Attachment A

/ COUNTY OF DANE
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
Room 425 City-County Building
210 Martin Luther King Jr. Blvd.
Madison, WI 53703-3345
608/266-4131
FAX 608/266-4425 TDD 608/266-4941
BONNIE HAMMERSLEY
Director of Administration / CHARLES HICKLIN
Controller

DATE: February 29, 2008

TO: All Proposers

Request For Proposals #108037: Youth Employment Initiative

FROM: Carolyn Clow, Purchasing Agent

SUBJECT: ADDENDUM #2

The following people attended the preproposal conference:

Carolyn Clow / Dane County Purchasing
Stephen Blue / Dane County Human Services
Meme Kintner / Goodman/Atwood Community Center
Ben Hunter / Goodman/Atwood Community Center
Brian Covey / Forward Service Corp.
Gwen Schuyler / Forward Service Corp.
Casey Behrend / Youth Services of Southern Wisconsin
Jay Kiefer / Youth Services of Southern Wisconsin
Caitlyn Pisarski / Centro Hispano
Kent Craig / Centro Hispano
Brian VanWyngad / Common Wealth Development
Tariq Pasha / Common Wealth Development
John Hiester / Employment & Training Association
Anne Niendorf / Employment & Training Association
Sandra Howland / Employment & Training Association
Judy Olson / Operation Fresh Start
Jim Erlenborn / Employment & Training Association
Merritt Mapp / As/One
Ken Haynes / Timebank

Carolyn Clow gave an overview of the purchasing process.

Stephen Blue gave an overview of the RFP and it’s requirements.

The following answers are provided in response to questions received and questions raised at the vendor conference:

