RANSOM OAKS BOARD OF DIRECTOR’S MEETING MINUTES

Meeting Held: October 15, 2013

Directors & Staff (P= Present, A= Absent, L=Late, E=Early departure)

Forrest Benson / A / Mike Deck* / P / Tom Meldrum / A / Gene Zambarda* / P
Jim Burke* / P / Jim Golding / A / Andrzej Ogiba / P / Terry Collins / A
Pete Calinski* / P / Tom Halter / P / Mark Walsh / P / Rick Szudzik* / A

* Member of the Architectural Committee

Resident’s Forum:

·  Two residents attended the meeting. They represented another resident and wanted to know about the lawsuit against the golf course. He plays three times a week.

The Meeting Was Called to Order at: 6:50 by Mark

·  September minutes approved

President, Mark Walsh:

·  Both McKendry and Gormley want the Town to repair the storm sewer.

o  Gene asked Gormley to explain why he feels the ROCC is responsible but he never responded

o  Gene will ask Shubert to look into in (AI#1, Gene)

o  Gene and Pete were promised maps that show as much as possible about storm sewer routing but have not received anything.

·  Mark is planning to retire from the ROCC at the end of the year. He won’t leave us “high and dry”.

Vice President, Gene Zambarda:

·  Declaration enforcement 45 Ginger Court. We reviewed photos of the property. A full description of the problems can be found on the website by logging in and following the link:

o  http://ransomoaks.com/bod/architectural-committee-letters/

o  Scroll down to 45 Ginger Court.

o  They never responded to either letter.

o  We voted unanimously to proceed with legal action.

·  We are getting more complaints about 89 Glen Oak Drive

Facilities, Tom Halter (T&K):

·  The 2014 budget was discussed. The legal costs need to be firmed up. Phillips Lytle owes us an estimate.

·  We plan to approve the budget at the November meeting.

·  Our accounting firm is merging with another firm.

·  The audit will start in late April or early May to get most items off Tom H’s. Agenda before pool opening.

·  We are a little behind placing liens but they should be out by the end of the week.

·  Jim G. will be reviewing our insurance.

·  Ransom Oaks Fence

o  Reconditioning the posts $1,985

o  Replace all but the posts $17,500

o  Replace all $23,000

·  Eveningwood ceiling in the pavilion. Install vinyl for $5,000 No action

·  Tom will be out of town for two weeks. Kathy has the ball

Communications, Jim Burke:

·  Jim B. has started the Welcoming committee. Each board member will take turns for a month in alphabetical order starting in November with Jim B.

·  Tom H. will let us know when there is a closing.

·  The person whose turn it is will “drop by” at the new resident’s home

Unfinished Business:

·  We need an announcement for candidates in the next newsletter (AI#2 Pete)

·  Up for election, Mark, Gene, Andrzej

The meeting closed at 7:55 PM

Next meeting November 12

Action Items
Action items will remain on the list as long as they are Open
If they become Closed or OBE they will remain one more month so the minutes reflect that
Then they will be eliminated from future month’s minutes
OBE=Overtaken By Events
Number / Assignee / Description / Status
April 2011
5 / Jim B / Find leader for a Welcoming Committee / Closed
May 2012
2 / Forrest / Create policy for free verses charging for add/notices/charities. Will re-email it as of the September 2013 meeting. / Open
July 2012
2 / Gene / Formal Process for enforcing C&R / Open
November 2012
1 / Jim G. / Fly over RO and get some pictures for the website / OBE
August 2013
3 / Mark / Can the Fire Department lower the pond level / Open
4 / Forrest / Request time at September meeting for financial presentation / Open
September 2013
1 / Jim B. / Written procedure for payments to the Newsletter editor / Open
2 / Terry / Email reminder for us to supply contractors / Open
October 2013
1 / Gene / Have Shubert review ROCC responsibility for Drainage / Open
2 / Pete / Submit article to newsletter asking for candidates / Closed


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