Quarterly Report on Local Treasury Operation Evaluation Conducted
BLGF Region CARAGA, 2nd Quarter CY 2017
Name of LGU Pro/City/Mun. / Inclusive date of Evaluation / BLGF Authority / Name and Position of BLGF Evaluators / Findings/Comments / Recommendation / Date of Completion of Evaluation Report / Date of Submission of Evaluation Report to the LGU / Action Taken by the LGU/Other Remarks1. Esperanza, Agusan del Sur / April 3-6, 2017 / T.O. No. 018-2017
March 29, 2017 / A. H. de la Calzada
LTOO III
E. W. Caturan
F. A. III
M. D. de la Pena
LTOO II - PTO, ADS / 1. Accountability for accountable forms could not be determined due toabsence of CRAAF since June, 2013.
2. Likewise, actual cash accountability could not be established as there was no inventory of AFs.
3. Cashbook posting needed improvement and oftentimes delayed.
4. Vacant positions remained unfilled / Compel Incharge to prepare said pertinent report every month.
Remind Incharge of this particular aspect of treasury operations.
Follow bookkeeping rules to arrive at actual balances.
Make representa-tion with LCE to give priority for the treasury office
since it is a revenue-raising unit of the LGU. / June 20, 2017 / On process
2. Bayabas, Surigao del Norte / April 22-23, 2017 / T.O. No.031-2017 May 16, 2017 / Melvin Joy l. Yu
LTOO II
F. G.Palangpang
Actg. APT - SDS / 1.No updated Assessment Roll
2. Some RPTARs were not updated
3.No standard Account Register for Business Tax
4. Two plantilla positions remained vacant
5.Lack of computer machines hindered daily tasks
6. No proper turnover of Accountable Forms between Collectors
7. No Cashbooks for some Collectors; instead columnar books were used
8. Barangay shares were not remitted regularly / Remind Assessor of his responsibility under RA 7160
Update RPTARs on regular basis
Use the standard index card to ensure proper monitoring of taxes due and paid
Persuade the LCE to fill-in the vacancy to improve efficiency and effectiveness of the Treasury Office
Include in the next Budget Proposal
Follow the required procedure for accountability purposes
Provide them with the standard cashbook
Adhere to what is required / June 2, 2017 / On Process
3. Cagwait, Surigao del Sur / April 24-26, 2017 / T.O. No. 031-2017
April 16, 2017 / Melvin Joy l. Yu
LTOO II
F. G.Palangpang
Actg. APT - SDS / 1. Outdated Local Economic Enterprise Ordinance, circa 2008
2. No updated Assessment Roll
3. RPTARs were not updated
4. Risk of erroneous
computation done manually was high
5. Lack of computer machines to speed up routinary work
6. Collectors were delayed in cashbook posting
7. Collectors failed to foot and rule each and every page; and certify balances at month’s end
8. BPLO was doing the assessment of business taxes though collection was with the Treasury Office. / Immediate Revision is recommended
Remind Assessor of his role
Update RPTARs on a regular basis
Invest in automation to achieve efficiency
Include in the next Budget Proposal
Require them to update their posting
Require them to follow bookkeeping rules
Assessment of business taxes should be done by the Treasury since that is an inherent function of the Office vis-à-vis the collection / June 2, 2017 / On Process
4. Cabadbaran City / May 2-5, 2017 / T.O. No. 028-2017
Aril 27, 2017 / A. H. de la Calzada
LTOO III
E. W. Caturan
F. A. III
Ariane T. Chan
AO III / 1. Cashbook posting needed improvement and oftentimes delayed.
2. Accountability for accountable forms could not be determined due to absence of monthly CRAAF
3. Hence, actual cash accountability could not be established as there was no inventory of AFs.
4. Some collectors had delayed remittance
5. Disbursing Ofcr. Designate had an unliquidated CA since last year.
6. LRC was not updated since 2012 / Require CT to do it daily as well as the Collectors
Compel to prepare it monthly
Remind CT to do this religiously
CT to monitor them regularly
CT to compel her to return the cash balance .
LGU must have it updated to relate to the changing times. / June 30, 2017 / On process
5. Mainit, Surigao
del Norte / May 23-26, 2017 / T.O. No. 032-2017
May 10, 2017 / A. H. de la Calzada
LTOO III
E. W. Caturan
F. A. III
Ariane T. Chan
AO III / 1. Collectors had delayed and partial remittances
2. J. O. workers were allowed to collect taxes, etc.
3. CRAAF was not updated
4. Logbook for AFs
needed revision
5. Collectors did not have cashbooks / Incharge to monitor them at all times
Regular collectors should handle the collection as they are bonded; JOs may act as sub-collector but the accountability rests with the regulars.
Update it monthly
Follow the format prescribed in LTOM
Provide them with CBs / On process