GOVERNMENT OF KARNATAKA
RAICHUR INSTITUTE OF MEDICAL SCIENCES,
HYDERABAD ROAD, RAICHUR-584102
(An Autonomous Institute of Government of Karnataka)
Telephones: 08532 -238488 fax: 08532 -238489
Web:www. rims-raichur.com e-mail:
E-PROCUREMENT TENDER FOR SUPPLY OF LAPTOPS TOSC/ST STUDENTS OF RIMS, RAICHUR UNDER SCSP/STSP SCHEME
(Through e-procurement portal only)
BID DOCUMENT-TWO BID SYSTEM
REF:-SHORT TERM TENDER NOTIFICATION NO.
RIMS/SUP/E-TEND/EQP/05/2016-17,DATED: - 13.05.2016
(E-PORTAL INDENT NO.IND-1122) CALL-2
GOVERNMENT OF KARANATAKA
Raichur Institute of Medical Sciences, Hyderabad Road ,Raichur-54102
Fax: (08532) - 238489 Telephones: (08532) – 238488
Email : web site :
TENDER SCHEDULE FOR THE SUPPLY OFLAPTOPS
(ThroughE-Procurementportalonly)
TENDER REFERENCE / : / NO.RIMS/SUP/E-TEND/EQP/05/2016-17,(IND-1122)CALL-2Commencement of Down load of e-tender form from website / : / From 18.05.2016
LAST DATE FOR QUERIES THROUGH ON-LINE / : / 21.05.2016 upto 5:00 pm
LAST DATE AND TIME FOR UPLOADING OF E-TENDER IN
e-PROCUREMENT PLATFORM ON OR BEFORE / : / 25.05.2016 upto 5:00 pm
The Technical Bid will be opened Online by the Authorized Officer on / : / 28.05..2016 at 11:30 am
DEMONSTRATION OF LAPTOPS / : / Shall be intimated if required
The Price Bid will be opened Online by the Authorized Officer on / : / 30.05.2016
Technical Bid evaluation
PLACE OF OPENING OF TENDERS AND
ADDRESS FOR COMMUNICATION / : / OFFICE OF THE DIRECTOR,
RAICHUR INSTITUTE OF MEDICAL SCIENCES, HYDERABAD ROAD,
RAICHUR-584102.
Note: (1) In the event of the specified date of opening of First Cover (Technical Bid) being declared a holiday for the purchaser, the First Cover (Technical Bid) shall be opened on the next working day at the same time and venue.
(2) Completed tenders shall be uploaded through e-tendering system by the Tenderers using their user ID and addressed to the Director RIMS, Raichur in the manner described under Instructions to Tenderers in Tender Document on or before the last date & time stipulated.
No.RIMS/SUP/TEND/LAPTOP/05/ /2016-17/CALL-2 Dated : 13.05.2016
SHORT TERM RE-TENDER NOTIFICATION
E-Tender is re-invited from eligible Bidders i,e Primary Manufactures, Authorized Distributors / Dealers for the supply of (18) Eighteen Branded laptops under SCSP/STSP Scheme under Two Cover Bid System. The further details can be viewed from e-procurement portal of Government of Karnataka.
(1). Tender Documents may download from the e-procurement portal from 18.05.2016
(2). Tender must be submitted online through e- portal on or before 25.05.2016 up to 05.00 PM.
(3). Technical Bids will be opened on 28.05.2016 @ 11.30 A.M.
(4). Approximate cost of Tender is Rs.7,20,000/- & EMD Rs.18,000/-
Further information may be Obtained from the above office during office hours & also from this office and our web site
Dean cum Director,
Raichur Institute of Medical Science,
Raichur
INFORMATIONAND INSTRUCTIONSTOTENDERERS
- Submissionof Tender
a)Tendersmustsubmit Technical & Financial Bid, asperdetailsgiveninotherclausesashereunder.Therateshallbefilledin theSchedulegiveninthistender document.
b)Tendersnotreceivedintimewill notbeconsidered.
c)TheTendererscanbepresentpersonallyor throughauthorizedagent.
d)Thetenders,assubmitted,will consistofthefollowing:
1)Tendererhastosubmitthebid ine-procurementportalonly.
