December 30, 2011
Re: 2012 Chinese New Year Silent Auction - Donation Request
Dear All,
We are seeking your support as an auction item donor for the 2012 Chinese New Year Celebration Silent Auction to benefit the 2012 Chinese New Year Celebration Event. This event will be held from 1pm to 3pm on January 22, 2011 at the Central Valley High School.
We would like to ask you or your business to donate unopened in-kind items (such as Chinese culture related items, household recreation items, or gift certificates). Attached Auction Item List is for your reference . These item could represent hundreds of dollars in auction funds raised. Please be sure to include any marketing collateral, brochures, and relevant details about the item you donate, so we can include an accurate description for potential bidders.
The 2012 Chinese New Year Celebration Silent Auction is organized by volunteers from Spokane Chinese Association. The proceeds from this event are used to support 2012 Chinese New Year Celebration. Spokane Chinese Association is a 501(c) entity; your donation is tax deductible to the extent allowed by law. Donation receipt will be provided by Spokane Chinese Association.
We thank you in advance for your support.
Please visit our Website at: http://www.spokanechinese.org to know more about 2012 Chinese New Year Celebration. Bidding, auction information and announcements will be provided at the event (see attachments).
Sincerely,
Wendy Xue
Auction Administrator
509-263-6860
Attached:
Silent Auction Item List
Silent Auction Rule
Sample Bid Sheet
Sample Silent Auction Item List
Silent Auction Item / Market Value / Bid Starting Price1 trip for Two on Lake Coeur d'Alene or
Spokane River whitewater rafting trip or
gentle float trip
www.rowadventures.com / $ 140.00 / $ 50.00
Chinese Private Tutoring Lessons
(up to 4 people each session) / $ 80.00 / $ 40.00
Restaurant Gift Certificate / $ 50.00 / $ 25.00
Restaurant Gift Certificate / $ 50.00 / $ 25.00
Restaurant Gift Certificate / $ 50.00 / $ 25.00
Restaurant Gift Certificate / $ 50.00 / $ 25.00
Restaurant Gift Certificate / $ 50.00 / $ 25.00
IMAX Movie 4 Tickets / $ 40.00 / $ 25.00
Silk Scarf / $ 50.00 / $ 9.88
Red Chinese Knot / $ 20.00 / $ 5.00
1 Set Chinese Dolls Decoration / $ 20.00 / $ 10.00
Freshwater Pearl Necklace / $ 20.00 / $ 8.88
Silent Auction Rules
By participating in 2011 Spokane Chinese New Year Celebration Silent Auction, each bidder agrees to these auction rules.
1. All items in the Silent Auction have bid sheets on the display table near them with a title that includes “item name" clearly printed at the top of each bid sheet. (Be sure to read titles prior to placing bids to ensure you are bidding on the correct item)
2. Each auction participant will be assigned an auction bid number during registration.
3. When you want to bid, do so by writing your name and phone number in print on the bid sheet opposite the amount you want to bid.
4. Each subsequent bid must be a higher amount than the previous bid and satisfy the minimum raise to be considered a “valid” entry. You may exceed the minimum raise amount.
5. Occasionally, items may be available for “Guaranteed Purchase” (or Buy Now). If you write your name opposite the amount labeled “Guaranteed Purchase/ Yes” you have bought the item. This will conclude the bidding on that item.
6. You may bid on any items in the silent auction section until the section is closed and auction has ended (at 3:00pm on January 22nd)
7. A silent auction official will circle the top bid name and amount. You can see if you are the successful purchaser by looking at a copy of the silent auction bid sheet, which will be left in its place after the section is closed. Winning bids will be contacted by phone at the close of the event (3:00pm-3:30pm on January 22nd). And the winner's name will be announced at Chinese New Year performance also.
8. All sales are final. There are no exchanges or refunds.
9. All items are “as is.” Spokane Chinese Association has attempted to describe items correctly based on the information provided by donors. Bidders will be expected to read fine print included with bid sheets for any restrictions, exclusions, etc.
10. The value listed is an estimate of fair market value. Items have not been appraised unless noted. The amount you pay above this fair market value estimate is tax deductible as a charitable contribution.
11. Payment for items purchased must be made in full on the night of the auction. We accept cash or check payable to Spokane Chinese Association. Please allow 30 minutes after the item has closed to contact winner.
12. Following payments, you may pick up your purchases in the silent auction area with your paid receipt. Any item left unclaimed, without prior arrangements, will be sold and proceeds will go to the silent auction proceeds.
13. Each person bidding assumes all responsibilities related to the auction and items obtained at the auction and agrees to hold Spokane Chinese Association harmless from any liability.
14. In the event of a dispute, the Auction Chair will act as final authority.
I agree to the guidelines and rules listed above:
______
Signature of Participant Date
2012 Spokane Chinese New Year Celebration Silent Auction
Sample Bid Sheet
Auction Closed at 3:00pm on Jan. 22, 2012
Item #1A
XX Restaurant Gift Certificate
This package includes a $25 xx Restaurant Gift Certificate
Minimum Bid: $8
Bid Increment: $4
Bidder Number / Bidder Name / Bidder Phone Number / Bid Amount / Guaranteed Purchase (Y/N)1 / XX,XXX / 123-456-7890 / $8 / no
2 / $12 / no
3 / $16 / no
4 / $20 / no
5 / $24 / Yes
6