Office of the Chief Information Officer
Corporate Services & Projects: Project Management Office
/ Government of Newfoundland and Labrador
Office of the Chief Information Officer
Corporate Services & Projects: Project Management Office
Recommendation on How to Proceed
Purpose: This document is intended to provide the OCIO with a recommendation on how to proceed with a project. Project teams are asked to complete an environmental scan of existing solutions that may meet client requirements. This form captures a summary of that scan and provides a recommendation to the OCIO on how the project should proceed.
Project Name
Project Number / < DTC Number >
Date Created / Click here to enter a date.
Project Sponsor
Project Manager
(name) (email) (phone number)
Project Description / < Provide a short description of the project. >
Important Notes for Completing this Document
Each section of the form must be completed in full. If a particular section is not applicable to this project, then you must write Not Applicable and provide a reason.
Important Note: No sections are to be deleted from this document.
Text contained within < > provides information on how to complete that section and can be deleted once the section has been completed.
This template is owned and maintained by the Project Management Office (PMO) of the Office of the Chief Information Officer (OCIO). Direct questions about this template to
Environmental Scans
Note: Complete environmental scans for existing solutions and complete each corresponding section below:
Jurisdictional Scan
Software in Another Jurisdiction /Software is available in another jurisdiction to satisfy high level Business Requirements.
Yes No
Jurisdiction(Example: another provincial government) / Finding
(COTS or Custom Build) / Age of Technology (Current date minus Release date) / Additional Comments (where applicable)
<Jurisdiction1> / <Finding1> / <Age1> / <Additionalcomments1>
Commercial off the Shelf (COTS)
Software in the Marketplace
/Software is available in the marketplace to satisfy high-level Business Requirements?
Yes No
Vendor / Indicate the order of magnitude Cost ($) (Example: 10,000 or 100,000 et cetera) / High-level Functionality Satisfied<Vendor1> / <Cost1> / <Functionalitysatisfied1>
Software as a Service (SaaS) < Only complete if no COTS solution could be identified. >
SaaS Solution /
SaaS solution is available to satisfy high-level Business Requirements?
Yes No
Vendor / Indicate the order of magnitude Cost ($) (Example: 10,000 or 100,000 et cetera) / High-level Functionality Satisfied<vendor1> / <Cost1> / <Functionalitysatisfied1>
Custom Build < Only complete if no COTS and SaaS solutions could be identified. >
A Custom Build Alternative
/A Custom Build is the only alternative to satisfy high-level business requirements?
Yes No
Justification
/ <Provide justification for why a custom build is chosen >Additional Comments
Prepared By
Project Manager
(Print name) (signature) (date)
Approval
Delivery Manager
(Print name) (signature) (date)
Comments
< For internal OCIO use only. >
Recommendation on how to proceed / Page 3 of 3
Template Version 2.7, 2011-02-15 / High Sensitivity