapter:

Year covered by the report: July 1, 20_____ to June 30, 20_____

Report completed by (include name and office held):

List all current chapter officers (elected) with contact information:

Position / Name / Email address

I. Membership (20 points)

A. Number of active members (serving on chapter committees or working groups):

B. List active members or members whom the chapter would recommend for national committees or taskforces.

Name / Indicate the Recommended national positions if applicable / Indicate whether member is being nominated for Chapter Member of the Year award (submit a separate nomination form).
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C.Describe the programs employed by the chapter for the purpose of member recruitment, welcome new members and foster member participation in the chapter, retaining current members, and following-up efforts for non-renewed members.

II.Chapter Meetings (15 points)

Meetings are real-time, short-duration (from 1 hour to a few days) events that allow participants to interact face-to-face. In our high-tech world these face-to-face interactions may be aided by technology (e.g. video and audio conferencing).

Types of Meetings:

●Social - Primarily providing an opportunity for attendees to enjoy each other's company;

●Business - Primarily geared towards conducting the business of the chapter;

●Conference - A single or multi-day, multi-session program offering information on a range of related issues/topics;

●Presentation - An informational presentation by a single speaker or panel of speakers;

●Continuing Education (CE) - A program to provide training on a specific topic.

●Other - please describe.

Date / Meeting Title / Meeting Type / Collaborative[1]
(Indicate yes/no) / Net Income/Loss / # First Time attendees / Non-Members / Attendees / Indicate whether event is being nominated for the Chapter Event of the Year award (submit the separate nomination form)[2]
Total = / Total = / Total = / Total =

A. Provide descriptions of major Conferences, Presentations, CEs, and other meetings listed in the table (you may want to add materials like meeting minutes, website event announcements, email threads, etc. to the appendix).

III.Projects and Services (10 points)

In addition to meetings, chapters may engage in projects and services. Projects are typically one-time activities that last one year or less and address a particular issue or need (e.g. developing a networking resource manual to help chapter members get help from other members). Services are on-going activities that address a particular issue or need. Types of projects and services include (but are not limited to): career guidance or other job related services; apprenticeship programs; service to institutions; promotion of ASIS&T, the chapter or information science; community assistance; consulting services; referral services; activities held in conjunction with ASIS&T annual or mid-year meetings; projects or services aimed at providing support to students or student chapters; group purchasing services; mentoring programs; etc.

Project/Service Name / # Members involved in organizing / # Members served / # Non-members served / Collaboration
(Indicate yes/no) / Indicate whether event is being nominated for Chapter Innovation of the Year award (Submit the separate nomination form)[3]

A. Provide descriptions for major projects and services listed in the table (you may want to add any relevant materials such as fliers, announcements, etc. to the Appendix):

IV.Collaboration (5 points)

Tell us about your collaboration with any SIG, regional or student chapter or a body within or outside ASIS&T.

V. Communication (20 points)

Chapters communicate with their members in a variety of ways, including print and electronic newsletters, websites, blogs, wikis, fliers, and other advertisements. Minutes are required for chapter business and committee meetings, and should be submitted each year to HQ. Several chapters have also produced special publications including directories, proceedings, chapter history, program keepsakes, etc.

Publication Name / Type / Members involved / Members
served / Non-members
served / Indicate whether publication is being nominated forChapter Publication of the Year award (Submit the separate nomination form)[4]

A. Provide description of publications listed in the table. Provide the URLs or append documents to the end of the report.

B. Describe any activities in which the chapter engaged to inform the public about ASIS&T, the chapter and/or information science issues.

VI. Financial (15 points)

A. List and describe key factors and activities that have affected the chapter's fiscal health in the last 4 quarters. Indicate whether the impact has been positive or negative for each factor or activity.

VII.Awards (5 points)

A. Complete Awards Received During Report Period Table (add rows as Needed).

Name of Award / Date Received / Name of the award sponsor / Nature of the award

B. Complete Awards Period During Report Period Table (add rows as Needed).

Name of Award / Date Presented / Nature of the award

VIII. Administration (10 points)

Compliance with national reporting requirements. This information will be supplied by HQ and will be available for review upon request. Reports that should be filed are: End of Year Activities Report and Financial Report, Quarterly Financial Reports and bank statements, minutes from chapter meetings, and a list of incoming chapter officers.

A. Confirm that the End of Year Financial Report, Quarterly Financial Reports and bank statements have all been sent to ASIST HQ.

B. Confirm that business and committee meeting minutes have been appended to this report.

C. List the names and contact information for incoming officers.

D. List names of members whom the chapter would recommend to serve in ASIS&T national positions. (chapter assembly, committees, taskforces, etc. - recommendations should be based on the quality of the individual's work for the chapter)

Chapter Annual Activities Reports submitted electronically by the deadline will be used as the nomination package for the Regional Chapter of the Year Award.

[1] Collaborations, Joint Sponsored events - whether with a student chapter, a SIG within ASIST or external organization - are highly encouraged. You will have a chance to elaborate on your collaboration efforts in a later, separate section

[2]Each nomination for the Chapter Event of the Year award shall consist of:

(a) A nominating letter which contains a 250-word description of the event which is being nominated;

(b) The name, address, phone number, and Chapter name of the person who is submitting the nomination;

(c) No more than two letters of support;

(d) No more than three supporting documents;

(e) A 50-word citation which may be used for publicity, if the event is chosen to receive the award.

[3] Nomination for Chapter Innovation of the Year award requires the following: (a) A nominating letter which contains a 250-word description of the innovation which is being nominated; (b) The name, address, phone number, and Chapter of the person who is submitting the nomination; (c) No more than one letter of support;(d) No more than two other supporting documents; (e) A 50-word citation which may be used for publicity, if the innovation is chosen to receive the award.

[4]Any type of Chapter publication is eligible for the Chapter Publication of the Year award, including newsletters, meeting proceedings, websites, wikis or other publications. To be considered, a publication must be accessible to the jury members. Any electronic and/or self-published material should be sent to HQ in order to be considered.