ITB#071I7200134
STATE OF MICHIGAN
DEPARTMENT OF MANAGEMENT AND BUDGET
PURCHASING OPERATIONS
Invitation to Bid # 071I7200134
Large Carcass Removal – SOUTHWEST REGION
Allegan, Berrien, Branch, Calhoun, Kalamazoo, St. Joseph and Van Buren Counties
Buyer Name: Erica Busick
Telephone Number: (517) 241-0684
E-Mail Address:
ESTIMATED TIMELINE
Invitation To Bid Issued / Tuesday, February 20, 2007
Pre-Bid Meeting *MANDATORY* / See Schedule
Bidder Questions Due / Monday, March 19, 2007
Bid Proposal and Quotation Due / Tuesday, April 10, 2007
Estimated Notification of Award Recommendation / Friday, May 4, 2007
Estimated Contract Start Date / Monday, July 2, 2007
LARGE CARCASS REMOVAL – SOUTHWEST REGION
INVITATION TO BID - MASTER INTERNET DOCUMENT LIST
ITB ATTACHMENT 1: SCHEDULE for Pre-Bid Meeting
ITB ATTACHMENT 2: REQUEST FOR PROPOSAL AND QUOTATION
ITB ATTACHMENT 3: Vendor Info and Capabilities
ITB ATTACHMENT 4: Mileage Information Per TSC
ITB ATTACHMENT 5: Invoice Form
ITB ATTACHMENT 6: Pricing Sheet
ITB ATTACHMENT XX: Bidder Questions & State Answers
§ Bidders must submit items identified on the checklist below to ensure completeness of the proposal submittal.
§ Refer to Article 4 – Section 4.055 for detailed requirements of submitting proposal.
Bidder’s MRO Proposal Check List
The following items must be included with the proposal:
Note: To be eligible for consideration Bidder must attend the following:
- Mandatory Regional Pre-Bid Meeting
o DMB-285 FORM
o Bidder cover letter, which:
o States date through which proposal offer is valid (must be at least 120 days from proposal due date);
o Emphatically states agreement with all terms and conditions as listed in Article-2 of this ITB (with any comments, issues, or exceptions clearly identified {Bidder should note that failure to state agreement with general terms and conditions may result in a lower-evaluation of proposal and effect possible award});
o Acknowledges that a Certificate of Insurance will be provided as a condition of award (as required by §2.180).
o ARTICLE 3 from this document – BIDDER CERTIFICATIONS AND REPRESENTATIONS
o MASTER LOCATION LISTING & PRICING PAGE
o TECHNICAL PROPOSAL AND LOCATION PRICING
Bidder’s Proposal - Section 01: Introduction & Company Information
(Form Completed by Bidder; 70 points possible for evaluation)
§ Capabilities
§ Prior Experience
Large Carcass Removal–
Southwest Region
TABLE OF CONTENTS
Bidder’s MRO Proposal Check List iii
TABLE OF CONTENTS iv
Article 1 – Statement of Work (SOW) 9
1.000 Project Identification 9
1.001 Project Request 9
1.002 Project Background - RESERVED 10
1.100 Scope of Work and Deliverables 10
1.101 In-Scope 10
1.102 Out-Of-Scope 10
1.103 Environment - RESERVED 10
1.104 Work and Deliverable 10
1.200 Roles and Responsibilities 11
1.201 Contractor Roles & Responsibilities 11
1.202 State Staff Roles & Responsibilities 11
1.203 Contract Implementation Period / Transition / Orientation 11
1.204 Other Roles & Responsibilities - RESERVED 12
1.300 Project Plan 12
1.301 Project Plan Management. 12
1.302 Reports 12
1.400 Project Management 12
1.401 Issue Management and Inspection and Correction of Deficiencies 12
1.402 Risk Management - RESERVED 12
1.403 Change Management 13
1.500 Acceptance 13
1.501 Criteria for Vendor Performance 13
1.502 Acceptance and Inspection-RESERVED 13
1.503 Contract Close-Out and Final Inspection 13
1.600 Compensation and Payment 13
1.601 Compensation and Payment 13
Article 2 – General Terms and Conditions 15
2.010 Contract Structure and Administration 15
2.011 Definitions 15
2.014 Issuing Office 15
2.015 Contract Compliance Inspector (CCI) 16
2.020 Contract Objectives / Scope / Background 16
2.021 Background 16
2.022 Purpose 16
2.023 Objectives and Scope 16
