REGION 10 EXPO AGREEMENT

On behalf of the MULTIREGION PURCHASING CO-OP forREGIONS 7, 8, 10, 11, 12, 13, 15, and 20

Terminology:Undersigned vendor refers to the Food Service and/or Child Nutrition Programs (CNP) distributor reserving presentation time and/or exhibition space and entering into the contract. Region 10 Education Service Center (ESC) on behalf of the Multi Region Purchasing Co-Op Members in Regions 7, 8, 10, 11,12,13,15, and 20 refers to the entity bearing the name, including, but not limited to, their Boards of Directors, Executive Directors, Associate Executive Directors, and Child Nutrition Purchasing Specialist/Child Nutrition Program specialist serving the school districts in the Multi Region Purchasing Co-Op area.

Statement of Agreement: The undersigned vendor of School Food Service/Child Nutrition Programs (CNP) wares, i.e., nutritional analysis, mobile equipment, vending/concessions, and foods with marketable appeal, enters into agreement with Region 10 Education Service Center for the purpose of guaranteeing a presentation time and/or an exhibition space at Exploring New Lunch Menu OptionsFood Service Expo. The Expo is scheduled for Wednesday, September 27, 2017 from 11:00 a.m. – 3:00 p.m.Fees are due with completed contract and Exhibit Form on or before Friday, September 8, 2017.

Statement of Liability: By signing this agreement, the undersigned vendor assumes full responsibility of all items brought to the expo for presentation and/or exhibition. Region 10 Education Service Centerassumes no responsibility for lost, stolen, or damaged merchandise or equipment available for presentation and/or exhibition as a result of this agreement, or for the operation of such equipment.

Statement of Neutrality: The undersigned vendor further understands that the function of the Expo is to market merchandise and needed wares to school districts interested in purchasing the same. Region 10 Education Service Centeris in no way responsible for the purchasing decisions of these school districts, nor does the ESC discriminate against any vendor merchandising wares marketable to clientele targeted in the Expo. Vendors are solicited to present and/or exhibit such marketable merchandise via invitation. SALE OF PRODUCTS DURING THE EXPO IS STRICTLY PROHIBITED.

Booth Fees: The fee foreach 8’ x 8’ space is $400 which includes electrical connections. The fee is payable to Region 10 Education Service Center. (See attached Payment Options Form)Exhibitors may display more than one manufacturer’s item per booth; however, eachspace will not exceed 8 feet. VENDORS MAY RESERVE AS MANY SPACES AS NEEDED FOR THEIR BOOTH.

  • A REFUNDABLE $100.00 deposit is required for exhibitors planning to prepare items in the kitchen.(See attached Kitchen Usage Request Form)
  • A NON-REFUNDABLE Kitchen Usage Fee is also required. The Kitchen Usage Fees are set by and payable to Waxahachie Civic Center. (See attached Kitchen Usage Request Form)
  • The City of Waxahachie requires any vendor who will distribute any food product to submit an Application for Temporary Food Establishment(See attached Applicationfor Temporary Food Establishment Form)and pay the permit fee.That application and fee should be submitted to Mary Delbuono at . Mary can also be reached at 469-309-4132 to take credit card payment over the phone.

Fee Return: Any fees received after all Exhibit Booths have been reserved will be returned to Exhibitor. Region 10 Education Service Center is not responsible for returned fees lost in mail. All Exhibitor booths are on a first come, first serve basis. No booths will be reserved until payment and completed paperwork has been received.

Exhibit Specifications: The undersigned vendor is responsible for all items necessary to prepare the exhibit, including, but not limited to, equipment, backdrops, extension cords and exhibit supports. The spaces measure 8’x 8’. It is necessary for vendors to request the number of exhibition spaces to be reserved and make these reservations by the FRIDAY, SEPTEMBER 8, 2017 deadline(Booth Request Form attached). Vendors may assemble exhibits on Tuesday, September 26, 2017, from 2:00 p.m. to 7:00 p.m.or Wednesday, September 27, 2017, from 8:00 a.m. to 10:30 a.m.

