MINUTES OF A MEETING OF THE PERSONNEL COMMITTEE

HELD ON TUESDAY 15NOVEMBER 2016

AT THE OFFICES OF BIGGLESWADE TOWN COUNCIL

THE OLD COURT HOUSE, SAFFRON ROAD, BIGGLESWADE

PRESENT

Cllr M Foster (Chair for meeting)

Cllr F Foster

Cllr M North

Cllr Mrs H Ramsay

Cllr Mrs M Russell

Mr R McGregor – Town Clerk, Biggleswade Town Council (Items 1-8)

Mr P Cooper, LCS Ltd-Advisor.

16/1100 / CHAIRMAN
In the absence of the Committee Chairman, Cllr I Bond, the Vice Chairman
Cllr M Foster took the Chair for the meeting.
16/1101 / 1.0 / APOLOGIES
Cllr I Bond was delayed. He joined the meeting for Item 5
16/1102
1102.1
1102.2 / 2.0
(a)
(b) / DECLARATION OF INTERESTS
To receive Statutory Declarations of Interests from Members in relation to:
Disclosable Pecuniary interests in any agenda item - None
Pecuniary interests in any agenda item - None
16/1103 / 3.0 / PUBLIC OPEN SESSION
There were no questions from Members of the Public.
16/1104
1104.1 / 4.0
a. / MINUTES OF MEETINGS
Members received and approved the Minutes of the Personnel Meeting held on 16th August 2016.
16/1105
1105.1 / 5.0
a. / MATTERS ARISING
From the Minutes from the Personnel meeting held on 16th August 2016.
Item 6b, Orchard Community Building:
Cllr Mrs H Ramsay asked if there had been any progress with the transfer of the building to the Council. The Town Clerk reported that he had a
meeting with Central Bedfordshire Council later in the day, concerning negotiation of the commuted sum under the S106 agreement. He expressed concern that the builders were currently using the building and it was becoming very dirty.
16/1106
1106.1 / ITEMS FOR CONSIDERATION
There were no items for consideration.
16/1107
1107.1 / 7.0
a. / ITEMS FOR INFORMATION
Staff Training Log-2016
The Training Log was received and NOTED.
1107.2 / b. / Staff Appraisals
The Town Clerk reported these were ongoing and would be completed within 2 weeks. He agreed to bring any resulting recommendations to the next meeting.
16/1108 / 8.0 / PUBLIC OPEN SESSION
There were no questions from Members of the Public.
16/1109 / 9.0 / EXEMPT ITEMS
The following resolution will be moved that is advisable in the public interest that the public and press are excluded whilst the following exempt item issue is discussed.
Pursuant to section 1(2) of the public bodies (Admission to Meetings) Act 1960 CommitteeRESOLVED to exclude the public and press by reason of the confidential nature of the business about to be transacted.
The Town Clerk left the meeting at this stage.
1109.1 / 9.1 / INDEPENDENT STAFF REVIEW
Members considered a Report presented by Mr P Cooper.
RECOMMENDED that the following actions detailed on the Action list be approved:
  1. The revised staffing structure.
  2. The title of Town Clerk be retained.
  3. A revised job description/person specification and conditions of service be agreed for the Town Clerk.

9.2 / It wasRESOLVED that the actions set out on the Action List relating to job
Descriptions/person specifications, conditions of service and future reviews
be taken, subject to Council ratifying the recommendations above.
It wasRESOLVED that the model contract of employment, new pension rules and remaining jobdescriptions/person specifications be considered at the next meeting.
Date of next meeting: Thursday 15 December 2016 at 10.00am

Minutes/Personnel Meeting – 15112016………… Approved