Received Income Tax Summary Report for Month Ending 07-31-2015

WAPAKONETA CITY COUNCIL AUGUST 3, 2015

President Steve Henderson called the meeting to order at 7:30pm on August 3, 2015 at 701 Parlette Court with the following members present: Jim Neumeier, Bonnie Wurst, Chad Doll, Randy Fisher and Rachel Barber. Also present were Mayor Rodney Metz, Service Director Bill Rains and Law Director Dennis Faller.There were 3 visitors present. Daniel E. Lee and Dan Graf were absent.

Received Income Tax Summary Report for Month Ending 07-31-2015.

Motion by Fisher, second by Wurstto approve the minutes of the July 20, 2015 Council Meeting as submitted. Vote – 5 yeas, 0 nays.

Parks & RiversCommittee – a meeting was held on 07-30-2015 and the following was discussed:

Neumeier informed the committee that he had stopped by the Board of Elections that morning to verify that all was in line for the replacement levy for the November election and found out that the paperwork had yet to be submitted. Concerned, he called the city offices and left a message for SD Rains that it would be a good idea to get the paperwork submitted. SD Rains then informed the committee that he did file the papers that afternoon but found out in doing so that there were problems related to timing issues of when the county auditor’s letter was dated and when the resolution submitting the replacement levy to the board of elections was passed by council. Neumeier agreed to meet SD Rains the following morning at the Board of Elections so that all issues related to this replacement levy could be worked out to the satisfaction of the Board of Elections.

The discussion then moved on to the offer by Dominion East Ohio to do a project in Wapakoneta this fall for the benefit of the citizens of this city. Hayzlett and Neumeier had met earlier with a representative of DEO and discussed possible projects. Hayzlett presented two projects to the committee seeking their input and approval. These projects are two prefabricated shelters for the dog park and the beginning of the development of a butterfly park area in the southwest corner of the old Centennial school property. The committee gave their approval for these projects and Hayzlett was instructed to follow up with the DEO representative.

The discussion then turned back to the November election. Barber has begun work on a pamphlet outlining the need for the levy and she sought input from the committee for facts to include in the pamphlet. Hayzlett agreed to again be the treasure for the campaign committee and Neumeier volunteered to pick up the required paperwork at the Board of Elections the next morning. Strategy on how campaigns were run in the past and how we might proceed with this campaign were discussed in detail.

Other points of discussion that came up during the meeting were water park issues centered on a faulty pump needing replaced at a cost of $6000.00 and a continuing leak in the activity pool that has yet to be found. The contractors of the pool have been hired to see if they can find the leak. A damaged slide at BOP that needs replaced at a cost of $1000.00 and the concern of the Optimists over who is responsible for its replacement was vetted. The BOP sign for that park was also discussed. It was reported to the committee that the sign work should start soon. Hayzlett reported he has not had an expense report for months and that he had very little idea where the parks are in relation to the budget. It was noted that the rec board has not met for months due to the lack of a quorum. The committee expressed the opinion that this board needs to meet, needs to be involved in the upcoming election and that Hayzlett needs to be getting expense reports on a timely basis.

Mr. Fisher asked where the expense reports are generated. Mr. Neumeier replied that the reports used to be supplied at the monthly rec board meetings. Mr. Fisher asked what actions need to be taken to ensure that the rec board conducts regular meetings. Mr. Neumeier replied that the rec board has not met recently due to lack of a quorum.

Finance Committee – a meeting was held on 07-27-2015 and the following was discussed:

1. A City RLF draft document was presented by Myers – The following revisions were discussed and accepted by the Committee: page 1 –a Council member will not be part of the Review Committee, the Review Committee should make a recommendation to Council within 30 days after receipt of completed application, OTHER LOAN REQUIREMENTS section needs reworded, page 2- strike first sentence in POTENTIAL LOAN AMOUNTS, section, page 3 – last paragraph of LOAN APPLICATION PROCEDURE section “by the Review Committee”, and LOAN APPLICATION REQUIREMENTS add “loans in the National Historical District will be expected to follow the Façade Improvement Review Committee Guidelines”. Myers gave the committee several handouts about ways to fund local RLFs. Myers will revise this document and send it to Council.
2. Rains reported that the Gibb St. project is now estimated to cost about $750,000 with at least $500,000 reimbursed to the city by the State from the CDGB/RLF fund.
3. Committee members discussed the proposal to fund the word WAPAKONETA on the Bellefontaine St. bridge over I-75. Wurst and Neumeier expressed disapproval for this expenditure and questioned where this money is available in the budget. Auditor Walter reported that there is only about $50,000 in the General Fund contingency line, a possible source of funding. Neumeier made a motion, seconded by Wurst, that Finance Committee has determined that funds are not available for this project and does not recommend that Ordinance 2015-27 be approved by Council. Motion passed with 2 yes, 1 abstention vote.

