Iranian and Kurdish Women’s Rights Organisation (IKWRO)

Admin and Finance Officer

JOB DESCRIPTION

Job Title: Finance and Administrative worker
Starting Salary: £25,752 per year
Hours: 35 hours per week
Annual Leave: 28 days per annum
Duration of Contract: 10 Months initially, renewable subject to funding
Responsible To: IKWRO’s Director of Operations

PURPOSE OF THE POST:

To enable the smooth and efficient running of IKWRO’s office by providing administrative support, having responsibility for administration, human resources, and bookkeeping services. The key aspects of this post are; administrative work andsupport, financial support, writing reports, and helping withhuman resource management.

MAIN DUTIES AND RESPONSIBILITIES

  1. To provide overall reception and administrative duties, including dealing with all incoming telephone calls, responding to basic enquiries and referring others to the appropriate person within IKWRO’s team of staffor appropriate organisation.
  1. To deal with incoming/outgoing mail and invoices.
  1. To provide support to Executive Director, Director of Operations, othermanagerial team and other staff, as needed.
  1. To oversee, control and manage office equipment, facilities, and furniture,ordering of stationery, control supplies, maintain existing supplies in an orderly manner and liaise with suppliers.
  1. To develop and update IKWRO’s mailing list, and assist with conferences.
  1. To attend Management Committee, staff and other meetings as necessary andtake minutes.
  1. To develop and be responsible for the maintenance of effective manual and computer based filling systems in the office.
  1. To maintain the records of staff attendance, leave and sickness including organising employee annual leave,timesheets, and vacation requests.
  1. To assist with human resources including the recruitment of new applicants and volunteers.
  1. To process IKWRO’s membership applications and volunteer database, maintain and regularly update list.
  1. To carry out filing and typing for the Executive Director, Director of Operations and other management staff, including reports, funding applications and other documents as required.
  1. To assist and take responsibility for providing administrative support for initiatives such as the AGM, conferences, training events and workshops organised by IKWRO.
  1. To be responsible for the payment to staff, volunteers, and beneficiaries in cooperation with Finance Officer and to liaise with pay roll provider when necessary , to maintain a good relationship with our service providers.
  1. To provide monitoring and evaluation of the services providing by IKWRO, including distributing surveys and recording data accordingly.

Other Responsibilities:

  1. To adhere to, and to comply with IKWRO’s Equal Opportunities and Confidentiality

policies.

  1. To attend regular supervision meetings with line manager.
  1. To take up training on matters relevant to your work in agreement with your Line

Manager.

General Responsibilities

  1. Contribute to organisational priorities.
  2. Be flexible within the broad remit of the post.
  3. Be responsible for managing your own workload.
  4. Abide by organisational policies and practices including Equal Opportunities and Confidentiality.

PERSON SPESIFICATION

Admin and Finance Officer

Essential / Desirable
Qualifications
1 / Fluency in English and Farsi both speaking and writing. / ⱱ
2 / Fluency in Kurdish (Sorani) / ⱱ
3 / Recognised accounting qualification (or part qualification) and evidence of personal development in employment / ⱱ
Knowledge
1 / Clear understanding of confidentiality in written material / ⱱ
2 / Dealing with regulatory bodies and statutory requirements / ⱱ
3 / Working knowledge of minimum one accounting package / ⱱ
4 / Excellent knowledge of Microsoft Word, especially Excel. / ⱱ
Experience
1 / Experience of minute taking at meetings and events. / ⱱ
2 / Experience of organising meetings and seminars. / ⱱ
3 / At least two years’ experience of administration and finance work. / ⱱ
4 / Experience of working in a charity accounts environment / ⱱ
5 / Experience of preparing financial reports for EU budgets. / ⱱ
6 / Experience of using Quick Book / ⱱ
7 / Experience of administration (either as volunteer or in a paid capacity) within a voluntary organisation in the UK / ⱱ
Skills & Abilities
1 / Excellent organisational skills / ⱱ
2 / A strong ability in account, payroll and petty cash systems. / ⱱ
3 / Ability to communicate with a wide range of people / ⱱ
4 / Ability to work independently and show initiative as well as being a strong team player / ⱱ
5 / Ability to work under pressure and to deadlines.
Other Requirements
1 / Willing to work occasional evenings and weekends as required / ⱱ
2 / Commitment to work within IKWRO’s equal opportunities and confidentiality policy. / ⱱ

1