Last updated:February 26th, 2016
Purpose:Consultation list for Business Case
The following is a listing of areas/individuals that may need to be consulted as part of the process to prepare a Business Case. Consultation promotescollaboration among ministries and catalyzes horizontal-planning across government, which can save time, money and effort for ministries looking to invest in IM/IT projects.
Guidelines:
The intention of consultation/review at this stage is to highlight and address important and/or significant issues, questions and risks that will have to be mitigated/considered to ensure a successful project.Consultation provides an indicator of project feasibility, requirements and safeguards needed, should the project proceed to implementation.
The following table summarizes the primary scope of review and relevant standards and policy against which the review is to be carried out for each of the highlighted areas. This list can be used as a guide to ensure that the appropriate individuals have been engaged and the appropriate areas have been considered as part of planning for the Business Case creation.
Table 1 – Consultation Summary by Stage
Review context and details described below in Table 2
Inception / Concept Case Development / Business Case DevelopmentOCIO, M/IT Capital Investment Branch / Philip Twyford, Jill Carruthers, Kailyn Sherk
OCIO, Enterprise Architecture, Standards and Planning / Derek Rutherford
Regulatory Reform Branch / Lyn Forbes, Amber Crofts
IM/IT Procurement / Bedrija Hromic
GCPE, Corporate Online Solutions / Walter Moser (or delegate)
GCPE, Strategic Design and Transformation / David Hume (or delegate)
GCPE, Enterprise Data Services / Elaine Dawson (or delegate)
OCIO, Identity Information Management (IDIM) / Sophia Howse
OCIO, Hosting / Ian Donaldson
OCIO, Network / Chris Hauff
OCIO, Privacy / Sharon Plater
PayBC / Steve Rossander
OCIO, Strategic Partnerships’ Office / Geoff Haines
Office of the Comptroller General, Financial Management Branch / Ken Worthy
(or Tamara McLeod)
OCIO, Information Security / Gary Perkins
Table 2 - Review Context and Details
Responsible Area: / Primary reviewer: / Review context: / Reference: / When:OCIO, M/IT Capital Investment Branch / Philip Twyford
Jill Carruthers
Kailyn Sherk / Ministry project teams should consult with the IM/IT Capital Investment branch to seek input into strategic direction, funding model and technical feasibility of their projects.
The IM/IT Capital Investment branch may also be able to assist project teams in identifying solutions to capacity, technical and project management concerns, and facilitate the project as a partner. / CPPM: Ch 12 / Inception/Throughout:
Throughout the development and planning process. From inception of idea to Concept Case preparation, through Business Case development and implementation
Office of the Comptroller General, Financial Management Branch / Ken Worthy
(or Tamara McLeod) / The primary purpose for this consultation is to ensure that financial systems are developed and implemented with due regard to generally accepted financial control standards, and are consistent with government business and systems strategic direction. It also ensures that that the proposed financial system or enhancement is warranted in addition to what is provided, or is capable of, by the suite of corporate financial systems.
Proposed investments should strive towards integrated financial management to support government decision-making, accountability and transparency. / CPPM: Ch.13 / Business Case Development:
Consultation should happen as part of Business Case Development
Ministry project teams must collaborate with the Office of the Comptroller General prior to developing any new financial systems, or making significant modification to an existing system or a system that has a key financial component.
IM/IT Procurement / Bedrija Hromic / Ministries must discuss their IM/IT requirements with the IM/IT Procurement, Procurement Services Branch, SSBC to ensure that their preliminary procurement, contracting and vendor management strategies are based on government’s principles of fair and open public sector procurement.
Strategies for compliance with all relevant internal and external rules, regulations, policies and laws should be adequately considered and ministries should work to ensure maximization of value to government from procurement. / CPPM: Ch.6, Section 6.3.5 / Concept/Business Case Development:
During the development of the Concept/Business Case, or prior to initiating procurement of any/all IM/IT related products or services.
OCIO, Information Security / Gary Perkins / Ministry project teams should consult with OCIO, Information Security to ensure they have the appropriate strategy and the safeguards to ensure security of information systems including the protection of personal data, systems, documentation, computer-generated information and facilities from accidental or deliberate threats to confidentiality, integrity or availability. / CPPM: Ch.12 and
OCIO supplemental Information Security policy. / Business Case Development:
Consultation should happen as part of the Business Case development. This is a mandatory requirement for all IM/IT investment proposals.
OCIO, Enterprise Architecture, Standards and Planning / Derek Rutherford / Ministry project teams should consult with OCIO, Architecture, Standards and Planning branch to ensure the team has the appropriate strategy in place to comply with the framework for OCIO’s development standards. / CPPM: Ch.12 and OCIO’s supplemental standards. / Concept/Business Case Development:
Consultation should happen as part of the Concept Case and Business Case development.