2)CopyofthePartnershipDeedincaseofpartnershipfirmand Memorandum /Articlesof AssociationincaseofCompanies
3)Thetendershouldquotetherateine-procurementportal
4)Thepricesshallbequotedfor eachindividual item
5)Ratequotedshall befirm andvalideveniftheTenderer issplit.
6)TheTenderer shouldquoteratefor alltheitemsfailingwhichthetender will berejected.
7)Thegoods/materialsshouldbesuppliedwithinspecifiedperiodmentionedbythepurchaser from thedateoftheacceptanceofthetender.
2.Earnest MoneyDeposit(EMD)
TheTenderermust pay EarnestMoney of Rs.18,000/- (Rupees Eighteen Thousand Only) through e-portal, failingwhichtheTenderwillnotbe considered.
TheEarnestmoneyoftheunsuccessful Tenderer willberefundedwithinareasonableperiodoftime withoutanyinterest.
The earnest money deposit is required to protect the Purchaser against the risk of Tenderer's conduct which would warrant the security's forfeiture, pursuant to tender terms
The earnest money deposit shall be denominated in Indian Rupees only at e-procurement portal using the following payment modes:
-Credit Card.
-Direct Debit.
-National Electronic Funds Transfer (NEFT)
-Over the Counter (OTC).
The OTC payment facility will be available at the designated ICICI Bank branches (Bank details can be viewed in e-portal) for making payments from the date of tender notification.
Confirmation of receipt of EMD in Government of Karnataka central pool A/C held at ICICI Bank will be verified. If found that an acceptable EMD is not received the tender shall be rejected by the Purchaser as Non – responsive.
Unsuccessful Tenderer's earnest money deposit will be refunded as promptly as possible as but not later than 30 days after the expiration of the period of tender validity prescribed by the Purchaser
The successful Tenderer's earnest money deposit will be refunded upon the tenderer signing the Contract, and furnishing the 5% performance security on contract value.
The Earnest Money Deposit may be forfeited:
(a)If a Tenderer (i) withdraws its tender during the period of tender validity specified by the
Tenderer on the Tender Form; or
(b)In case of a successful Tenderer, if the Tenderer fails:
(i)To sign the Contract in accordance with tender ; or
(ii)To furnish 5% performance security on contract value.
Refund of EMD
The EMD money will be kept in the central pooling account until the tender is awarded to the successful bidder.
Based on the instructions of Tender Accepting Authority (TAA) the EMD amount of the unsuccessful bidders will be refunded to the respective Bank a/c’s of the Contractor registered in the e-Procurement system.
3.Signingof Tender
Thetendershallcontainthename,residenceandplaceofbusinessofpersonor personsmakingthe tender andshall besignedbytheTenderer withhis usual signature.Partnershipfirms shallfurnishthe fullnamesofallpartnersinthetender.Itshouldbesignedinthepartnershipnamebyallthepartners orbydulyauthorizedrepresentativefollowed by the nameand designationofthepersonsigning. TenderbyCorporationshallbesignedinthenameofCorporation,bya persondulyauthorizedto do so.Incaseitissignedbyanauthorizedrepresentative,aPower ofAttorneyinthatbehalfshall accompanythetender. Acopyoftheconstitutionofthefirmwithnamesofallpartnersshallbe furnished.
4.Right of Director / Tender Committee of RIMS, Raichur toAccept orRejectTender
TheacceptanceoftenderwillrestwiththeDirector of the Institute or tender committee, however, doesnotbindhimselftoacceptthelowesttenderandreservestohimselftheauthoritytorejectany or all the tenders received without assigning any reason whatsoever and also to negotiate rates wherever necessary.
Tendersinwhichanyoftheparticularsandprescribedinformationaremissingorareincompletein anyrespectand/or theprescribedconditionsarenotfulfilledare liabletoberejected.
5.SalesTax
SalesTaxandanyothertaxoninrespectofthiscontractshallbepayablebytheTenderer.The Institute willnotberesponsiblefor orentertainanyclaim whatsoever inthisrespect.
6.AcceptanceandValidity.
Tender submittedbyTenderersshall remainvalidfor acceptanceforaperiodofsixmonths180 days from the dateofopeningofthetender.TheTenderershallnotbeentitledduringthesaidperiodofsix months,withouttheconsentinwritingoftheRIMS,torevoke,or cancel histender or to varythetender givenor anyterm thereto.
