FORMAL EMAILS

GREETING

Dear Mr/Ms/Mrs Smith,

*Dear Sir or Madam,

INTRODUCTION

Referring to previous correspondence/contacts/issues:

Thank you for your email/phone call...

Thank you for your prompt reply.

With reference to...

Furtherto... [a seguito di]

It was nice to meet you last Friday/to speak to you yesterday/to hear from you again.

ONLY IF YOU KNOW THE PERSON - When it’s been some time since you were in touch last:

I hope you are well.

I hope everything is fine with you.

Writing for the first time:

I am one of M° Bianchi's studentsat Milan's Conservatoire and I found your name ....

I study with M° Bianchi, who gave me your contact.

REASON WHY

I’m writing to you about the concert

to fix a date for the rehearsal

because I would like to enrol for the masterclass on May 22.

regarding the advertisement for a post as first violin in your orchestra.

I’m answering your email of March 2nd

about the audition.

Attaching documents:

I’m attaching my cv and ...

Please find attached my cv and ...

I’m sending you my cv as an attachment.

I’m sending you my cvas an attached file

Reminders:

I’m not sure you have received my email, so I’m sending it to you again. Could you please reply as soon as possible?

MAKING ARRANGEMENTS

Promising to do something soon:

I’ll prepare all the documents needed and I'll get back to you as soon as possible.

Saying no/giving bad news:

Sorry but...

Unfortunately,...

I’m afraid that...

Asking for action:

Could you please send me the application form?

Would it be possible for you to send me the application form?

Suggesting (meetings, solutions, etc.):

Can we have the audition next Monday the 2nd March at 2:00 p.m.?

We could have the interview next Monday the 2nd March at 2:00 p.m. at our office. Is that ok with you?

I suggest we meet next Monday the 2nd March at 2:00 p.m. at our office. Would that suit you?

When you expect a reply:

I hope to hear from you soon.

Thanks in advance for you kind reply/help/cooperation.

I’ll be waiting to hear from you soon.

I’m looking forward to your kind reply.

When you don’t foresee any more action on an issue and you just want to be kind:

Please let me know if you need any more information/details/help.

Please fell free to contact me again if you need any more information/details/help.

Please don’t hesitate to contact me again if you need any further information/details/help.

CLOSE

Thank you again for your help/cooperation/understanding/kindness.

Kind regards,

Best regards,

*Yours faithfully,