Ref: ITI/BGP/BD&M//IOT/RFP Date: 03-11-2017
Request For Proposal (RFP)
For Selection of Technology partners for
SMART PARKING SOLUTION
ITI Limited
Bangalore Plant
PART 1
INTRODUCTION
ITI Limited, a Public Sector Undertaking under the Department of Telecommunications, Ministry of Communications & IT, is a leading Telecom equipment manufacturer and solution provider in India. The major customers are BSNL, MTNL, Defence, Paramilitary forces and Railways.
· ITI seeks the partnership from Reputed Technology Providers for complete solution on SMART PARKING as per RFP of the customer.
· The Technology Partner shall be ready to support ITI for the said RFP of customers for bidding, Supply, Installation & Maintenance of SMART PARKING SOLUTION to be offered to customer.
· Support to be provided for minimum 5 years.
With this background, ITI invites business proposal from Technology providers of SMART PARKING who are fulfilling the following conditions to address the tender.
PART 2
SCOPE OF THE WORK
ITI plans to address SMART PARKING tender floated by Lucknow Smart City Ltd. (follow the link - https://smartnet.niua.org/sites/default/files/lucknow_rfp_parking.pdf for detailed RFP). Through this RFP ITI intends to partner with OEMs / System Integrators with experience of Installation of SMART PARKING solution with operation & Maintenance under PPP model for Design, Build, Finance, Operation & Transfer (DBFOT). The Bidder has to provide the complete product with Solution as per the terms & Conditions of Customer’s RFP on back to back basis. With this background, ITI invites proposal from OEMs / SI an Indian Registered Companies hereinafter referred to as “Bidder”, to address customer specific Tender for SMART PARKING. A separate MOU will be signed between the selected partner & ITI.
PART 3
CRITICAL INFORMATION
Submission of a proposal in response to this notice shall be deemed to have been done after careful study and examination of this document with full understanding of its terms, conditions and implications.
Sl. No. / Information / Details1. / RFP Ref. and Date / ITI/BGP/BD&M/IOT/RFP Dated 03-11-2017
2. / Last date for submission of RFP proposal / 13-11-2017
3. / Address at which proposal in
response to RFP is to be submitted / Deputy General Manager (MM)
Bangalore Plant,
ITI limited, Doorvaninagar
Bangalore - 560 016.
Phone No.: 080 - 28503662
4. / Opening of responses / 14-11-2017 10 am
PART 4
ELIGIBILITY CONDITIONS
1. The Bidder shall have the capability for the SMART PARKING technology as per the Customer’s RFP to enable ITI to Address the Bid for Supply, Installation and maintenance of SMART PARKING Solution
2. The Bidder shall have support centre in the North Zone preferably Lucknow. If not already having, should submit undertaking to open the facility within 1 month after entering into MOU.
3. The Bidder shall have a sound financial background with cumulative turnover of Rs.3 Cr for the last 3 years. Audited Balance sheet for 3 years to be enclosed.
4. The Bidder shall have sufficient manpower to carry out the activities as per RFP. Technical Manpower list with qualification to be enclosed.
5. The Bidder shall not be black listed by any Govt. Agency.
6. The bidder shall be an ISO 9000 & ISO 14000 or equivalent certified company and shall submit copies of valid certificates.
7. The bidder should have executed one such Smart Parking or similar Solution to any customer in India and proof for the same to be enclosed.
8. The bidder should have PAN, GST registrations in India for carrying out the scopes covered in the tender.
PART 5
GENERAL CONDITIONS
1. Bidders shall send their proposal in single sealed cover to the following address:
Deputy General Manager (MM)
Bangalore Plant,
ITI limited, Doorvaninagar
Bangalore - 560 016.
Phone No.: 080 - 28503662
E - Mail:
2. Period of Validity of offers: The offer shall remain valid for a period of at least 180 days from the due date of bid submission. Offers valid for a shorter period shall be rejected.
3. The last date for receiving the proposal 13-11-2017, 17.00 hrs.
4. In case the date of submission of bid is declared to be a holiday, the bid may be submitted on the next working day of ITI.
5. In case there are any clarifications on this notification, please contact Chief Manager – BD&M at .
6. Late offer: Any offer received after the prescribed timeline shall be rejected and shall be returned unopened to the vender.
7. Language of offers: The offers prepared by the vendor and all the correspondences and documents relating to the offers exchanged by the vendor, shall be in English language.