7.Addendum
AddendumtotheTenderDocumentsmaybeissuedpriortothedateofclosing ofthetendersto clarifydocuments or toreflectmodificationsinthedesignor contractterms andwill form partofthe Tenderer.
8. Signingof Contract
ThesuccessfulTenderershallberequired to executeanagreementwiththe Director RIMSwithin7daysfrom thedateofissueofthenoticeofacceptanceoftender,intheeventoffailureonthe part ofthesuccessfulTenderertosigntheagreementwithintheabovestipulatedperiod,theinitial securitydepositbyhimwillbeforfeitedandtheacceptanceofthetendershall beconsidered as cancelled.
III.GENERALOBLIGATION
1.CompensationforDelay
Thetimeallowedforsupplyofmaterials asenteredinthetendershall bestrictlyobservedbythe Tendererunless extensionoftimeisdulygrantedbyRIMS.Thesupplyofmaterials shallthroughout thestipulatedperiodoftheContract beproceededwithallthediligence(timebeing deemedtobetheessenceoftheContract)andtheTenderershallpaytotheInstitute as compensation,anamountequalto½percentofthevalueofthecontractforeveryweekthatthe supplymay remainincompleteasperthetime schedule,subject toamaximumcompensationof5 percentofthetotalcostofthewholeworkafter whichsuitableactionwillbetakenbytheInstitute under theprovisions ofthecontract.
2.Members of theRIMS not individuallyliable
Noofficialoremployee,oftheRIMSshallinanyway bepersonallyboundorliable for theacts orobligationsoftheRIMS underthecontractoranswerable forany defaultor omissionintheobservanceorperformance ofanyoftheacts,matters or thingswhichare herein contained.
III.Jurisdiction
1) TheContractshallbegovernedbyandconstructedaccordingtothelawsinforceinIndia. TheTendererherebysubmitstothejurisdictionoftheCourtssituatedatRaichur forthe purposesofactionsandproceedings arising outoftheContractandthecourtsatRaichur only willhavethejurisdictiontohearanddecidesuchactionsandproceedings.
IV) AcceptanceandValidity
TendersubmittedbyTenderers shallremainvalidforacceptanceforaperiodofsix monthsor (180 days) fromthedateofopeningofthetender. Thetenderershallnotbeentitledduring thesaidperiod,withouttheconsentinwritingoftheRIMS Authorities , torevoke,orcancelhistenderorto varythetendergivenoranytermthereto.
TERMSANDCONDITIONS
1. Thetender will havetwo-cover system which includesTechnicalBidand FinancialBid
2. ThesuccessfulTenderershallberesponsible forsupplyofmaterials/equipments/Service/in goodconditions/Service.
3. Thedecidingauthoritydonotbindthemselvestoacceptthelowestoranyothertenderortogive anyreasonthereof.
4. FollowingDocumentsshouldbesubmittedalongwiththeTechnicalBidotherwise will be considered as “Non Responsive”.
1)Company / Firm Registration certificate
Notarized Copy ofCompany / Firm Registration certificate issued by concerned Authority
shall be uploaded otherwise will be considered as “Non-Responsive”.
2)SALES TAX VATregistration Certificate
Notarized Copy of Sales Tax /VAT Registration Certificate along with Commodity Description of the Tenderer shall be uploaded otherwise will be considered as “Non-Responsive”.
3)PAN CARD
Notarized Copy of PAN Card of the Tenderer shall be uploaded otherwise will be considered as “Non-Responsive”.
4)SALES TAX CLEARANCE CERTIFICATE:-
Notarized Latest Sales Tax Clearance Certificate in the valid format for preceding 3 financial years and Tax cleared up to 31-03-2014, 31-03-2015 & 31-03-2016 i.e. for the years 2013-14, 2014-15 & 2015-16 issued by the concerned authorities shall be uploaded otherwise will be considered as “Non-Responsive”.