Please Note: Multi Region Co-op will cover tables with plastic table cloths and/or plastic table skirting ONLY if requested by the undersigned vendor.

Trash cans will NOT be provided to vendors at the booths. The trash cans provided by Waxahachie Civic Center are for use by visitors to the Expo.

Food Show Products:

We request that each exhibitor understand the following in regard to products shown:

  1. MRPC cannot simply add new items to any bid. Any new items you exhibit may not be allowed or available for purchase until SY2018-2019 due to procurement guidelines.
  2. MRPC members are still interested in products that are:
  3. Low Sodium
  4. Whole Grain Rich
  5. Smart Snack Compliant
  6. Low or Reduced Fat
  7. Processed Commodities are of special interest. MRPC will release a new Commodity bid for SY2018-2019 in late November 2017.

Cancellation/Termination of Agreement: Vendors who make a reservation for an exhibition space(s), but need to cancel, should contact Angela McCraryby September 8, 2017. Upon receipt of written intent to cancel/terminate this agreement, the same shall be done and a refund of exhibit fees will be given. Exhibit fees will be nonrefundable after September 8, 2017.

Region 10 Education Service Center reserves the right to cancel this agreement under the same terms as outlined in the previous paragraph. If for any reason, Region 10 Education Service needs to cancel the Expo, all fees will be refunded.

The Exhibit Formisan Excel spreadsheet (5 tabs) that includes:

Company Information, Electrical Information, Display Information, Booth Information, Broker Information

This is a separate form that needs to be completed and submitted via email as an Excel spreadsheet to Angela McCraryby Friday, September 8, 2017 at

Acceptance of Agreement: Having read this agreement and assuming responsibility for all, as necessary, the undersigned vendor accepts the invitation to present and/or exhibit marketable merchandise meeting specifications required for School Food Service/Child Nutrition Programs to school districts served by or hosted by the Region 10 Education Service Center.

Offered to:

______

Name of Exhibition Vendor Phone #

______

Address of Exhibition Vendor Fax #

______

Email Address

______

Signature of Authorized Representative, Exhibition Vendor Date

Offered by:Region 10 ESC for Multi Region Purchasing Co-Op Members

(ESC Regions 7, 8, 10, 11,12,13,15 and 20)

400 E. Spring Valley Road

Richardson, Texas 75081

972- 348-1066

Booth Request and Registration Form

Exhibitor Name: ______

Brokers Name: ______

COMPLETE AND SUBMIT THE FOLLOWING TO ANGELA MCCRARY BY THE FRIDAY, SEPTEMBER 8, 2017 DEADLINE

The following three items must be completed and received by Multi Region Purchasing Co-Op prior to spaces being assigned.

  1. SIGNED EXPO AGREEMENT
  2. COMPLETED EXHIBIT FORM (5 TAB EXCEL SPREADSHEET)
  3. ALL BOOTH FEES PAID IN FULL

BOOTH PLACEMENT: (new this year due to fire code and safety issues)

  1. MAIN HALL (maximum 150 spaces)
  2. Must meet all three (3) above requirements
  3. Must be in the first 150 booth reservations
  4. CRAPE MYRTLE ROOM – across from Main Hall with limited electrical (maximum 10 booths)
  5. Registrations, forms and/or payments received after first 150 confirmed and complete registrations have been received.

Exhibition Reservation Request (to be completed by vendor)

(Check one or all)

Plastic Table Covering Needed / I will donate sample bags to participants
Plastic Table Skirting Needed / I will donate a door prize

Note: Exhibitors may show more than one manufacturer’s items per booth space; however, total space per booth will not exceed 8 ft.

Type of Exhibit:

FOOD / COMPUTER/POS SOFTWARE
BEVERAGES / OTHER:

Payment Options:

Vendors Name: ______

Chooses the following method of payment for their booth fee

For the 2017 Exploring New Lunch Menu OptionsFood Service Expo.