8. Award of Contract: After completing evaluation and selection of Technology Partner based on the offer and further negotiations, if any, ITI shall enter into a Memorandum of Understanding (MOU) with the vendor after which both parties viz., ITI and the vendor shall further pursue tender / order with customers.
9. Currency of Purchase Order: ITI will place Purchase Order on Bidder in INR. Any foreign exchange variation shall be borne by the Bidder.
10. Liquidated Damages/Penalty: LD/penalty incurred on account of short closure of order, delay in supply, technical evaluation, installation, Site acceptance test, system commissioning, product failure during warranty if any and deficiency in Warranty and Maintenance services (attributable to the bidder) shall be borne by the bidder.
11. Authorized Signatory: All certificates and documents received as part of the offer shall be signed by the Authorized Representative (signing is not mandatory for technical manuals or documentation). The power or authorization, or any other document consisting of adequate proof of the ability of the signatory to bind the vendor shall be submitted if demanded by ITI.
12. ITI reserves the right to suspend or cancel the RFP process at any stage, to accept, or reject any, or all offers at any stage of the process and / or to modify the process, or any part thereof, at any time without assigning any reason, without any obligation or liability whatsoever.
13. Cost of RFP: The vendor shall bear all costs associated with the preparation and submission of its RFP, including cost of presentation for the purposes of clarification of the offer, if so desired by ITI. ITI will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the RFP process.
14. The Vendor shall be ready to give clarifications on any part of the offer to ITI.
15. Amendment of RFP: At any time prior to the last date for receipt of offers, ITI, may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective vendor, modify the RFP document by an amendment. In order to provide prospective vendor reasonable time in which to take the amendment into account in preparing their offers, ITI may, at their discretion, extend the last date for the receipt of offers and/or make other changes in the requirements set out in the Invitation for RFP.
16. Changes in Tax Structure: Any increase in the taxes after signing the MoU shall be borne by the Bidder
17. Disclaimer: ITI and/or its officers, employees disclaim all liability from any loss or damage, whether foreseeable or not, suffered by any person acting on or refraining from acting because of any information including statements, information, forecasts, estimates or projections contained in this document or conduct ancillary to it whether or not the loss or damage arises in connection with any omission, negligence, default, lack of care or misrepresentation on the part of ITI and/or any of its officers, employees.
PART 6
BID DOCUMENTS
1. The Bid documents will be available online through ITI portal www.itiltd-india.com and https://eprocure.gov.in/cppp/ and the Customer’ RFP at the given link.
2. The offers shall be submitted in a single cover (clearly marked as ‘RFP for Selection of Partner for SMART PARKING PROJECT” which shall contain the following two sealed covers inside.
3. The first cover (clearly marked as Technical BID) shall contain the following documents: -
a) Compliance to this RFP for SMART PARKING
b) Clause-by-clause compliance to of this RFP of Annexure-I.
c) Supporting Documents for Technical Bid as per RFP of the customer and
d) Pre-Contract Integrity Pact duly signed as per format given in Annexure IV.
4. The second cover (clearly marked as Commercial Bid) shall contain:
a) Compliance for Commercial Bid as per Annexure II
b) Price Bid Format as per Annexure III
PART 7
EVALUATION PROCESS
1. Bidder shall submit their proposals which includes both technical and commercial Bid.
2. ITI will constitute an Evaluation Committee to evaluate the responses of the applicants.
3. The Evaluation Committee constituted by ITI shall evaluate the responses to the RFP and all supporting documents & documentary evidence. The committee may seek additional documents as it deems necessary.
4. The responses shall be evaluated to validate competence of the applicant according to the supporting documents specified in this document.
5. The decision of the Evaluation Committee in the evaluation of responses to the RFP shall be final. No correspondence will be entertained outside the evaluation process of the Committee.
6. The Evaluation Committee reserves the right to reject the proposal.
Presentation with Approach & Methodology
1. Shortlisted Bidder for Technical Evaluation shall give a presentation if required for complete solution. The solution must be;
i) As per the RFP terms of customer.
2. The presentation should provide a representative solution to integrate various aspects of the project as per the scope.
3. Presentation shall be given in English.
PART 8
QUERIES
1. All queries may be sent to the following Officer of ITI by post, or e-mail
on or before 13-11-2017.
Deputy General Manager (MM)
Bangalore Plant,
ITI limited, Doorvaninagar
Bangalore - 560 016.