5)ANNUAL TURNOVER STATEMENT:-
The Tenderer whose Annual turnover is more than Rs.15.00 Lakhs is eligible and can quote tender (Manufacturer / Authorised Dealer/Agent/Importer/SSI Units of Karnataka) and should upload Annual Turnover Certificate issued by Commercial Tax Officer/Chartered Accountant for preceding three financial years 2013-14, 2014-15 & 2015-16 i.e., up to 31-03-2014, 31-03-2015 & 31-03-2016 otherwise will be considered as “Non Responsive
6)BALANCESHEET AND PROFIT & LOSS ACCOUNT.
The tenderer should upload the Balance Sheet and Profit & Loss account for preceding three financial years 2013-14, 2014-15 & 2015-16 i.e., up to 31-03-2014, 31-03-2015 & 31-03-2016 of the Tenderer certified by Chartered Accountant / otherwise will be considered as “Non Responsive”
7)TENDER OFFER FORM :Tender Offer Form with an undertaking to abide by the terms and conditions of the tender in the format as per Section –XIII-Part-I, of the Tendereris to be uploaded otherwise will be considered as “Non-Responsive”
8)DECLARATION FORM: Declaration form the Tenderer in the format as per Section-IX Part II of the Tenderer is to be uploaded otherwise will be considered as “Non-Responsive”.
9)AUTHORIZATION CERTIFICATE :-
If Tenderer is anauthorizedDealer/Distributor ,resellerof,The form of original Authorization issued by the Manufacturer to the Authorized Dealer/Agent/Authorized Distributor /Importer, referred in Annexure –VI, is to be uploaded otherwise will be considered as “Non-Responsive”.
10)ISI/ISOOR ANY OTHER CERTIFICATION :
Notarized ISI / ISO Certificate or any other certificates pertaining to Laptops , is to be uploaded, otherwise will be considered as “Non Responsive”.
11)Technical specifications information Literature & Brochure of the item
The Original Technical specifications information complete Literature & Brochure of the quoted model by the Tenderer is to be uploaded otherwise will be considered as “Non- Responsive”
12) Compliance for the Tender specifications and clarifications for deviations
Compliance for the Tender specifications and clarifications for deviations of the quoted Laptop by the Tenderer is to be uploaded referred in Annexure –IV,otherwise will be considered as “Non-Responsive”.
13)User’s Certificate/s of supplies/Installations
User’s Certificate/s of supplies/Installationsof similar Laptops during the last 3 years supplied to various Government/Quasi Government/Autonomous Institutions with quantitiesis to be uploaded otherwise will be considered as “Non- Responsive
14SUBMISSION OF ORIGINAL DOCUMENTS:-
All documents uploaded under Technical Bid should be produced before the Tender Committee members for verification on any day after the opening of technical bid failing which the bidder will be treated as Non Responsive and his tender will be rejected without notice. (tendrer should upload conformation letter in his letter head regarding submission of original / Notarized document as per tender)
- Scope ofWork
TheScopeofWorkinvolves:
1. Supply andinstallationandcommissioningofnewLAPTOPScomplyingwith technicalspecificationsas giveninAnnexure–III,alongwith accessoriesand necessarydocumentation.
2. Submissionofrelevantdocuments/reports.
3. SubmissionofAcceptanceCertificateasperformatprescribedin Annexure-VII,duly
signedbytheusers andrespective of departments heads.
4. ProvidingserviceandonsitesupportduringwarrantyperiodasperInstituterequirement, Withoutanyextra cost totheRIMS, Raichur.
5. Scopealsoincludes,withoutanyextracosttotheRIMS,resolvingOSrelated
issuesduringwarrantyincludinginstallation/reinstallationofOS,patches,fixes, installationofM.S.Officesoftware,configuration tonetwork,driverinstallation, updatingantivirus,printerinstallation,takingbackupofdatabeforeformatting the machine,ifrequired,due toanyreasonwhat-so-ever.
3. MinimumEligibilityCriteria:
- Thebiddershouldbearegisteredcompany.Copyof registrationcertificateisrequired tobeenclosed.
- The bidder should be Original Equipment Manufacturer or authorized partner/dealer/re-sellerof.Incaseofauthorizedpartner/dealer/resellerof,validrelationshipcertificate from tobeenclosed.
- The bidder should be in the business of supply, installation and commissioning of Laptopsforatleast three[3]yearsasonthedateofthistender.
