Ref: F9/Budget/2018-19/2017/ 150 Dated: 03.11.2017

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Ref: F9/Budget/2018-19/2017/ 150 Dated: 03.11.2017

From

The Registrar

University of Madras

Cheapuk, Chennai-5

To

1.  All the Heads of Departments of the University

2.  The Director, ICOM, USAB, Physical Education [Chetpet Union]

3.  The Director, Chepauk, Marina, Guindy & Taramani Campus

4.  The Librarian i/c, Deputy Librarian, Chepauk, Marina, Guindy & Taramani

Sir/Madam,

SUB: Preparation of Financial Estimate 2018-19 – Proposal called for – Reg

*****

I am to inform you that the preliminary work for the preparation of the Financial Estimate for the year 2018-19 has been commenced. The Heads of the Departments are requested to forward their Budget proposal duly substantiating their demands with details, with due importance that the University administration has to take appropriate measures to minimize the expenditure within the available resources.

I request that the enclosed format may be duly filled in and returned to this Office on or before 09.11.2017 with specific proposals and urgent needs not covered in this format may also be kindly highlighted prominently along with enclosures so that such cases may also be considered.

It is also to be noted that as per the Financial and Account Rules 2001, the additional funds required over and above the Budget may be brought under Revised Estimate with a ceiling not exceeding 10% of budget estimate with the approval of the competent authority. Hence, it is requested to submit the detailed proposal requiring funds for Budget 2018-19 by contemplating the ceiling on revised estimate.

As the preparation of Budget Estimate is a time bound work, no further extension of time will be granted. If the required particulars are not received within the stipulated period, provisions will be made taking into consideration the actual expenditure incurred during the year 2016-17.

Yours faithfully,

Sd/………..

REGISTRAR

Copy to:

The Asst. Registrar, Central Office – Chepauk, Marina, Guindy & Taramani campuses

UNIVERSITY OF MADRAS

PROPOSAL FOR PREPARATION OF FINANCIAL ESTIMATE 2018-19

Name of the Department: ______

I. TEACHING STAFF PROFESSOR ASSOCIATE ASSISTANT

PROFESSOR PROFESSOR

Sanctioned Strength:

Existing Strength :

II. NON-TEACHING STAFF: S.O A.SO. ASST. ATTENDER/PEON

T.O A.T.O

III. NUMBER OF STUDENTS : I year II year III year

i) M.A./M.SC./M.Com./MCA

M.B.A etc., :

ii) Self-supportive courses :

iii) M.Phil. :

iv) Ph.D. :

v) Diploma/certificate courses :

IV. DETAILS OF EQUIPMENT/COMPUTERS/XEROX MACHINE/PRINTERS

AVAILABLE IN THE DEPARTMENT;

PARTICULARS Working Obsolete Date of Purchase AMC period

a) Personal Computers

b) Printers

c) Xerox Machine

d) A.C. Units

e) Sophisticated/Major

Equipment :

V. Funds required for the purchase of :

Apparatus/Chemicals 2018-19

VI. Whether the Department proposes to :

conduct any National Seminar/

International Seminar during 2018-19

If ‘Yes’ the approximate amount that : `

may be needed from the University funds

VII. Any other item for which Budget allocation is required:

VIII. REMITTANCE OF FEES OTHER THAN EXAMINATION FEES IN DETAIL

(Vide annexure)

SIGNATURE OF THE HEAD OF THE DEPARTMENT

ANNEXURE-I

COURSES: MA / MSC / MCOM / MBA / MCA

I,II,III YEAR

S.No. / Nature of Fees / No. of Students / Amount Collected
1.  / Tuition fee
2.  / Registration Fee
3.  / Library fee
4.  / Sports fee
5.  / Cultural and youth festival fee
6.  / Infrastructural facilities fee
7.  / Laboratory fee
8.  / Special Laboratory Chemical fee [Wherever applicable]
9.  / Special Computer Laboratory fee (Wherever applicable]
10. / Caution Deposit
11. / Internet Fee
12. / Register as Matriculate
13. / Recognition Fee