2.024 Interpretation 16
2.025 Form, Function and Utility 16
2.030 Legal Effect and Term 17
2.031 Legal Effect 17
2.032 Contract Term 17
2.040 Contractor Personnel 17
2.041 Contractor Personnel 17
2.042 Contractor Identification 18
2.043 Cooperation with Third Parties 18
2.044 Subcontracting by Contractor 18
2.045 Contractor Responsibility for Personnel 19
2.050 State Standards 19
2.051 Existing Technology Standards - RESERVED 19
2.052 PM Methodology Standards – RESERVED 19
2.054 Acceptable Use Policy 19
2.060 Deliverables 19
2.061 Ordering 19
2.062 Software - RESERVED 19
2.063 Hardware - RESERVED 19
2.064 Equipment to be New and Prohibited Products - RESERVED 19
2.070 Performance 19
2.071 Performance, In General 19
2.072 Time of Performance 19
2.073 Liquidated Damages 20
2.074 Bankruptcy 20
2.075 Time is of the Essence 21
2.080 Delivery and Acceptance of Deliverables 21
2.081 Delivery Responsibilities - RESERVED 21
2.082 Delivery of Deliverables-RESERVED 21
2.083 Testing - RESERVED 21
2.084 Approval of Deliverables, In General 21
2.085 Process For Approval of Written Deliverables – RESERVED 21
2.086 Process for Approval of Services 21
2.087 Process for Approval of Physical Deliverables 21
2.088 Final Acceptance 22
2.090 Financial 22
2.091 Pricing 22
2.092 Invoicing and Payment Procedures and Terms 22
2.093 State Funding Obligation 23
2.094 Holdback - RESERVED 24
2.095 Electronic Payment Availability 24
2.100 Contract Management 24
2.101 Contract Management Responsibility 24
2.102 Problem and Contract Management Procedures 24
2.104 System Changes - RESERVED 25
2.105 RESERVED 25
2.106 Change Requests 25
2.110 Records and Inspections 26
2.111 Records and Inspections 26
2.112 Errors 27
2.120 State Responsibilities 27
2.121 State Performance Obligations 27
2.130 Security 28
2.131 Background Checks 28
2.140 Reserved 28
2.150 Confidentiality 28
2.151 Freedom of Information 28
2.152 Confidentiality 28
2.153 Protection of Confidential Information 29
2.154 Exclusions 29
2.155 No Implied Rights 29
2.156 Remedies 29
2.157 Security Breach Notification 29
2.158 Survival 30
2.159 Destruction of Confidential Information 30
2.160 Proprietary Rights - RESERVED 30
2.170 Warranties And Representations 30
2.171 Warranties and Representations 30
2.172 Consequences For Breach 31
2.180 Insurance 32
2.181 Liability Insurance 32
2.190 Indemnification 34
2.191 Indemnification 34
2.192 Continuation of Indemnification Obligations 35
2.193 Indemnification Procedures 35
2.200 Limits of Liability and Excusable Failure 36
2.201 Limits of Liability 36
2.202 Excusable Failure 37
2.203 Disaster Recovery 37
2.210 Termination/Cancellation by the State 38
2.211 Termination for Cause 38
2.212 Termination for Convenience 38
2.213 Non-Appropriation 39
2.214 Criminal Conviction 39
2.216 Rights and Obligations Upon Termination 39
2.217 Reservation of Rights 40
2.218 Contractor Transition Responsibilities 40
2.219 State Transition Responsibilities 41
2.220 Termination by Contractor 41
2.221 Termination by Contractor 41
2.230 Stop Work 41
2.231 Stop Work Orders 41
2.232 Cancellation or Expiration of Stop Work Order 42
2.233 Allowance of Contractor Costs 42
2.240 Reserved 42
2.250 Dispute Resolution 42
2.251 In General 42
2.252 Informal Dispute Resolution 42
2.253 Injunctive Relief 43
2.254 Continued Performance 43
2.260 Federal and State Contract Requirements 43
2.261 Nondiscrimination 43
2.262 Unfair Labor Practices 44
2.263 Workplace Safety and Discriminatory Harassment 44
2.270 Litigation 44
2.271 Disclosure of Litigation 44
2.272 Governing Law 45
2.273 Compliance with Laws 45
2.274 Jurisdiction 45
2.280 Environmental Provision 45
2.281 Environmental Provision 45
2.290 General 46
2.291 Amendments 46
