D.2Man-Day Calculation Criteria (Minimum Initial Certification Audit Time)

Food Chain Category
(as in ISO 22003) / D
Basic On-site Audit Time / H
For each Additional HACCP Study / MS
Absence of certified relevant management system / FTE
Number of Employees / For each additional Site visited
A / 0.75 / 0.25 / 0.25 / 1 to 19 = 0
20 to 49 = 0.5
50 to 79 = 1.0
80 to 199 = 1.5
200 to 499 = 2.0
500 to 899 = 2.5
900 to 1299 = 3.0
1300 to 1699 = 3.5
1700 to 2999 = 4.0
3000 to 5000 = 4.5
> 5000 = 5.0 / 50% of minimum on-site audit time
B / 0.75 / 0.25
C / 1.5 / 0.50
D / 1.5 / 0.50
E / 1.0 / 0.50
F / 1.0 / 0.50
G / 1.0 / 0.25
H / 1.0 / 0.25
I / 1.0 / 0.25
J / 1.0 / 0.25
K / 1.5 / 0.50

D.3 Man-days calculation:

Food Chain Categories Man-Days / D
Mandays for Additional HACCP / H
Absent of MS / MS
Man-days For No. of Employees / FTE
Additional Sites Man-Days / ASM
Total Man-Days for Initial Certification / Total of D+H+MS+FYE+ASM

D.4 Assessment Schedule:

Total Audit Man-days required
Stage-1 Mandays
Stage-2 Mandays
Surveillance Frequency: 6 Month/ 9 Month / Annual
Surveillance Man-Days
Audit Team
Technical Expert Needed

D. 5: Availability & Selection of audit teams:

Sl. No. / Name / Designation / Categories / Impartial
1 / Name of the Team Leader to be specified here / Lead Auditor
2 / Name of the Team Member to be specified here (if any) / Auditor
Name of the Tech Expert (If Required) / Technical Expert / X / X
3 / Name of the Interpreters (If Required) / Interpreters / X / X

D.6: Review and Approval:

Reviewed By (Sign): Tech. Manager-FSMS / Tech. Expert used for the Review: / Approved By (Sign) / CEO

Date:

Note:

  • Comment of Tech Expert used for the contract review to be specified here:
  • Reason to be specified here; if CR is not approved by CEO:

NOTE OF THE CONTRACT REVIEW:

D. 7: Calculation of Minimum Initial Certification Audit Time

The minimum audit time for a single site, Ts, expressed in days, is calculated as follows:

Ts = (TD + TH + TMS + TFTE)

Where

  • TD is the basic on-site audit time, in days;
  • TH is the number of audit days for additional HACCP studies;
  • TMS is the number of audit days for absence of relevant management system;
  • TFTE is the number of audit days per number of employees.

Where

Dis the basis on-site audit time;

His the audit days for additional HACCP studies;

MS is the audit days for absence of relevant management system;

FTE is the audit days per number of employees.

D. 8: Minimum Audit Time for Each Additional Site, Tm:

Tm = Ts x 50/100

D.9: Calculation of minimum surveillance and recertification audit time

  • The minimum surveillance audit time shall be one-third of the initial certification audit time, with a minimum of 1 audit day (0,5 audit day for categories A and B).
  • The minimum recertification audit time shall be two-thirds of the initial certification audit time, with a minimum of 1 audit day (0,5 audit day for categories A and B). When properly documented and justified, a reduction to the minimum can be made in a less complex organization measured by number of employees, size of the organization and/or product volume or within categories having an initial minimum audit time of less than 1,5 audit days.

D.10: Sampling Plan for Multi-site Organizations:

Total Number of Sites
X between 1 and 20 / 21 / 22 / 23 / 24 / 25 / 26 / 27 / 28
Number of Sites above 20 / 0 / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8
Additional Number of sites to be audit / 0 / 1 / 1 / 1 / 1 / 1 / 2 / 2 / 2
Number of sites to be audited / x / 21 / 21 / 21 / 21 / 21 / 22 / 22 / 22

Sampling Criteria: TNV shall apply following sampling program to ensure an effective audit of the FSMS:

  1. TNV shall permit sampling in case of multi-site only for categories A, B, E, F and G.
  2. TNV shall permit sampling in case of multi-site only for organizations having more than 20 sites operating similar processes within these categories. This applies to the initial certification, to surveillance and to recertification audits. The certification body shall justify its decision on sampling for multi-site certification.
  3. For organizations with 20 sites or less, all sites shall be audited.
  4. The sampling for more than 20 sites shall be at the ratio of 1 site per 5 sites. All sites shall be randomly selected and, after the audit, no sampled sites may be nonconforming (i.e. not meeting certification thresholds for ISO 22000)
  5. At least annually, an audit of the central office for the FSMS shall be performed by the TNV.
  6. At least annually, surveillance audits shall be performed by the certification body on the requirednumber of sampled sites.
  7. Audit findings of the sampled sites shall be considered indicative of the entire system and correction shall be implemented accordingly.

D.11: Validation of the Critical Aspect:

iExclusion Policy: The CAB shall not exclude activities, processes, products or services from the scope of certification when those activities, processes, products or services can have an influence on the food safety of the end products as defined in the scope of certification.

iiTNV shall choose the audit day, time and season, so that the audit team has the opportunity of auditing the organization operating on a representative number of product lines, categories and subcategories covered by the scope of certification.

iiiAudit time decided by the TNV shall be justified and recorded at TNV for determining the time needed to plan and accomplish a complete and effective audit of the client’s FSMS.

No. of Employees / Total Auditor Man-days for Initial Certification / On Site Man-days for
Average Scale Man-days / Total outside Man-days @ 90% / Stage1 Audit / Stage2
Audit / S A
Annual / Re
Assessment
1-5 / 1.5 / 1.35 / 0.5 / 1 / 1 / 1
6-10 / 2 / 1.8 / 1 / 1 / 1 / 1
11-15 / 2.5 / 2.25 / 1 / 1.5 / 1 / 2
16-25 / 3 / 2.7 / 1 / 2 / 1 / 2
26-45 / 4 / 3.6 / 1 / 3 / 1.5 / 3
46-65 / 5 / 4.5 / 1 / 4 / 1.5 / 3
66-85 / 6 / 5.4 / 1 / 5 / 2 / 4
86-125 / 7 / 6.3 / 2 / 5 / 2 / 5
126-175 / 8 / 7.2 / 2 / 6 / 3 / 5
176-275 / 9 / 8.1 / 2 / 7 / 3 / 6
276-425 / 10 / 9 / 2 / 8 / 3 / 7
426-625 / 11 / 9.9 / 2 / 9 / 4 / 7
626-875 / 12 / 10.8 / 2 / 10 / 4 / 8
876-1175 / 13 / 11.7 / 2 / 11 / 4 / 9
1176-1550 / 14 / 12.6 / 2 / 12 / 5 / 9
1551-2025 / 15 / 13.5 / 2 / 13 / 5 / 10
2026-2675 / 16 / 14.4 / 2 / 14 / 5 / 11
2676-3450 / 17 / 15.3 / 2 / 15 / 6 / 11
3451-4350 / 18 / 16.2 / 2 / 16 / 6 / 12
4351-5450 / 19 / 17.1 / 2 / 17 / 6 / 13
5451-6800 / 20 / 18 / 2 / 18 / 7 / 13
6801-8500 / 21 / 18.9 / 2 / 19 / 7 / 14
8501-10700 / 22 / 19.8 / 2 / 20 / 7 / 15
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TNV-F-022-F Issue01, Rev 01 Page 1 of 1 Jan, 2016