- Thebidder Should provide annual turnover and Balance Sheet for the last 3 years
- The biddershouldbeISI/ISOcertifiedcompany. Thecertificationshouldbe fromany globallyrecognizedinstitution,Copyofcertificate tobeenclosed.
- If Thebidder is authorizedDealer/Distributor ,resellerof, Manufacturer shouldauthorizethebiddertoquotetheirproductinthisparticulartenderof RIMS.ThebiddershouldsubmitManufacturerAuthorizationForm[MAF]asperformat giveninAnnexure-VI.
- Thebiddershouldhavedirectsupportorindirecti.e.supportthroughservicepartnersat allthedeliverylocations.Consideringtheaftersales supportservices ofmostimportance, RIMS shallhavetherighttoindependentlyverifyingthesupportarrangementsassubmitted bythebiddersaspartoftheevaluationofthebids.
- Thecompaniesorfirms,biddingfortheabovetender,shouldhavenotbeenblacklisted by Central or any State GovernmentAuthorityorPublicSectorUndertaking(PSUs).Thebiddershall giveanundertaking(ontheirletterhead)thattheyhavenotbeenblacklistedbyCentral or any State GovernmentAuthorityorPSUsasondateofsubmissionofthetender, otherwisethebid will notbeconsidered.
- Vendormustcomplywiththeabovementionedcriteria.Non-complianceofanyofthe criteriacanentailrejectionoftheoffer.Photocopies ofrelevantdocuments/certificates should be submitted asproof in support ofthe claims made for each ofthe above mentionedcriteria. RIMS reservesthe right to verify/evaluatethe claims madebythe vendorindependently.Anymisrepresentationwillentailrejectionoftheoffer.
4. ScheduleofEvents
1. PurposeofTender:SupplyandInstallationofLaptops
2. TenderNo.Date:NO.RIMS/SUP/E-TEND/EQP/47/IND-1086 2015-16.
Applyonlythroughe-procurementportal
4. EarnestMoneyDeposit(EMD):18,000/-
Commencement of download of e-Tender Form from website- / : 18.05.2016Last Date for Queries on or before / : 21.05.2016 @ 05.00 PM.
Last Date for Uploading of Tender in
e-procurement platform on or before / : 25.05.2016 UP TO 5.00 PM
Opening of Techno-Commercial Bid / : 28.05.2016 at 11:30 A.M or any further
date to be notified
Opening of Price Bid / : 29.05.2016 at 11:30 A.M or any further
date to be notified
5. InstructiontoBidders
TheBidders areexpectedtoexamineallinstructions,forms,termsandspecificationsinthe biddingdocuments.Failuretofurnishallinformationrequiredbythebiddingdocuments mayresultintherejectionofitsbid andwillbeatthebidder'sownrisk.
6. ClarificationofBids:
- Clarificationsoughtbybiddershouldbemadeinwriting(Letter/E-mail/FAXetc)and submittedonorbeforethelastdatementioned forqueriesinthetenderdocument.
2. Thetextoftheclarificationsasked(withoutidentifyingthesourceofenquiry)andthe
ResponsegivenbyRIMS,togetherwithamendmenttothebiddingdocument,ifany,
willbe postedonthee-procurementportal. Noindividualclarificationswillbesent
tothe bidders.Itwouldberesponsibilityofthebiddertonecessarilycheckthewebsite
before finalsubmissionofbids.
3.IncaseofanyclarificationrequiredbyRIMStoassistintheexamination,evaluationand comparisonof bids,RIMS may,atitsdiscretion,askthe bidder for clarification.The response/Clarificationshallbeinwritingandnochangeinthepriceofsubstanceof the bid shallbesought,offeredorpermitted
7. Amendmenttothe biddingdocument
1. Atanytime priortothedateofsubmissionofBids,theRIMS,foranyreason,may modifytheBiddingDocument,byamendment.
2. The amendmentwillbepostedone-procurementportalonly.
3.AllBiddersmustensurethatsuchclarificationshavebeenconsideredbythembefore submittingthebid.RIMSwillnothave anyresponsibilityincasesomeomission is donebyanybidder.
