JOB TITLE / Financial Accounts Assistant
SERVICE PROVISION / ARS
SCALE POINT / Scale Point 21-25; Scale Range £20,100-£22,615
CONTRACT TYPE / Permanent – 37 hours per week
LINE MANAGER / Financial AccountsManager
DATE OF ISSUE / October2017

Purpose of Role:

Working in a team of 5, all accountable to the Financial Accounts Manager, you will be responsible for the smooth running of the Purchase Ledger along with ad hoc duties to provide cover and support for other parts of the finance team.

Specific Duties:

Purchase Ledger
  1. Maintain and run computerised purchase ledger.
  2. Resolve queries as necessary.
  3. Control and issue manual and computerised cheques and automatic BACS payments.
  4. Liaise with suppliers and internal managers as necessary.
  5. Balance and reconcile ledger at period end, liaise with FAM regarding balances

Expenses
  1. Check staff documentation and expense claims to ensure correctly completed and appropriately authorised
  2. Ensure timely payment of expenses

Petty Cash
  1. Check returns for accuracy and completeness
  2. Prepare cheques for collection on a weekly basis
  3. Reconcile accounts on a monthly basis

Utilities
  1. Working with other members of the department to deal with utility companies and their invoices
  2. Assist with queries relating to all utility services

Rents
  1. Assist with maintaining computerised rental system ensuring integrity of the database.
  2. Liaise with external agencies and staff as necessary to minimise debt.
  3. Prepare banking sheets

Internal Audits
  1. To assist with all internal audit requirements as agreed with the Board of Trustees

Fundraising
  1. To assist with maintaining and updating sales force in conjunction with the fundraising department.

Additional
  1. Attend regular supervision sessions.
  2. Provide cover in the department both where appropriate.
  3. Liaise with other staff and external bodies over matters relating to Finance.
  4. Carry out any other reasonable duties as required.
  5. Undertake month end and year end routines.

Essential Experience, Knowledge and Ability – the successful candidate must demonstrate the following: / Assessment
A good understanding of accounting principles and systems. / Interview
Understanding of the principals of Purchase Ledger and how it affects cash flows. / Form / Interview
High level of numeracy / Form / Interview
Computer literate / Form
Ability to work on own initiative as well as in a team. / Interview
Proven ability in paying close attention to detail and ensuring tasks are completed in a timely manner. / Form / Interview
Ability to prioritise. / Form
Flexible approach to work and workplace requirements. / Interview
Proven ability to use Microsoft Excel / Form / Interview
Relevant experience in an accounts team undertaking similar tasks. / Form / Interview
Bookkeeping/ AAT or similar recognised qualification / Form
Willingness to pursue relevant training as required. / Interview
Good telephone manner and communication skills / Interview
To be sympathetic to the aims of the Society of St James / Form / Interview
A preparedness to treat the Society’s clients non-judgmentally and with respect. / Form / Interview
Flexible approach to work and workplace requirements. / Form / Interview
Desirable Experience: Knowledge and Ability – the successful candidate must demonstrate the following: / Assessment
Knowledge of Sage accounts software. / Form
Knowledge of rent accounting and related systems / Form
Understanding of the Society’s aims and reasons for operating. / Interview
Good interpersonal skills. / Interview
Ability to grasp complex issues and act accordingly / Interview
Experience of working in purchase ledger/accounts payable. / Form / Interview
Experience of working in, or commitment to work within, the voluntary sector. / Interview
Holder of a full driving license. / Form

The SSJ Competency Framework

SSJ uses a Competency Framework as part of its recruitment procedures. The SSJ Competency Framework identifies specific competencies that staff in each job role are required to demonstrate. As well as being able to demonstrate the experience, knowledge and abilities required for the role, all staff are required to demonstrate competencies that contribute to each area identified in the Framework Model below:

Competencies – Financial Accounts Assistant
  1. Communicates effectively both face to face and over the phone with technical and non-technical staff.
  2. Picks up new skills and quickly and competently applies these in the role.
  3. Knows who to talk to or where to go for help if needed.
  4. Effective team player who interacts well with colleagues and management.
  5. Willing to undertake additional duties that fit within the context of this role.

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