SIGNATURE OF THE HEAD OF THE DEPARTMENT

Names of the Students together with the fee details and Demand Draft No.& Date and date of remittance to the University should be furnished

p.s. Please furnish the details for Self-Supportive Courses and Regular courses separately

HEAD OF THE DEPARTMENT

ANNEXURE-II

COURSES: MPHIL

S.No. / Nature of Fees / No. of Students / Amount Collected
1.  / Tuition fee
2.  / Registration Fee
3.  / Library fee
4.  / Sports fee
5.  / Cultural and youth festival fee
6.  / Infrastructural facilities fee
7.  / Laboratory fee
8.  / Special Laboratory Chemical fee [Wherever applicable]
9.  / Special Computer Laboratory fee (Wherever applicable]
10. / Caution Deposit
11. / Internet Fee
12. / Register as Matriculate
13. / Recognition Fee

SIGNATURE OF THE HEAD OF THE DEPARTMENT

Names of the Students together with the fee details and Demand Draft No.& Date and date of remittance to the University should be furnished

HEAD OF THE DEPARTMENT

ANNEXURE-III

COURSES: Ph.D

S.No. / Nature of Fees / No. of Students / Amount Collected
1.  / Tuition fee
2.  / Registration Fee
3.  / Library fee
4.  / Sports fee
5.  / Cultural and youth festival fee
6.  / Infrastructural facilities fee
7.  / Laboratory fee
8.  / Special Laboratory Chemical fee [Wherever applicable]
9.  / Special Computer Laboratory fee (Wherever applicable]
10. / Caution Deposit
11. / Internet Fee
12. / Register as Matriculate
13. / Recognition Fee

SIGNATURE OF THE HEAD OF THE DEPARTMENT

Names of the Students together with the fee details and Demand Draft No. & Date and date of remittance to the University should be furnished

HEAD OF THE DEPARTMENT

UNIVERSITY OF MADRAS

DEPARTMENT OF :______

REQUIREMENTS – NON-RECURRING EXPENDITURE

ITEMS / AVAILABLE IN Nos.
AS ON DATE / REQUIREMENT IN No. / MENTION THE PURPOSE FOR THE ADDITIONAL REQUIREMENT **
2017-18 / 2018-19

** - Details of New proposals which require sizeable fund allocation/ proposals if any for purchase of Non-recurring items under any other Account/Schemes may also be taken into account to arrive at the requirement.

SIGNATURE OF THE HEAD OF THE DEPARTMENT

UNIVERSITY OF MADRAS

DEPARTMENT OF:______

Department Particulars / Budget code / Budget Head / Actual
Exp.
2014-15 / Actual
Exp.
2015-16 / Actual
Exp.
2016-17 / Budget
Estimate
2017-18 / Amount received as advance / Amount spent out of advance received as on 30.9.2017 / Actual Exp.
Apr-Sep.
2017 / Exp. to be
Incurred
Oct 2017 -Mar
2018 / Total
Apr-Sep
+Oct-Mar
2017-18 [RE] / Budget Requirement 2018-19
Courses offered / No. of Students / Rs. in Thousands
I Yr. / II Yr. / Recurring Expenditure
MA/MSc / Stationery & Postage
M.Phil / Maintenance of Computer
Ph.D / Contingency
Diploma / Maintenance of Equipment
Any other PG courses to be introduced in 2018-19 & Students Strength / Course / Strength / Field Work
Consumables & Lab Accessories
Live Specimen & Animal Feed
Placement Activity
Extension Activity
Special Lectures
University Research Fellow
Books & Periodicals
Self Supportive Courses
Guest Lect. / Non-Core Manpower
Income from Fees
2017-18 / Amount
Rs. / Infrastructure Development
Any other Heads required
I Yr / II Yr / 1.
MA/MSc / 2.
Mphil / 3.
Ph.D / 4.
Dip.Course / 5.
TOTAL / TOTAL

SIGNATURE OF THE HEAD OF THE DEPARTMENT

Note: For BE 2018-19, policy note has to be taken into account of new course /programme must be supported with relevant sanction no. /order

Copy of orders obtained in RE 2017-18 must be enclosed