RDMSA RAGE Meeting Minutes – March 16, 2015
Attendance: Clayton C, Jeff Z, Cara L, Lee B, Denielle B, Erin H, Tara V, Steve J, Dan K, Jeff K, Crystal Z, Larry L, Krista E, Connie S
1.0Call to order – Clayton C called the meeting to order at 1905h
2.0Minutes of February 2015 meeting
2.1Motion for approval of minutes from January 2014.Motion to accept by Dan K, Jeff Z seconded the motion. All in favor; carried.
2.2Motion for approval of minutes from February. Motion to accept by Dan K, Deni B seconded the motion. All in favor; carried.
3.0Business arising from the minutes/action list/old business – none.
4.0Reports
4.1President Report – Clayton C
4.1.1Executive Vote – allow player wanting to play B after trying out and making A. Policy not clear for fall evaluation; one time decision based on this circumstance (case by case). Board comfortable not taking it further.
4.1.2League scheduling meeting–Clayton will provide information to coaches regarding diamond availability for home games.
4.1.3For Murray P, post our tournament June 5,6&7 U10 open & U12, 14, 16C and use his email
4.2Vice President’s Report – Jeff Z
4.2.1Bring a Buddy U10’s March 21. Need gloves. U16’s practice before and will help out. Tattoos and stickers will be handed out. Waiver and means to collect athlete information will be pursued.
4.2.2RAMP Registration could there be a check box for coach/assistant as well as board member. May be a means of collecting information for clinics.
4.3Treasurer’s Report – Lee B
4.3.1General $112871.68; Raffle $15939.03; Casino $28590.57; GIC $24663.69 Payout from casino $28589.62
4.3.2Third reading of budget. Reviewed and discussed. Motion to pass budget with $1100 increase of equipment (helmets bought 2014 charged to 2015 budget) by Dan K, seconded by Connie S. All in Favor. Carried.
4.4Secretary’s Report – Cara L – nothing to report
5.0Directors
5.1.1Equipment – Larry L volunteered to replace Jay S; Clayton will talk to Jay
5.1.1.1Jeff will review equipment, likely order catcher gear etc as needed
5.1.1.2Jeff asked NorthStar to see if it is possible to add helmets
5.1.1.3Krista – missing 3 first aid kits. Need to create more.
5.1.2Fundraising – Sheena S- absent*VACANT*
5.1.2.1Need to complete application for use of gaming proceeds and return to Sheena.
5.1.3Sponsorship – Connie S
5.1.3.1Letters out to sponsors. One sponsor changed. Not looking for a major sponsor given the economy etc. Putting together information over this season to consider it next year/off season. One possible new sponsor. Missing one banner. Likely will be within budget.
5.1.4Apparel – Crystal Z
5.1.4.1Uniforms ordered. Estimated arrival-May 8. Later than initially promised.
5.1.4.2Will offer blue belts and uniforms optionally.
5.1.4.3North Star will have Easton and Mizuno pants. Crystal will be at tryouts for fittings. Will send association email regarding fitting and order dates. Hats are still being worked out.
5.1.5Registrar - Denielle B
5.1.5.1Online registration went smoothly. Only a few questions. Saved a ton of time.
5.1.5.2Preliminary numbers -207 currently. U10- 66 (24 new players), U12-35, U14–32+1, U16-50(+2 late) waitlist, U18-24(5 A team)–19 trying out from B. Expect U10 to rise after bring a buddy.Sent emails to players not returning in key age groups. Still aim to return players to communities. Working with adjacent associations.
5.1.5.3Pub Night – first weekend in May already taken; April 25 available. Motion April 25. Deni will order tickets.
5.1.6Community Relations –Tara V/Steve J
5.1.6.1Mayor’s recognition awards – missed deadline. Groups/teams/individuals who’ve made an impact in the community.
5.1.6.2Twitter name updated - @ragefastball with same account
5.1.6.3No extra advertising anticipated.
5.1.7Evaluations – Jeff K
5.1.7.1Good. Start next Monday. Visited Collicut to check equipment. Missing a few pitching machine balls. Evaluators in place through ladies league. This is first year without A teams – board members recruit floor helpers/volunteers. Have 30 minute buffer before/after
5.1.8Diamond maintenance – John M – absent
5.1.8.1Meeting with the city next week regarding the home plates being built and met with Carl about surveying the diamonds
5.1.9Casino – Dan K
5.1.9.1Casino deposit $28589.62.
5.1.10Webmaster –Erin H
5.1.10.1Receiving most questions about grass roots from the website. Website didn’t make twitter name change.
5.1.10.2Some Board/Executive positions still require updating- seeking input from those in positions
5.1.11Tournament Coordinator – Murray P
5.1.11.1Tournament date June 5, 6&7. Notified Chris H (umpire). Clayton C and Murray P will be available to help because many volunteers will be newer.
6.0New Business
6.1Dave E- expansion of shed/washroom facility ready to take to the City of Red Deer for full permit for licensing and development projects. Came with conceptual sketch of Talked about obtaining a permit for expansion of storage shed, batting cage on hold. Approved the expenditure based on the budget to construct a new shed at West Park. Package is ready to propose Development permit.
6.2Request for refund – not feasible to play with Lloydminster due to travel. Dave E motions to refund registration less the $30 administration fee. Steve J seconds. All in Favor Carried.
6.3Quick note on U14 workouts at Pure Fitness – only 9 wanted to. Will continue with drop ins and continue to attempt to generate a more formal program/registration.
6.4Connie S – with coach information, is there ever anything from the sponsors? One sponsor wanted to provide a package to membership.
7.0Next meeting – 7pm April 20, 2015. Sheraton Hotel.
8.0Meeting Adjourned at 916pmby Clayton C