2.292 Assignment 46
2.293 Entire Contract; Order of Precedence 47
2.294 Headings 47
2.295 Relationship of the Parties (Independent Contractor Relationship) 47
2.296 Notices 47
2.297 Media Releases and Contract Distribution 48
2.298 Reformation and Severability 48
2.299 Consents and Approvals 48
2.300 No Waiver of Default 48
2.301 Survival 48
2.302 Covenant of Good Faith 49
2.303 Permits 49
2.304 Website Incorporation 49
2.305 Taxes 49
2.306 Prevailing Wage - RESERVED 49
2.307 Call Center Disclosure - RESERVED 49
2.308 Future Bidding Preclusion 49
2.310 Reserved 49
2.320 Extended Purchasing 49
2.321 MiDEAL - RESERVED 49
2.330 Federal Grant Requirements 50
2.331 Federal Grant Requirements 50
Article 3 – Certifications and Representations 51
3.011 Bidder Identification 52
3.012 Changes to Information 52
3.013 False Information 52
3.021 Reserved 52
3.022 Use Tax (See Article 2, Section 2.092) 52
3.023 Tax Excluded from Price 53
3.024 Tax Payment (See Article 2, Section 2.092) 53
3.025 Forced Labor, Convict Labor, or Indentured Servitude Made Materials 53
3.026 Utilization of Business Concerns 54
3.027 Owners and Officers 54
3.028 Subcontractors 54
3.031 Reserved 55
3.032 Bidder Compliance with State and Federal Law & Debarment 55
3.033 Ethics: Gratuities and Influence 57
3.034 Place of Performance 57
3.035 Former State Employees 58
3.036 Domestic End Product 58
3.037 Environmental Awareness 58
3.038 Knowledge of Child Labor for Listed End Products 63
3.039 Use of Other Sources as Subcontractors 64
3.041 Services Needed in Performance 65
3.042 Employee and Subcontractor Citizenship 65
3.043 RFP Preparation 65
3.051 Expatriated Business Entity 66
3.052 Affirmative Action Program 66
3.053 Small Business Representation 66
3.054 Women, Minority, Or Veteran-Owned Business Representation 66
3.055 Business Owned by Persons with Disabilities 67
3.056 Community Rehabilitation Organization 67
3.057 Certification of a Michigan Business 68
3.058 Certification of Compliance with Credit Card Regulations 69
Article 4 – Bidding Process Information 70
4.010 Introduction 70
4.011 News Releases 70
4.012 Pre-Bid Meetings (Mandatory) 70
4.013 Communications 70
4.014 Questions 70
4.015 Changes and Answers to Questions 71
4.020 Award Process 72
4.021 Method of Award 72
4.022 Evaluation Criteria 72
4.023 Evaluation of Proposals / Specific Criteria 74
4.024 Price Evaluation 74
4.025 Award Recommendation 74
4.026 Reservations 75
4.027 Award Decision 75
4.028 Protests 75
4.029 State Administrative Board 76
4.030 Laws Applicable to Award 76
4.031 Reciprocal Preference 76
4.032 Public v Private 76
4.033 Independent Price Determination 76
4.034 Freedom of Information Act 77
4.035 Taxes 77
4.040 Possible Additional Considerations / Processes 77
4.041 Clarifications 77
4.042 Oral Presentation - RESERVED 77
4.043 Pre-Bid Meeting 77
4.044 Pricing Negotiations 77
4.045 Best and Final Offer (BAFO) 78
4.050 Proposal Details 78
4.051 Complete Proposal with Work Plan and Pricing 78
4.053 Price and Notations 78
4.054 Double Sided on Recycled Paper 78
4.055 Proposal Format (printed and electronic) 79
4.060 Submitting Bids and Proposals 80
4.061 Sealed Bid Receipt 80
4.062 Proposal Submission 80
4.063 Responses 80
10
MRO – Janitorial ITB
Rev 11/30/2006
ITB#071I7200134
Article 1 – Statement of Work (SOW)
1.000 Project Identification
1.001 Project Request
A. STATE SOLICITATION
The ITB is for pick up and disposal of dead deer or large animal carcass’ along prescribed highway right of ways for the State of Michigan. The Contractor must meet all requirements and regulations as established by Michigan Department of Natural Resources, Michigan Department of Agriculture and Michigan Department of Environmental Quality as to animal disposal. Orders for service will be issued directly to the Contractor by the Michigan Department of Transportation on the Purchase Order Contract Release Form and by Acquisition Services on the Purchase Order Form. Bids are due and will be publicly identified at the time noted on the Invitation To Bid (ITB) Form.