8. TermsofExecution
1. Thevendorshalldeliverthehardwarewithin2weeksfromthereceiptofthePurchase order.
2. Thevendorshallinstallthese equipment’sasperRIMS’srequirementandmakethem
Operationalwithin1weekafterdelivery.
3. Thevendorshallprovideservicesupportasandwhenrequiredduringthewarranty period andthereafter, ifrequiredbyRIMS.
9. PriceComposition
1. Thepricesquoted shouldbeonlyinIndianrupees.
2. Thecommercialofferforlaptops/ softwareshallbeonafixed price basis.
3.Thepricesshouldbeinclusive ofalltaxes,duties,leviesincludingServiceandCST/ VAT etc.
4.Thepricesquotedshouldalsoincludechargestowardsfreight,forwarding,delivery, installation, transitinsurancechargestillinstallation, commissioningofequipment.
5. Thevendorsshouldquotepricesstrictlyasperthepricecompositionstatedabove
failing whichtheoffersarelikelytoberejected.
10. Warranty
1. The Warrantyshould befor a periodof1yearfromthedateofacceptance.
2.PerformanceComplianceLevel duringwarranty: Stipulated performancecompliancelevelforthesuppliedhardwarewouldbe95%.
3. The Purchaser shall notifythe Supplier in writing ofanyclaims arising under this warranty.
4.Uponreceiptofsuchnotice,theSuppliershall,withinatimelimitofoneworkingday andwithallreasonablespeed,repairorreplacethedefectiveGoodsorpartsthereof,free ofcostattheultimatedestination.TheSuppliershalltakeoverthereplaced parts/goodsat thetimeof theirreplacement.NoclaimwhatsoevershalllieonthePurchaserforthe replacedparts/goodsthereafter.
5.If the Supplier, having been notified, fails to remedy the defect(s) within three (03) working days,thePurchaser may proceed to take such remedial action as may be necessary, at theSupplier'sriskandexpenseandwithoutprejudicetoanyother rights which the Purchaser may have against the Supplier under the Contract.
6. Ifanycomponent(s)givescontinuoustrouble,saythreetimesinamonthduringthe Warrantyperiod,theSuppliershallreplacethecomponent(s)withnewcomponent(s) withoutanyadditionalcost tothePurchaser.
7. Free maintenance services shall be provided by the Supplier during the period of warranty.
8. Themaximumresponsetimeformaintenancecomplaintfromanyofthedestinations specifiedin theScheduleofRequirements (i.e.timerequiredforsupplier’smaintenance engineertoreportattheinstallation afterarequestcallismade)shallnotexceedone workingday.
9. Itisexpectedthattheaveragedowntimeoftheitem(system)willbelessthanhalfthe maximumdowntime(i.e.definedasnumberofdaysforwhichanitemofequipmentis notusablebecauseofinabilityofthesuppliertorepairit).
11. InspectionsandTests
1ThePurchaseroritsrepresentativeshallhavetherighttoinspectand/ortotesttheGoodsto confirm their conformity to the Contract specifications at no extra cost to the Purchaser.ThePurchaser shallnotify theSupplierinwritinginatimelymannerofthe identityofanyrepresentativesretainedforthesepurposes.
2TheinspectionsandtestsmaybeconductedonthepremisesoftheSupplieratpointof deliveryand/orattheGoodsfinaldestination. IfconductedonthepremisesoftheSupplier allreasonablefacilitiesandassistanceshallbefurnishedtotheinspectorsatnochargetothe Purchaser.
3ShouldanyinspectedortestedGoodsfailtoconformtothespecifications,thePurchaser mayreject thegoodsandtheSuppliershalleitherreplacetherejectedGoodsormake alterationsnecessarytomeetspecificationrequirementsfree ofcost tothe Purchaser.
4The Purchaser's right to inspect, test and where necessary, reject the Goods after the Goods' arrivalatProjectSiteshallinnowaybelimitedorwaivedby reasonoftheGoods havingpreviously beeninspected,testedandpassedbythePurchaseroritsrepresentative priortotheGoodsshipment.
12. ManualsandCDs
[
1.Beforethe goods and equipment are taken over bythe Purchaser, the Supplier shall supplyoperationandmaintenancemanuals (ifany)ofthegoodsandequipment’s.