Utilities Committee – a meeting was held on 07-29-2015 and the following was discussed:

The meeting opened with a discussion about our current dumpster rate for commercial users. Katrina Cecil gave the committee an overview of rates and stated that our rates were very competitive with most other companies when flexibility of dumping, lack of contracts and ability to dump smaller loads for a lesser charge are considered.

Mr. Rains shared with the committee research conducted about other municipalities that concluded that most in our area contract with outside vendors.

We then centered on our discussion on what is and is not acceptable to go into our dumpsters. Our current policy states that we do not accept construction debris however exceptions are being made which needs to be corrected either by rejecting them from all or accepting them.

The committee agreed that we should hear more from public works and another meeting will be scheduled.

Mr. Rains then gave the committee an update about a new homeowner just outside the city limits that wants to use municipal utilities. The committee sighted a precedent from previous committees stating that the property would have to be annexed.

Mr. Rains then brought up a similar request from a trailer park and the committee’s response was the same.

Next Mr. Rains gave a report about some storm drainage issues on Primrose and it was suggested that the committee take a field trip before any decisions are recommended to council.

Ms. Barber asked how the City is marketing dumpster service. Mr. Fisher answered that marketing is not currently a priority due to the limited amount of dumpsters available. Mr. Neumeier asked how much business is being lost to other haulers. Mr. Fisher replied that he did not know.

Communications –

Clerk McDonald acknowledged receipt of a certified transcript from the Board of Auglaize County Commissioners containing the petition, map, and all papers on file relating to the proceedings of the annexation of 14.663 acres, more or less, to the City of Wapakoneta, petitioned by H & B Partnership. Clerk McDonald also advised that a resolution and the record received from the Board of Auglaize County Commissioners will be before Council on October 5th, 2015.

Mr. Neumeier asked if a public hearing would be held regarding the annexation. Mr. Faller explained the annexation process for Council, and that a public hearing by the City is not statutorily required.

Clerk McDonald requested that councilmembers or administration needing a paper copy of the codified update please see her after the meeting.

Guest Petitions –

Mr. Fred Zwiebel of 14941 Fox Ranch Road, Wapakoneta, explained to Council that he is building a home for a client off of 25A, south of Short Road, and would like to know why the catch basins in that area are not hooked up. Mr. Zwiebel also asked why the sanitary tap located on said property cannot be tapped into, and who makes this decision. Mr. Fisher replied that if an out-of-town resident would like City utilities, they must first annex their property into the City of Wapakoneta. Mr. Neumeier asked Mr. Zwiebel if the property owner is opposed to being annexed into the City. Mr. Zwiebel responded that he did not know. Mr. Zwiebel requested that Council and Administration reply to him this week about whether he may utilize the sanitary tap on the property, or create a septic system, so that he may proceed with the project. Council requested that Mr. Zwiebel first ask the property owner to annex into the City.

New Business –

President Henderson advised that Council will hold two Special Meetings for the purpose of addressing Resolution 2015-29. Said Special Meetings will be held at City Hall on August 4, 2015, at 8:30pm and at 8:35pm.

President Henderson asked Clerk to read Res 2015-22 for the third time re: A RESOLUTION DECLARING THE NECESSITY OF CONSTRUCTING AND/OR REPAIRING CERTAIN SIDEWALKS IN THE CITY OF WAPAKONETA, COUNTY OF AUGLAIZE, STATE OF OHIO, REQUIRING THAT ABUTTING PROPERTY OWNERS CONSTRUCT AND/OR REPAIR THE SAME.

Motion by Fisher, second by Doll to adopt Res 2015-22. Vote – 5 yeas, 0 nays. Motion passed.

President Henderson asked Clerk to read Ord 2015-25 for the second time re: AN ORDINANCE ESTABLISHING PRELIMINARY LEGISLATION FOR THE CONSENT OF THE CITY OF WAPAKONETA TO THE OHIO DIRECTOR OF TRANSPORTATION TO PATCH DAMAGED AREAS OF INTERSTATE 75 WITHIN THE CITY OF WAPAKONETA, AUGLAIZE COUNTY, OHIO AND DECLARING AN EMERGENCY.

President Henderson asked Clerk to read Ord 2015-26 for the second time re: AN ORDINANCE AMENDING CHAPTER 248 “RESCUE SQUAD SERVICE” OF THE CODIFIED ORDINANCES OF WAPAKONETA, OHIO.

President Henderson asked Clerk to read Ord 2015-27 for the second time re: AN ORDINANCE RESCINDING ORDINANCE 2014-31 DUE TO THE ADDITION OF CITY FUNDED WORK AND CREATING AN ORDINANCE TO INCLUDE LANGUAGE OF THE WORDS CITY OF WAPAKONETA TO OVERPASS.