Question #1: / References – How would you like vendors to list their references? By list of names or letters?
Answer #1: / What we are seeking in relation to this requirement is the ability to show a demonstrated connection to community collaboration, employers and/or target consumers or target neighborhoods.
Question #2: /
How will Dane County screen the Youth Employment applications?
Answer #2: / The applications will first be screened by Dane County Purchasing Division to see if applicants have met all basic minimum requirements. Then the applications will be screen by a committee of five individual selected by DCDHS, three county, and two non-county screeners. The third aspect of our screening process will be DCDHS fiscal staff, who will rate cost effectiveness, and making sure all Dane County guidelines are met in relation to percents of administration, etc.
Question #3: /
What is Dane County looking for in respect to cost and length of time in 2008?
Answer #3: / We have an expectation that the selected vendor will have an operational program for the summer of 2008. Since the cost is pro-rated, we will use the review process to determine what proposal is the best cost value.
Question #4: / Is Dane County looking or seeking one sole vendor for this solicitation or multiple?
Answer #4: / We are seeking the best programming option for the target population and the community. This may come in the form of one vendor or multiple.
Question #5: / Do you stay in one age group or can you submit two?
Answer #5: / After some reflection we would encourage vendors to submit applications based upon the age groupings stated in the RFP. Vendors can submit proposals for the 14-16 age group, the 16-18 age group or both groups.
Question #6: / The monies that will be awarded total $160,000 maximum for both target groups. It was noted that the recipients will be notified in May. As the contract ends on December 31, is the $160,000, or $80,000 per target group for the seven month period from May to December in 2008 or will the money be pro-rated to reflect the seven month period?
Answer #6: / Dane County intends to prorate the funding based on the contract start date. For example, if the contract starts July 1st, 50% of the funds will be awarded.
Question #7: / In the RFP under the Project Description section 1.2.1, it reflects that the target groups for the Youth Employment Initiative are (1) youths ages 14-15. However, in the Needs section, 1.2.3. the RFP asks to provide activities for 14 to 16 year old youth. So, my question is simply is the younger target group 14 to 15 year olds or 14 to 16 year olds?
Answer #7: / Please use the age ranges stated in the Needs section. It is our belief that the 14-16 and 16-18 ranges give us the best coverage for both middle and high school groupings and covers the up range of both groups.
Question #8: / Will a carry-over of funds from 2008 to 2009 be permitted, especially considering the shortened time-period that this RFP covers?
Answer #8: / County Budget cycles are based on calendar years January 1-December 31. Therefore no carry will be allowed.
Question #9: / How many kids do you anticipate will be served?
Answer #9: / The RFP is intentionally silent on this issue to allow vendors to propose their vision for how to implement a quality program.
Question #10: / In Section 1.2.4, the RFP states that the funds are designed to enhance currently funded programs. What do you mean by currently funded programs?
Answer #10: / Dane County is not seeking to start up a new organization or program with this funding. This funding is to enhance programs which are currently in operation and promote collaborations between vendors. The funding source does not have to be currently funded by Dane County. Other fund sources such as City, State and or foundations.
Question #11: / Is post secondary education considered a successful outcome?
Answer #11: / Yes.
Question #12: / What are the expectations and requirements for parental consent and parental involvement?
Answer #12: / Both parental consent and parental involvement will be need in order to make this program successful. The County will consider suggestions from vendors as to how to address these issues.
Question #13: / Is Section 1.2.2: Objectives referring to kids deemed by the Delinquency Assessment to be high risk or very high risk vs. medium risk?
Answer #13: / Gang involved kids are not necessarily criminally involved kids. Criminally involved kids are not necessarily gang involved kids. For kids ages 16-18, the successful vendor will need to work with both the juvenile justice system as well as the adult justice system.
See Attachment A: Juvenile Delinquency Assessment/Court Report.
Question #14: /
Would a program that focuses on economically challenged kids fare less well than a program that focuses on higher risk kids?
Answer #14: / It is necessary to serve all kids on the continuum of risk with these funds. Vendors need to enter into this field with their eyes open to the needs of the kids and the challenges of serving them.
Question #15: /
Will funding be available in future years?
Answer #15: / The budgets for future years have not yet been established, so there is no guarantee of future funding. At this time, there is political will and support for this program.
Question #16: / Is the successful vendor expected to work in Sun Prairie, Stoughton and other outlying communities or just in Madison?
Answer #16: / This is a Dane County program and thus can serve youth from throughout Dane County. Each vendor will have to address the geographic area and kids it is proposing to serve in it’s proposal response.
Look on the Juvenile Court web site, and the Department of Human Services web site to find challenged Dane County neighborhoods and work strategically to meet the greatest needs. Vendors can also work comprehensively to serve kids from a wider area.
Question #17: /
Can funds be used for stipends for youth?
Answer #17: / Agencies may submit proposals which include provisions for payment of monies to participants for successful program participation. Agencies are advised to treat participants as interns rather than employees in those instances. County living wage expectations do not apply in that case.
Question #18: / Is a training wage different from a stipend?
Answer #18: / See question/answer #17.
Question #19: / Would the Federal Minimum Wage apply?
Answer #19: / See question/answer #17.
Question #20: / Can vendors assume support from the delinquency unit, the courts, etc. or do vendors need to build coalitions/ collaborations prior to submitting a proposal?
Answer #20: / The delinquency social workers that are overseen by Stephen Blue will be supportive. Judges are outside of Department of Human Services control, but some support can be anticipated. POS agencies whose contracts are overseen by Stephen Blue will also be supportive.
Question #21: / Section 4.3 asks for resumes of staff who will be assigned to the project. What resumes should we include if we intend to hire new staff?
Answer #21: / Please address the qualifications expected of new hires and proposed job descriptions. Also, please include resumes of the mangers who will oversee the program.
Question #22 / Section 4.4 requests references. What are the expectations for these references?
Answer #22 / Provide 2-3 references. Be sure to address any key collaborations that are proposed. Be sure to provide all contact information for the references.

Please acknowledge receipt of this addendum by noting “Addendum #2 Received” on the bottom of the Signature Affidavit when you submit your proposal.

