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Dear Applicant

RE: Stores/Yard Operative

Thank you for your interest in the above post. Please find enclosed in this application pack the following documents:

  • Job Description
  • Person Specification
  • Service Overview

Application Form:

The application form plays a key part in our selection process. We use the information you provide to shortlist for interview.

You are urged to ensure that all the information contained in your application is relevant and that you demonstrate how you meet the criteria on the person specification. Please use the person specification for guidance when filling in the application form.

References: If successful at interview, Ipswich Borough Council will seek to obtain two employment references. Wherever possible the name of your first referee must be from current employment/education and the second from either current or former employment/education. If you cannot provide an “employment” reference please contact the HR Team at Ipswich Borough Council for further assistance.

If you have any recruitment queries, please do not hesitate to contact us on 01473 433402. Please leave your name, number and brief details of your question and a member of the recruitment team will call you back.

Ipswich Borough Council

Job Description: J09a

Stores/Yard Operative

Main Purpose Of Job

To provide an efficient stores and yard service, reporting directly to the Stores Team Leader.

Main Duties

  1. Provide an efficient service to Council employees issuing requested stock items. Ensure requisition has been authorised, all details are recorded on an issue sheet. Input all issued stock to correct job number in to computerised stock system. Fully support the vehicle Imprest stock process.
  1. Assess order requirements. Order all stock items, record in order book, raise purchase order on computer system. Telephone, fax or e-mail supplier with order. Have regular contact with Reps and suppliers
  2. Receive and unload all deliveries of stock (and non-stock items). Check all stock delivered against delivery note, work with other IBC departments to notify suppliers of any discrepancies or damaged goods. Put all stock away. Receipt all deliveries/returns onto relevant financial and IT systems. Match delivery notes with invoices, check prices are correct.
  3. Providing an on-site service in operating a forklift and telescopic machinery for loading/unloading of materials,
  4. Provide a service for all employees wishing to purchase goods from stores. Produce cash sale tickets when requested.
  5. Obtain quotations and raise new stock items. Source/order non- stock/specialist materials for supervisors and enter this into the appropriate log. Assist Contracts staff with tendering process.
  6. Ensure good Housekeeping of all stores and yard areas. Ensure all stores areas are kept up to the required Health & Safety standard. Ensure First Aid cabinet and First Aid boxes are well stocked.
  1. Ensure good Housekeeping in the recycling area. Ensure the recycling area is kept up to the required Health & Safety standard. Ensure all recycling logs are completed in a timely manner.
  1. Organise, sort and manage the recycling area
  2. Participate in Stock Takes and assist with investigations.
  3. Participate in all Health and Safety conformity checks.
  1. Responsible for de-activating/setting alarm. Locking/unlocking of stores.

11. Co-ordinating the loan and maintenance of tools and light plant.

Such variations as may be required from time to time without changing the general character of the duties shown above or the level of responsibility entailed.

/ Stores Yard/Operative
Person Specification
ATTRIBUTES / ESSENTIAL / DESIRABLE / METHOD OF ASSESMENT
Qualifications / 3 GCSE’s or an NVQ Level 2 in a relevant field or experience in a similar field. / Qualified to operate forklift and telescopic machinery / Application
Certificates
Relevant experience / Previous experience or knowledge of stores work
Accurate keyboard skills / Knowledge of Microsoft Office and E-Mail Systems
Waste recycling experience
Experience in construction industry
Previous experience working for a Local Authority
Workshop knowledge of maintenance of small plant and tools / Application
Interview
Specialist knowledge / Health and Safety training / Application /
Interview
Personal skills / Ability to provide a quality customer focussed service
Ability to work as part of a team
Effective organisation skills in maintaining stock, yard, waste and recycling area in an orderly and safe manner
Demonstrate a flexible work attitude to meet requirements of the service
Proven ability to deal with people at all levels on the telephone and face to face. / Ability to work to timetables and deadlines
Knowledge of materials used in the construction industry / Application
Interview
Special working conditions / Valid driving licence / Application
Interview

Ipswich Borough Council

Maintenance & Contracts

The Maintenance & Contracts service spends £20 million annually repairing and maintaining a retained housing stock of more than 8,000 properties and 15 sheltered schemes to our local “Ipswich Standard”.

The Council takes an holistic approach to stock management joining up both “client” and “contractor” functions into one seamless service that is now responsible for everything in connection with the asset management of that stock - from initial design to completing works on site on a right first time basis using our own directly employed trade teams. The service is dedicated to continuous improvement, efficient services and improving housing standards for our customers.

We are part of the Housing directorate that is a flagship service of Ipswich Borough Council and it is a service that is vital for our tenants and very much in the public eye - as you would expect with such a range of work. Our 120 employees and appointed contractors work from a significant depot facility that includes our own stores, in house joinery workshop, waste facility and a significant vehicle fleet.

Our range of services can broadly be split into four areas:

Repairs and Maintenance

We provide a day to day repairs service for our 8000 retained housing stock and refurbish empty (void) properties during tenancy change. This includes a 24/7, 365 day emergency service for our tenants. Our Community Caretaking service takes a proactive stance to estate management to promote cleaner and safer estates and tackle the issue of anti-social behaviour.

Major improvement works

We provide services that allow our housing stock to be maintained to the governments “Decent Homes Standard” and our own higher “Ipswich Standard”. These services involve major capital improvement programmes to our housing stock.

Asset Management & Design

We provide professional asset and project management services as part of our Asset management strategy that supports and shapes our 30 year business plan