The Contract(s) awarded from this solicitation will be a Unit Price Contract.
B. BIDDER ELIGIBILITY and PROPOSALS
Article I of this document provides bidders with information about the specifications of the needed service.
Consideration for award(s) will include:
§ Bidder’s Eligibility (mandatory attendance of pre-bid meeting);
§ Technical Proposal
§ Price Quotation.
All information from a Bidder’s proposal must be in accordance with the specifications for each location and the terms and conditions as stated within this solicitation.
Failure to respond to any requirement may disqualify the Bidder from further consideration or participation in this solicitation and disqualification to be considered for providing services. To insure a quality bid result and fair evaluation, the information a Bidder submits in response to these sections must be appropriate and relevant to the project(s) described in this solicitation.
C. CONTRACT AWARDS
As stated in Article 4 of this Solicitation, the State reserves the right to award contract(s) by item, part or portion of an item, group of items or total proposal, or to reject any and all proposals in whole or in part, if, in the Director of Purchasing Operations’ judgment, the best interests of the State will be so served. The State will determine the most cost-effective means of meeting its requirements through single or multiple contracts. The State seeks to establish partnerships that will enable it to meet its goals efficiently and effectively.
Anticipated contract effective date is listed on the Location Specification Sheet for each location. See § 2.004, Contract Term for more information.
D. BIDDER ELIGIBILITY REQUIREMENTS – STEP 1
To be eligible to submit a bid-response, a Bidder must attend:
1. REGIONAL PRE-BID (MANDATORY)
Bidder must attend the pre-bid meeting. A sign-in sheet will be available at each site-visit. The sign-in sheet will be considered “closed” fifteen (15) minutes after the scheduled start time of the meeting. Attendees who arrive after the meeting “closed” time will not be eligible for qualification for the region.
1.002 Project Background - RESERVED
1.100 Scope of Work and Deliverables
1.101 In-Scope
Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the large carcass removal services as described in the specifications.
Patrols shall be performed twice (2) weekly for any Expressway Routes in the Area, on Monday and Thursday of each week between April 1 through December 15 each year. Days of the week may change during this period, as determined by the Contract Administrator.
Patrols shall be once (1) per week for the period between December 16 through March 31 each year, weather permitting.
Any patrol missed due to weather will not be invoiced, or payments allowed, by the Department.
At the discretion of the Department, 24-hour advanced notice will be given to the Contractor for additional patrols for any or all portions of the contract area. Any patrols for less than the entire area will be pro-rated by the Bidder.
The Contractor must have a cell phone number, facsimile number, pager number and/or a telephone/message number with a contact person at the message number to respond to any request for additional patrols.
1.102 Out-Of-Scope
The following tasks are considered out-of-scope in Awards from this solicitation (unless otherwise stated as a requirement on the Location Specification Sheet(s) (LSS)):