2. FortheSystemOther Softwarethefollowingwillapply:
TheSuppliershallprovidecomplete andlegaldocumentation ofhardware; allsubsystems, operatingsystems,compiler,systemsoftwareandtheother software.TheSupplier shallalsoprovide licensed softwarefor allsoftware products,whetherdeveloped by itoracquiredfromothers.The supplier shallalsoindemnifythepurchaseragainstanylevies/penaltiesonaccountofanydefaultin thisregard.
13. AcceptanceCertificates:
On successful completion of acceptability test, receipt of deliverables etc, and after the purchaserissatisfiedwiththeworkingofthesystem,theacceptancecertificatesignedby thesupplierandtherepresentativeof thepurchaserwillbeissued.Thedateonwhichsuch certificateissignedshallbedeemedtobethedateofsuccessfulcommissioningofthesystems.
14.Payment
1. 100%paymentaftersuccessfulinstallation, commissioningandacceptanceofthesystem.
2.TheSupplier'srequest(s)forpaymentshallbemadetothePurchaserinwriting,accompanied by an invoice describing, as appropriate, the Goods delivered and theServices performed, and bydocuments, submitted pursuant to tender clause, and uponfulfillment ofotherobligationsstipulated inthecontract.
3. PaymentshallbemadeinIndianRupees
15) The Price Bid will be opened after the Technical Evaluation and offers received by the tenderers who fulfill the tender conditions as per Committee and only their price bid will be opened.
16) The rate quoted in the e-procurement platform format should be for the unit. The Tenderers are strictly prohibited to change/alter specification or unit size given in the e-procurement platform format otherwise the rates offered will not be considered.
ANNEXURE- I
TENDER OFFER FORM
NO.RIMS/SUP/E-TEND/EQP/05/2016-17.(IND-1122)CALL-2 Dated 13.05.2016
To, Aaa
The Director,
Raichur Institute of Medical Sciences,
Hyderabad Road,
RAICHUR-584102.
Sir,
I/ We have examined the tender documents in connection with the supply Laptops to your Institute under the rate contract for the period called by you, I / we the undersigned offer to supply and deliver the Laptops in conformity with the terms and conditions of the tender at the rates quoted in Annexures if the contract is awarded in my /our favour. I / we understand that the quotation offered shall be valid for a period of (12) twelve months from the date of offer of contract which may further be extended by another (3) three to (6) six months if required by you.
I / We understand that the quotation offered shall be valid for not more than 12 months (1 Year) from the date of award of tender.
I / We undertake if our quotation is accepted, I / We will enter into contract to deliver the goods in accordance with the delivery schedule.
I / We agree to abide by this tender for the specified period.
I / We undertake to deposit Security Deposit amount in accordance with the terms and conditions of the tender if our offer is accepted.
I / We understand that you are not bound to accept the lowest or any quotations you may receive.
Date:Place:
Phone No: Fax No: / Signature:
Name in Capital
Capacity *:
Seal of the firm:
Name and Address & Phone No.
of the person signing the tender form: / Official:
Ph: / Residential:
Ph:
Note; please indicate the designation and enclose the authority of the person signing the document.
Affix the Photograph of the person signing the document attested by Gazetted Officer
ANNEXURE – I(A)
TENDER DECLARATION FORM
NO.RIMS/SUP/E-TEND/EQP/05/2016-17.(IND-1122)CALL-2 Dated 13.05.2016
TENDER FOR SUPPLY OF LAPTOPS UNDERTAKING TO BE FURNISHED BY THE TENDERER FOR HAVING ACCEPTED THE TERMS & CONDITIONS OF THE TENDER DOCUMENT.
To
The Director,
Raichur Institute of Medical Sciences,
HYDERABAD ROAD,
RAICHUR-584102.
Sir,
In accordance with the terms and conditions of tender document for supply ofLAPTOPS for the period of one year which may further extended by another three to six months if required by you, I / We have gone through all the terms & conditions and hereby agree to accept and undertake to abide the same.
Further stating that firm is not Black Listed with any Government/Quasi Government Organizations & the documents submitted in the Tender are not false/erroneous.
DatePlace / Signature
[]
Name in capital
Seal of the Firm/Company.
MinimumEligibilityCriteria
Part1-General Information
Annexure–II