OCIO, Identity Information Management (IDIM) / Sophia Howse / BC government strategic direction includes a commitment, enabled by IDIM, to integrate digital services and to deliver them electronically where possible. Ministry teams should consult with OCIO, IDIM to identify synergistic opportunities to leverage IDIM infrastructure use the identity and authentication services and ensure compliance with government’s identity management direction / CPPM: Ch.12 / Business Case Development:
Consultation should happen as part of the Business Case development.
OCIO, Hosting / Ian Donaldson / Responsible for hosting services for government. Should be involved in consultation on any project with significant demands on hosting services.
Note: Infrastructure capital (above operating) should be considered as part of the project / Business Case Development:
Consultation should happen as part of the Business Case development.
OCIO, Network / Chris Hauff / Network, Communications and Collaboration Services (NCCS) delivers telecommunications and data network services to meet current and future business requirements for ministries and broader public sector clients. / Business Case Development:
Consultation should happen as part of the Business Case development.
OCIO, Privacy / Sharon Plater / Privacy and integrated information management compliance and training
Ensure meeting legislative responsibility under FOIPPA / Business Case Development:
Consultation should happen as part of the Business Case development.
GCPE, Corporate Online Solutions / Walter Moser (or delegate) / Any materials prepared for public consumption, regardless of the medium used, must be approved by GCPE. Ministries must to comply with relevant policies and standards and to align with government’s internet strategy.
GCPE, Corporate Online Solutionsmust be involved if concept/business cases include:
- Publishing of online content, content management or web applications.
Ministry project teams are encouraged to consult with GCPE early on in their planning (during both Concept Case and Business Case development)
GCPE, Enterprise Data Services / Elaine Dawson (or delegate) / GCPE, Enterprise Data Services must be involved if concept/business cases include:
- public and/or cross government Enterprise access and use of government’s data (e.g. collection management, cataloguing and publishing of data products)
- Interactive digital maps (e.g. like Google Maps, maps on mobile devices, offline use) and location services (e.g., locating civic addresses, postal codes, administrative boundaries).
Ministry project teams are encouraged to consult with GCPE early on in their planning (during both Concept Case and Business Case development)
GCPE, Citizen Engagement / David Hume
(or delegate) / Ministry project teams are encouraged to consult with GCPE, Ministry of Advanced Education to ensure compliance with relevant policies and standards regarding public engagement projects or technology prior to business case development. / CPPM: Ch. 22 GCPE’s Standards and
BC Citizen Engagement Handbook / Concept/Business Case Development:
Concept cases should clearly demonstrate how and when citizen engagement practices will be/have been conducted.
GCPE, Strategic Design and Transformation / David Hume
(or delegate) / Ministry project teams should consult with GCPE, Strategic Design and Transformation to ensure alignment with the corporate direction to conduct human centered service design prior to business case development.
Concept/Business cases should clearly demonstrate how and whenService Design and User Experience practices will be/have been conducted. / CPPM: Ch. 22,
BC Service Design Playbook,
BC User Experience Toolkit / Concept/Business Case Development:
Ministry project teams should consult with GCPE early on in their planning (during Concept Case development) and throughout the creation of their Business Cases.
PayBC / Steve Rossander / BC government strategic direction includes a strategy to enable the public to pay for government products and services through one payment service, one payment process, and one payment management solution.
Ministry teams are required to consult with OCG, PayBC team to identify synergistic opportunities to onboard and ensure compliance with government’s payment strategy / CPPM: Ch. 13 / Business Case Development:
Consultation should happen as part of the Business Case development
Regulatory Reform Branch / Lyn Forbes
Amber Crofts / Government’s Regulatory Reform Branch promotes clear, simple regulations and policy to make it easier for citizens and businesses to deal with government through a commitment to eliminate unnecessary red tape, and minimize the time and cost for citizens and businesses to access government services or comply with regulatory requirements.
Ministry project teams are encouraged to consult with the Regulatory Reform Branch to identify opportunities for red tape reduction andregulatory reform to ensure compliance with related standards and policies. / Regulatory Reform Policy and Checklist / Concept/Business Case Development:
Consultation should happen as part of the Concept Case and Business Case development
OCIO, Strategic Partnerships’ Office / Geoff Haines / As mandated by Treasury Board, the Strategic Partnerships’ Office holds the overall responsibility for oversight, leadership, policy and governance over alternative service delivery contracts and other complex, high-value service contracts across all of the BC Government
Ministry project teams are encouraged to consult with OCIO’s Strategic Partnerships Office to ensure optimum sourcing strategies, particularly for highly complex and high value contracts with external parties. / Treasury Board, June 20, 2012 (TB Minute 263529) / Business Case Development:
Consultation should happen as part of the Business Case development
Public Service Agency (PSA) / Alison Looysen
(or Elizabeth Killam) / Human Resources, Staffing and Payroll
Other Ministries/Sectors / Additionally, project teams should explore opportunities to collaborate with other sectors and identify areas for synergy with existing or planned investments. / Throughout:
From Concept Case planning through Business Case Development and into implementation
Draft – Subject to Review and Change.
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