Quarterly Computer Matching and Privacy Protection Act Report
OFFICE OF TREASURY INSPECTOR GENERAL
FOR TAX ADMINISTRATION
DATE: July 1, 2010
Exhibit(400)-30.3
Quarterly Computer Matching and Privacy Protection Act Report
Guidelines for completing the Computer Matching Agreement Benefit Analysis Spreadsheet
All computer matching conducted pursuant to a Computer Matching Agreement will be documented in the Computer Matching Agreement Benefit Analysis Spreadsheet, which will be transmitted by the field divisions to SED-Cincinnati at the end of each quarter in which computer matching has occurred. The spreadsheets will not be cumulative; each quarter marks the beginning of a new reporting period and should not include any information from prior quarters. There is no requirement to submit negative reports to SED-Cincinnati for quarters in which no computer matching occurred.
The following information will facilitate completion of the Spreadsheet:
TIGTA Function: SED, OIT, TIGTA Field Divisions in Office of Audit and Investigations
Case Number: Audit or Investigation Number
Case Title: Audit or Investigation Title
TIGTA Employee conducting the match: Last name only
Purpose: The reason for the match; what you are attempting to identify. Be very brief.
Database Used in Match: Short names of databases are all that is needed. Use one row for each match performed. For example, ten different database matches will use ten rows to report the needed information.
Date Match Performed: If matching occurs over a period of time, to and from dates are recommended.
Number of Records in Final Result: Number of Records obtained or provided to the case agent/auditor as a result of the match.
Number of Hours Spent Doing Match: Hours spent performing the computer match of records.
The following information will be completed by SED-Cincinnati:
Number of Cases Carded from Project: Number of Spin-off investigations associated with the Case Number under which the match was performed.
Results: The following data will be collected from the following PARIS data sources for the Administrative, Civil and Criminal results:
· PARIS Section 4, Administrative/Civil Status
Administrative Action (results): codes 3,4,5,6,7,8,9,10,11,12,21 – If one of these codes is input as the last code by the agent closing out the investigation, it will be counted in the Results as an Administrative Result.
· PARIS Section 6, Legal Actions
Civil Action (code): 1 – If the last code input by the agent closing out the investigation is 1, it will be counted in the Results as a Civil Result.
· PARIS Section 6, Legal Actions
Legal Action (code): 9, 13, 14, and 20 – The last code input by the agent closing out the investigation will be counted as a Legal Action.
· Financial Savings on Spin-offs:
PARIS Section 8, Financial
Financial Code –codes 1, 2, 7, 8, 9, 10, 16, 17, 20, 22, and 24 with amount entry. The last code input by the agent closing out the investigation will be counted in the Financial Savings if an amount is entered in the amount section. Entries without amounts will not be counted.
Note: The final report will be divided into three categories: External Fraud, Internal Fraud and Financial Fraud. SED-Cincinnati will use the DAT team guidelines to define these categories in order to achieve uniformity in the TIGTA reporting system. These categories will be based on the input by the case agent in the S1, Case Information, Case Category (Employee, Non-Employee, NII, LII, TIGTA Personnel) in conjunction with the S3 Violations, Primary Profile (numbers 1-9).
Operations Manual 1 Chapter 400