REGION 10 EDUCATION SERVICE CENTER

Texas Support for Homeless Education Program (TEXSHEP)

Subgrantee Program and Fiscal Performance Year-End Report - 2015-2018 Grant Cycle

Year One (2015-2016) Year-End Narrative Report

Part 1: Project Information

TEXSHEP subgrant recipients must provide the information for the items below.

LEA information

1. / Name of the LEA/ESC
2. / County/District Number

Person completing this assessment information

3. / Name of person completing this report
4. / Title of person completing this report
5. / Phone number for person completing this report
6. / Email address for person completing this report
7. / Date report sent to R10 and THEO

Part 2: Project Website Information

HB1559 amended Subchapter Z, Chapter 33 of the Education Code by adding Section 33.906 as follows:

Sec.33.906.WEBSITE INFORMATION CONCERNING LOCAL PROGRAMS AND SERVICES AVAILABLE TO ASSIST HOMELESS STUDENTS. (a) Except as provided by Subsection (e), each school that maintains an Internet website shall post on the website information regarding local programs and services, including charitable programs and services, available to assist homeless students.

(b)A school to which Subsection (a) applies shall make a good faith effort to compile information described by that subsection and shall post the information compiled in a format and style that is easily understandable by students or parents, as appropriate based on the grade levels the school offers.

(c)A representative of a local program or service available to assist homeless students may request to have information concerning the program or service posted on a school's website. A school may determine the information that is posted on the school's website and is not required to post information as requested by the representative.

(d)A school district is not liable for any harm to a student that results in connection with a local program or service referred to on the website of a district school as provided by this section.

(e)This section does not apply to a school within a school district that:

(1)has an enrollment of fewer than 3,000 students; and

(2)is primarily located in a county with a population of less than 50,000.

(f)This section expires September 1, 2025.

These provisions are incorporated into the TEXSHEP requirements for all subgrantees.

1. Provide the URLs for the district and campuses’ websites that show compliance with the provisions

of TEC 33.906:

Part 3: Data Reporting: End of Year One

All of the cells that do not require entry are locked. This is simply to prevent accidental and unintended changes. Everything can be easily unlocked, if needed. It is always possible to download additional blank copies of the workbook if needed.

Year 1 – Data Table:

The Year 1-Year EndReportis designed to build upon the information the project entered into their Year 1-Mid Year Reportdata table spreadsheets.

2015-2016 Year 1- Year End Review: Total District Enrollment: Enter the total district enrollment by grade level. This data should be valid as of the end of the 2015-16 school year. The total amount in the last cell of this column will calculate automatically.

2015-2016 Year 1- Year End Review: Total Homeless Enrolled: Enter the total number of homeless students enrolled by grade level. This data should be valid as ofthe end of the 2015-16 school year. The total amount in the last cell of this column will calculate automatically.

2015-2016 Year 1- Year End Review: Total Homeless Served: Enter the total number of homeless students served by grade level. This data should be valid as ofthe end of the 2015-16 school year. The total amount in the last cell of this column will calculate automatically.

2015-2016 Year 1- Year End Review: Total Non-Homeless, At-Risk Served: Enter the total number of non-homeless, at-risk students served by grade level. This data should be valid as ofthe end of the 2015-16 school year. The total amount in the last cell of this column will calculate automatically.

2015-2016 Year 1- Year End Review: Homeless Attendance Rates: Enter the attendance rates for homeless students by grade level. This data should be valid as ofthe end of the 2015-16 school year. The last cell in this column WILL NOT automatically calculate a total attendance rate for all homeless students. The total attendance rate for all homeless students has to be calculated separately in order to be accurate. If you have access to this figure, then enter it into the “total” cell. If you do not have access to it and have no way to calculate it, then leave it blank.

2015-2016 Year 1- Year End Review: District Attendance Rates (All Students): Enter the attendance rates for all students by grade level. This data should be valid as ofthe end of the 2015-16 school year. The last cell in this column WILL NOT automatically calculate a total attendance rate for all students. The total attendance rate for all students has to be calculated separately in order to be accurate. If you have access to this figure, then enter it into the total cell. If you do not have access to it and have no way to calculate it, then leave it blank.

Year 1 – Assessment Reporting Tables:

Year 1 Assessments: Grades 3-8: Complete the assessment table for STAAR subject tests as listed for: Column 2 - enter the % of all students who met standard in 2015-16 school year.

Year 1 Assessments: Grades 3-8: Complete the assessment table for STAAR subject tests as listed for: Column 3 – enter the % of homeless students who met standard in 2015-16 school year

Year 1 Assessments: Grades 9-12: Complete the assessment table for STAAR end of course subject tests as listed for: Column 2 – enter the% of all students who met standard in 2015-16 school year

Year 1 Assessments: Grades 9-12: Complete the assessment table for STAAR end of course subject tests as listed for: Column 3 – enter the % of homeless students who met standard in 2015-16 school year.

Year 1 – Total View:

This spreadsheet will automatically populate to allow the project and the reviewers a complete picture of the project’s data for year one. The project will use this information to respond to the questions regarding the data table enrollment and attendance narrative that follows.

Year 1 – Data Table Enrollment and Attendance Narrative:

Respond briefly to 1 through 5 below based on the figures supplied in THE DATA TABLE:

1.At year-end, what trends related to overall district student enrollment have occurred during the first year of the TEXSHEP project?