Phone No.: 080 - 28503662
E - Mail: ,
2. All enquiries / clarifications from the Applicants, related to this RFP, must be directed in writing exclusively to the contact person. Enquiries received after the due date shall not be entertained.
3. The preferred mode of delivering questions is through e-mail. The queries by the applicants shall be raised in the following format.
Sl. NO. / Page No. / Clause of The RFP / Clarification needed4 The corrigendum (if any) shall be posted on at www.itiltd-india.com.
5 In order to provide prospective applicants reasonable time for taking the corrigendum into account, ITI may, at its discretion, extend the last date for the receipt of RFP proposals which shall be notified through ITI portal www.itiltd-india.com and https://eprocure.gov.in/cppp/
Annexure – I
Documents in support of meeting the eligibility conditions
(Please fill details and enclose supporting documents wherever required & applicable.)
Sl. No. / Description / Remarks / Page No.1 / Name of the Company
2 / Contact Details ( Name, Designation, Landline / Mobile No. , Email id , FAX No. , website etc. )
3 / Organization Profile
4 / Certificate of Incorporation / Registration details
5 / Articles & Memorandum of Association with CIN No.
6 / Area of Business for which firm is registered
7 / Audited Annual Report / Accounts of P&L statements for the financial years (2013-14, 2014-15 & 2015-16)
8 / Annual turnover for the Financial years as per audited Accounts (2013-14, 2014-15 & 2015-16)
9 / Net worth as per Audited Accounts for the Financial Year (2015-16)
10 / GST Registration certificate
11 / Copy of PAN certificate
12 / Copy of IT returns filed during the past three years
13 / Solvency Certificate issued by any scheduled bank during the last 6 months
14 / If the company is SI or Technology Partner. Letter from OEM in favour of the signatory.
15 / Previous experience of handling similar projects / works
(a) / Details of POs Executed (Sample PO copies to be enclosed)
(b) / Copy of Performance / Completion Certificates issued by Customer, if any
16 / Previous Experience with ITI Limited, if any
17 / Acceptance for all terms and conditions of customer RFP on Back to Back basis.
18 / Acceptance to partner with ITI on exclusive basis to address the tender of the said RFP during the contract period with ITI for back-to-back business model
19 / Willingness to execute MOU as per mutually agreed terms & conditions.
20 / Willingness for life-time product support with AMC if required by customer . i.e. Repair, Replacement and Spares as per customer requirement.
21 / Willingness to incorporate necessary up-gradations/modifications in hardware / software by OEM either on its own for improvements or in accordance to the customer requirements, as per tender terms.
22 / Acceptance to work out the price at the competitive rate jointly with ITI to address tender.
23 / Acceptance to get Third party certification of the product as per customer requirement at your own cost
24 / Man Power Details
(a) / Technical
(b) / Non-Technical
25 / Not Black listed certificate (undertaking).
26 / ISO certificate if Any.
27 / Details of support centre in Northern Zone (preferably Lucknow )
28 / Any legal cases pending against the company? If any, details to be furnished.
29 / In case ITI desires, willingness for transfer of Technology (TOT) on mutually agreed terms for manufacturing the devices at ITI production plants
Annexure – II
Commercial Requirements
Sl. No. / Description / Remarks / Page No.1 / Name of the Organization (Company / Partnership firm /Proprietorship concern, etc.)
2 / Bidder shall agree for payment of EMD on back to back basis as per RFP terms of customer
3 / Bidder shall agree to bear all the cost of Project implementation and Operation. The payment of concession fees and all the applicable taxes, duties, any other charges on back to back basis as per RFP terms of customer
4 / Any Liquidated Damages (LD) or any other penalties imposed by the Customers on account of delay or deficiency of service or any other reason attributable to the bidder.
5 / Bidder shall give training to concerned ITI officials & Customers both at the place designated by customer.
6 / Bidder shall agree to modify / update software according to the customer requirement free of cost during the contract period.
7 / Bidder shall agree to handle and bear the cost in case of any legal consequences due to IP/license of hardware / software installed for the services mentioned in the RFP.
8 / Bidder shall agree to obtain relevant Statutory licenses for operational activities, wherever applicable.
9 / Bidder shall agree that the projects initiated during the contract period, will be completed in all respects, contract obligation with the customer, even if the partnership with ITI is over. Similarly legal formalities / legal cases if any will be supported by the bidder till the end of settlement of all issues.
Annexure – III