Please mark the box beside the payment option you choose:

Check: Make payable to Region 10 ESC, Attn. Angela McCrary

$400 x ______(number of booths) = $______Total Booth Fee

Credit Card: Visa or MasterCard ONLY

Call Angela McCrary to pay by Credit Card 972-348-1066

$400 x ______(number of booths) = $______Total Booth Fee

Signature of VendorRepresentative completing this form:

______

COMPLETE AND RETURN TO ANGELA MCCRARY

BY FRIDAY, SEPTEMBER 8, 2017

E-mail:

Phone: 972-348-1066

Fax: 972-348-1067

Waxahachie Civic Center

Kitchen Usage Request Form

~ Return Form to Angela McCrary ~

Broker Name: ______

Company Name: ______

Contact Name: ______

Address: ______

Phone Number: ______

Items you will use in the Kitchen: (Please check)

Option 1:

Ice Machine Only ($25) ______Walk in Refrigerator Only ($25) ______

Water/Sink Only ($10) ______

Option 2:

Entire Kitchen Facility (shared) ($125) ______

Please be specific if bringing in additional equipment. Example: warming ovens

There is also $100.00 Refundable Kitchen deposit that is separate from your Kitchen Usage Payment. If your section in the kitchen is cleaned and there are no violations of your chosen options you will not be charged.

______

Signature Date

**Kitchen Usage Fees and Kitchen deposit will be collected at the Waxahachie Civic Center on the day of the Food Expo**

Questions about kitchen usage? Please contact:

Lori Malone or Celeste Lozano

Waxahachie Civic Center

469-309-4044 phone

Hotels & Motels

WAXAHACHIE
Best Western Gingerbread Inn
1701 Dallas Hwy
(972) 938-1600 / La Quinta
311 Stadium Dr
(972) 937-5525 / Executive Inn & Suites
803 S. IH35E
(972) 937-8223 / Hampton Inn & Suites
2010 Civic Center Ln
(972) 923-0666
Holiday Inn Express & Suites
984 Hwy 287 Bypass West
(972) 938-3300 / The Rogers Hotel
100 N. College St
(214) 429-0710 / Comfort Suites
131 RVG Blvd
(469) 517-1600 / Super 8
400 North I-35 E
(972) 938-9088
DESOTO / RED OAK
Clarion Hotel
1515 S. I-35 East Service Rd
(972) 224-9100 / Comfort Inn
404 S. I-35East Service Rd
(972) 617-7797

Directions

From Dallas:
I35E South, Exit 287 Bypass South. Stay on 287 Service Road. Turn right on Sam George Drive. Turn right on John Arden. Veer left to Civic Center.

From Waco:
I35E North, Exit 287 South. Turn right into Civic Center.

From Ennis:
Take 287 North, Exit I35E, and then take Exit for 287 South. Stay on 287 Service Road. Turn right on Sam George Drive. Turn right on John Arden. Veer left to Civic Center.

From Fort Worth:
Take 287 South. Take I35E exit, stay on 287 Service Road. Turn right on Sam George Drive. Turn right on John Arden. Veer left to Civic Center.

Map to the Waxahachie Civic Center

2000 Civic Center Lane

Waxahachie, TX 75165

469-309-4000

WAXAHACHIE CIVIC CENTER MAP

  1. MAIN HALL (max 150 spaces): The main hall encompasses room numbers 1-6 as indicated below. Room 6 is the staging area and will be utilized. MRPC has secured overhead lighting for this area this year to allow for better exhibit hall setup.
  2. CRAPE MYRTLE ROOM (max 10 booths): This room will be utilized this year as a secondary exhibit space for registrants who submit late and after the first 150 complete registrations have been received.

Overcrowding, safety issues, and fire codes are requiring MRPC to place a maximum on the number of booths in the Main Hall and Crape Myrtle Room. Booth placement will be on a first-come/first-serve basis with all required forms and payment submitted.

To ensure that exhibitors in the secondary room are visible, MRPC will route all participants to enter through the doors in the hallway shared between the Main Hall and Crape Myrtle Room, along with poster-sized information boards letting participants know that exhibitors are located in the two rooms.

400 E. Spring Valley Rd. Richardson, TX 75081-5101 972.348.1700 FAX 972.231.3642

Abrams Site - 904 Abrams Rd.