2.At year-end, what trends related to homeless student enrollment have occurred during the first year of the TEXSHEP project?

3.At year-end, what trends related to overall district student attendance rates have occurred during the first year of the TEXSHEP project?

4.At year-end, what trends related to homeless student attendance rates have occurred during the first year of the TEXSHEP project?

5.What interventions or strategies had the most positive effect on homeless students’ attendance?

Year 1 –Data Table Academic Achievement Narrative:

Respond briefly to 1 through 3below based on the figures supplied in THE DATA TABLE:

1.What grade levels and/or subjects show the most positive academic outcomes?

2.What grade levels and/or subjects show the greatest need for additional academic support?

3.What interventions for homeless students have been most helpful for ensuring academic success?

Part 4: Project Activities Implementation (Schedule #6D)

This section of the project report is one of the most critical, as the project will report the success of each activity as described in the application for the 2015-16 school year. In addition to program quality issues, this schedule also has fiscal implications, so it is important that questions be answered thoroughly and accurately for each proposed activity.

To prepare for this section, project staff must review documentary evidence that demonstrates each specific activity has been completed. If an activity has not been completed, or only partially completed, the project will explain why the activity was not fully completed.

Please cut and paste the activities and estimated numbers to be served from Schedule #6D of the most recent application or amended application for the 2015-16 school yearinto the following table and provide information for each column.

NOTE: Some activities may not have served students, e.g., Professional Development. If numbers of participants are available for such activities, use those numbers instead of student numbers. Otherwise, use the estimated number of students that benefited from the activity.

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REGION 10 EDUCATION SERVICE CENTER

Texas Support for Homeless Education Program (TEXSHEP)

Subgrantee Program and Fiscal Performance Year-End Report - 2015-2018 Grant Cycle

Year One (2015-2016) Year-End Narrative Report

SCHEDULE #6D:Project Activities 2015-16 School Year

Cut and paste the information for Activity Description and Estimated # of Homeless Students or Participants to be Served from Schedule #6D from the most recently approved application or amended application.

1.Activity Description Table

Activity Number / Activity Description / Estimated # of Homeless Studentsto be served
OR Participants in the activity / Number of Homeless Students Actually ServedOR Participantsin the activity / Has project accomplished itsactivity goal? / If a “no” or “partially” response is given for any activity/goal, please explain below. Describe any steps the project took to ensure activity success. Provide any information deemed important or insightful.
Yes / No / Partially
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2
3
4
5
6

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REGION 10 EDUCATION SERVICE CENTER

Texas Support for Homeless Education Program (TEXSHEP)

Subgrantee Program and Fiscal Performance Year-End Report - 2015-2018 Grant Cycle

Year One (2015-2016) Year-End Narrative Report

Year 1 – Schedule #6D,Project Activities Narrative:

Respond briefly to 1 through 3below based on the information in Schedule #6D Project Activities:

  1. Which activities were the most successful?
  1. What challenges did the project encounter in implementing its proposed activities?
  1. What steps did the project take to overcome these challenges?

Part 5: Collaboration/Coordination (Schedule #6E)

Year 1 – Coordination/Collaboration Narrative:

Respond briefly to 1 through 4 below regarding the collaborations as reported in Schedule #6E:

  1. Briefly describe any collaborations that did not occur as planned:
  1. Briefly describe any collaborative successes, innovative or model activities, and/or effective practices that emerged over the subgrant cycle:
  1. What were the greatest challenges in establishing and maintaining successful collaborations?
  1. Does staff regularly attend homeless coalition meetings or other community meetings of service providers?
  1. If yes, how are these collaborations helpful to your district, your work, and your families/students?
  1. If no, what are the barriers to your attendance?

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REGION 10 EDUCATION SERVICE CENTER

Texas Support for Homeless Education Program (TEXSHEP)

Subgrantee Program and Fiscal Performance Year-End Report - 2015-2018 Grant Cycle

Year One (2015-2016) Year-End Narrative Report

Part 6: Title I Services for Children and Youth in Homeless
Situations Year-End Report(Schedule #6F)

Year 1 – Title I Narrative:

Respond briefly to 1 through 3 below:

1.What overall benefits resulted for students in homeless situations based on the project’s collaboration with the Title I program?

2.What challenges, if any, did the TEXSHEP project experience in working with the Title I program?

3.If applicable, what solutions did the TEXSHEP projectimplement in order to address any challenges presented in working with the Title I program?

Part 7: Project Evaluation Year-End(Schedule #6G)

Year 1 – Project Evaluation Narrative:

Respond briefly to 1 through 3 below:

1.What did you learn from your project evaluation? (Include your lessons learned regarding the evaluation of activities, outcomes, collaborations, financial review, successes, weaknesses, timelines, and staff positions involved.)

2.What were the greatest challenges the project encountered as it implemented its project evaluation?

3.What, if anything, was changed about the project as a result of the project evaluation?

Part 8: Financial and Fiscal Year-End Report

Year 1 – Financial and Fiscal Narrative:

  1. Please attach a copy of the final expense report submitted to Region 10 for 2015-16.
  1. If the project expended less than 95% of its funds, please explain why it was unable to expend moreof its funds for 2015-16:

Part 9: Overall Project Success in 2015-2016

Year 1 – Overall Project Success:

Briefly summarize the project’s overall success in year one of the three-year grant cycle, including the progress the project made towardits desired outcomes. Please limit comments to no more than 2 pages:

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