Rapid Process Redesign (RPR) Project

Top Identified Processes/Ideas

Team Charge Information

Idea/Process

/ Team Charge / Team Leader / Team Roster
Effort Reporting (PAR forms) / Document functionality of PAR system
Identify payroll information that results in miscalculations within PAR system & devise a means to alert users of the PAR document of these miscalculations
Develop an interface between the PAR and PPS systems to correct input, and when possible, to improve accuracy of output and improve efficiencies
Review and confirm regulatory and PAR system issues related to streamlining reporting requirements, i.e. less frequency of reporting
Further clarify ancillary issues surrounding the PAR process, such as who is authorized to attest to PAR information on behalf of a P.I. or researcher / Dan Gilbreath, BFS-OPAFS / Rick Espinosa, ACT
Howard Goldman, BFS-OPAFS
Maureen O’Connor, Medicine
Erika Wilson, Medicine
Entertainment / Enhance current web-based applications for entertainment activities
Review current policy and modify according to streamlined process improvements
Review policy and action requiring exceptions to policy approval
Assess and evaluate delegated authority levels and streamline approval processes, while assuring accountability / Faye McCullough, BFS-Disbursements / Kathy Farrelly, VCAA
Tina Ivany, ACT
Dawn McDevitt, BFS-Travel
Robin Posner, BFS-Disb
Ronni Russell, Bio Science
Dana White, Inst Molecular Bio
Financial Link Development / Consult with campus users (and non-users) to identify barriers to FinancialLink use
Identify most useful and efficient features and best practices of Financial Link
Determine mechanisms to best communicate information about Financial Link to campus
Enhance current tools to increase effectiveness and reduce the need for shadow systems
Determine training needs: in particular, if current training available is working and identify better training methods and opportunities where appropriate / Carole Ring, Political Science / Joni Ciarletta, ECE
Christina Colmenar, Med Grp
Lin Majors, SOM-Dean’s Off
Andrina Marshall, Pharm Barbara Mendeas, Math
Donna Mulcahy, Staff Ed
Minerva Nelson, SIO
Laura Osante, BFS-Controller
Bill Wood, ACT
Financial Reconciliation (PWRuP) / Determine if PWRuP concepts can be deployed for full campus implementation by July 1, 2003
Develop the framework for full campus implementation
Develop and communicate training opportunities
Recommend policy changes to accommodate increased risk taking where appropriate
RecommendRe / Deborah Rico, BFS-Controller’s Office / Michael Bloom, SOM
Wayne Farquharson, SIO
Kathy Farrelly, VCAA
Elazar Harel, ACT
Mary Hart, Super Computer
Pat Jordan, SIO
Lyle Kafader, ACT
David Meier, AMAS
Minerva Nelson, SIO
Helen Olow, IGCC
Invoice Approvals / Evaluate the potential for a web-based electronic routing and approval invoice process with the delivery mode via Financial Link (PDF) provided by IDOCS. This will facilitate a common look and feel approach to transaction approvals, which is the long-term vision. This will also facilitate the creation of a universal transaction approval log within FinancialLink, and support audit trail requirements by allowing comments to be added to the document or be associated with the document
Explore and determine privacy issues
Consider efficiencies in the current manual process
Assess authorization/signature policy issues as needed / Katrina Albrandt, BFS-Systems / Alicia Cole, BFS-Disb
Rick Espinosa, ACT
Ellen Henry, BFS-Disb
Tim Morse, ACT
Jayne Reynolds, BFS-Systems
Rich Uriarte, Chem & BioChem
Job Descriptions / Conduct usability study on UCR’s job builder tool
Create a streamlined master job descriptions library for campus utilization
Enhance on-line Job Description application with standardized list of tasks and skills, categorized by function, to help the user build their job descriptions
Revise associated reclassification policies and approval processes / Judy Johnson, Human Resources / Anne Cressey, Geo Science
KC Davis, Human Resources
Maureen Harden, Library
Lydia Ikeda, Repro Med
Stephanie Wong, Medicine
Leave Activity Summary Reports (LASRs) / Determine if current distribution of LASR’s can be eliminated and modified
Explore the possibility of providing one-time and historical data to employees and managers using existing systems and identify where timekeeping data is housed
Determine what is necessary to print vacation and sick leave data on employee pay stubs / Cynthia Harrison, Housing and Dining Services / Ron Block, ACT
Scott Drummond, BFS-Payroll
Loretta Smith, Bio Eng
Paper Use and Disposition / Develop a listing/inventory of current paper documents. Recommend paper document elimination where appropriate. Identify available electronic resources relative to proposed eliminated hard copies.
Identify current UCSD business practices where paper based communications can be reduced or eliminated / Carole Ring, Political Science / Don Peters-Coville, Chemistry
Steve Ross, JacobSchool of Engineering
Payroll Expense Transfers (PETs) / Identify transactional requirements and applicability of existing ENPET processes to be utilized for PETs
Review/streamline approval requirements in order to reduce or eliminate unnecessary approvals
Develop an on-line process that streamlines the existing PET process and permits direct entry by departmental personnel of selected PET transactions / Steve Lopez, Cellular Molec Med / Nini Cruz, BFS-Payroll
Howard Goldman, BFS-OPAFS
Lyle Kafader, ACT
Julie Mann, Pediatrics
Ericka Moore, Medicine
Anne Pratarelli, BFS-Payroll
Recruitment / Review options for reducing cycle time of hiring process while maintaining the integrity of the hiring pool
Identify both sides of screening users: those that require no screening of hiring pool to those that require substantial screening
Integrate and automate job description and employment requisition processes to reduce redundant entries and improve efficiencies
Evaluate if web-based screening templates would streamline hiring process turnaround / Pat Wong, Human Resources / Marty Backer, ACT
Jennifer Davis, SIO
Nancy Hartley, Math
Valerie Markham, SOM
Joan Turner, Bio Sciences
Travel / Examine and recommend changes to current policies and practices to incorporate streamlining Travel process
Review and streamline approval, transaction, and paper-flow processes
Determine appropriate levels of accountability / Faye McCullough, BFS-Disbursements / Bob Barile, Computer Science
Elazar Harel, ACT
Dawn McDevitt, BFS-Travel
Barbara Stewart, Sociology

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1/26/2019/10:10 AM

L:\TEAMS\controller\Rapid Processes\RPR Top Eleven Descriptors 6-03 Update.doc