Motion by Neumeier, second by Wurst to table Ord 2015-27 due to lack of funds for the project.

Mr. Fisher expressed that Council should not table the Ordinance with Mr. Lee and Mr. Graf absent, and that the time until the third reading ought to be permitted in order to research other options for the project.

Vote – 2 yeas, 3 nays (Doll, Barber, Fisher.) Motion to table did not pass.

President Henderson asked Clerk to read Ord 2015-28 for the first time re: AN ORDINANCE ENACTING SECTIONS 1046.62 TO 1046.76, INCLUSIVE, IN CHAPTER 1046 OF THE CODIFIED ORDINANCES OF THE CITY OF WAPAKONETA ESTABLISHING SCHEDULE DSR: DELIVERY SERVICE RATE FOR LARGE LOAD CUSTOMERS.

Mr. Neumeier asked who wrote the ordinance. Mr. Faller replied that he and Mr. Courtney wrote it.

President Henderson asked Clerk to read Res 2015-29 for the first time re: A RESOLUTION SUBMITTING A REPLACEMENT TAX LEVY TO THE BOARD OF ELECTIONS FOR THE REPLACEMENT OF TAX LEVY FOR PARKS AND RECREATIONAL PURPOSES AND RESCINDING RESOLUTION 2015-21 AND DECLARING AN EMERGENCY.

Ms. Barber asked what steps need to be taken after the special meetings are conducted regarding this resolution. Mr. Rains replied that a certified copy of the Resolution will then be delivered to the Board of Elections.

The Mayor gave the following report:

1. Participated in one Department Head meeting.
2. Attended Lynn Miller’s surprise birthday party.
3. Attended Wapakoneta’s Police Department PACT held at the Dance Center.
4. Participated in Home Town Holiday monthly meeting.
5. Participated in City of Wapakoneta’s Finance meeting.
6. Participated in City of Wapakoneta’s City Planning Commission meeting.
7. Participated in Tree Commission working meeting where tree trimming specifications and soil recipe were reviewed.
8. Participated in Wapakoneta’s City Councils’ Utility meeting.
9. Participated in Wapakoneta’s City Councils’ Rivers & Parks.
10. Participated in WEADC East Ohio Gas meeting. We discussed gas supply to the JRS site.
11. Signed the loan papers at EDC for J. Marie’s.
12. Met with Andy Bean onsite from Wapakoneta Engineering to discuss the width of curb machine. The width is approximately 12 inches not 24. Where trees are located within this are the curb will be formed by hand and poured.
13. Participated in the 163rd Great Auglaize County Fair Ribbon Cutting ceremony.

Ms. Barber asked if the City currently has an on-site person to monitor the work on West Auglaize Street. Mayor Metz replied that a person from CTL Engineering is the on-site person, but no further information is available due to Mary Ruck being out of the office. Ms. Barber asked if this was the same person responsible for monitoring work during the tree roots being cut at 213 West Auglaize Street. Mayor Metz replied, yes, but explained that saving said tree roots would’ve meant having to redesign the radius of the curb and change the storm sewer. Ms. Barber expressed that Council ought to have been notified of this information in advance, and added that said tree is most likely an imminent danger and will need to be removed for safety. Ms. Barber asked if the City has removed any of the trees listed as ‘imminent dangers’. Mayor Metz replied, no. Ms. Barber stated that the City could be sued if one of the trees in question were to fall and cause damage. Mayor Metz replied that the hazardous tree removal process will begin as soon as a contractor can safely do so. Ms. Barber asked about a tree located at 512 West Auglaize Street. Mr. Rains replied that Mr. Dave Williams needs to speak with Dominion directly due to the tree being on private property.

Mayor Metz then advised Council of a letter from Safety Service Director Bill Rains, announcing his retirement from the position, effective October 30, 2015.

The Service Director gave the following report:

National Night Out is scheduled for tomorrow evening at 7:00pm.

The money that Finance Committee inquired about is still invested at Fifth Third Bank at an interest rate of 0.06875%. Mr. Neumeier asked if Auditor Walter had ever moved the money for better investment. Mr. Rains replied, no.

The Law Director gave the following report:

Ms. Barber asked how and when Mr. Faller will be giving a response to Dominion. Mr. Faller advised that he just recently received the Dominion letter, and gathering information for a response to it will take several weeks. Mr. Faller added that if Ms. Barber or other citizens have information with dates, times, photos, or other items, they should please get this to him as soon as possible.

Miscellaneous Business –

President Henderson noted examples of other cities’ overpass designs, and reiterated that other options ought to be explored.

Motion by Fisher, second by Doll to adjourn at 8:39pm. Vote – 5 yeas, 0 nays.

PresidentClerk of Council