INTERNET ADDRESS http://www.co.dane.wi.us/purch/purch.htm

MEMBER: NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING AND WISCONSIN ASSOCIATION OF PUBLIC PURCHASERS

Attachment A

DANE COUNTY DEPARTMENT OF HUMAN SERVICES

JUVENILE DELINQUENCY ASSESSMENT / REPORT TO THE COURT
Juvenile: › / Current Court Case No: ›
DOB: › / Sex: › / Ethnicity: › / SS#: ›
Social Worker: › / Primary Language, if not English: ›
Interpreter needed: ݬ Parents ݬ Child
DA: › / SPD/Atty.: ›
Judge: › / Law violation: ›
Branch: ›
Has family received CPS ongoing services? / Y ݬ N ݬ
Name of social worker if CPS case is open: ›
Assess. Date: › / Initial Assessment ›¨ or Ongoing Assessment ›¨
Juvenile lives with: › / Relationship: ›
Address: ›
Telephone (home): › / ›
School: › / Grade: › / school term: ›
Regular / Special Ed.: › / Full /Partial Day: ›
Attendance: ›
School behavior: ›
School contact person / title / telephone: ›
Employment: › / Duration: › / Telephone (work): ›
II. FAMILY DATA
Mother: › / DOB: › / SS#: ›
Current address: › / Work Hours: ›
Home Phone: › / Work Phone: ›
Employer: › / Education: ›
Current spouse if not married to ›
were married › and were divorced ›
Father: › / DOB: › / SS#: ›
Current address: › / Work Hours: ›
Home Phone: › / Work Phone: ›
Employer: › / Education: ›
Current spouse if not married to: ›
Siblings – name, date of birth, school, placement if not living with parent:
› / DOB: › / ›
› / DOB: › / ›
› / DOB: › / ›
› / DOB: › / ›
› / DOB: › / ›
Others living in household: ›
Significant extended family – names, relationships, living situations, concerns: ›
Mother’s family resides in ›
Father’s family resides in ›
Family insurance information: ›
III. PAST AND PRESENT JUVENILE / FAMILY ISSUES
Juvenile / family members – AODA issues/treatment: ›
Drug(s) of choice if AOD issues identified: ›
Juvenile / family members – mental health issues/treatment: ›
Juvenile / family members – other issues/treatment: ›
Juvenile / family members – CPS agency/ court history: ›
Delinquency history of siblings: ›
Previous court history of: ›
Legal history
Date of offense: / Offense: / Disposition: / Law Enf./Ct. Case #: / Supervision end date:
› / › / › / › / ›
› / › / › / › / ›
› / › / › / › / ›
Placement History
Start Date / End Date / Placement Setting
› / › / ›
› / › / ›
Significant family history: ›
Juvenile / family cultural considerations: ›
Family Native American Heritage: ›
IV. OTHER
Current law violations / offense(s): specify charges: ›
Victim Impact Statement (if submitted by victim): ›
v  Juvenile’s explanation of involvement: ›
v  Juvenile accepts responsibility: Y ›¨ N ›¨: ›
v  Incident was premeditated ›¨ or spontaneous ›¨: ›
v  Juvenile’s plan as to future offenses non-involvement: ›
v  Parent/Caretaker helped juvenile accept responsibility: Y ›¨ N ›¨: ›
v  Parent/Caretaker helped juvenile understand victim impact: Y ›¨ N ›¨: ›
v  Parent/Caretaker imposed consequences: Y ›¨ N ›¨: ›
v  Parent/Caretaker’s plan as to future offenses non-involvement by juvenile: ›
Significant information not presented elsewhere: ›
PROTECTION STRENGTHS / NEEDS ASSESSMENT
Please rate each question from 5 to 1 (5 = strength, 1 = need, 3 = unexceptional)
Parent/Caretaker scored below is:
› / Parent / › / Substitute Care Provider / › / Relative
› / 1. Parent/Caretaker is aware of juveniles’ friends, activities, and whereabouts.
›
› / 2. Parent/Caretaker sets rules, monitors compliance and enforces consequences.
›
› / 3. Parent/Caretaker promotes, models non-criminal behavior.
›
› / 4. Parent/Caretaker demonstrates cooperative behavior towards authority figures.
›
› / 5. Parent/Caretaker supports community consequences for juvenile’s behaviors.
›
› / 6. Parent/Caretaker/family members have positive role models and/or support systems.
›
› / 7. Juvenile complies with Caretaker’s rules and consequences.
›
› / 8. Juvenile accepts responsibility for choices, actions, consequences.
›
› / 9. Juvenile demonstrates cooperative behavior towards authority figures.
›
COMPETENCY STRENGTHS / NEEDS ASSESSMENT
Please rate each question from 5 to 1 (5 = strength, 1 = need, 3 = unexceptional)
› / 10. Juvenile has acceptable self-control and decision-making skills.
›
› / 11. Parent/Caretaker is a positive role model with respect to significant relationships.
›
› / 12. Parent/Caretaker acts responsibly as to use of alcohol and other drugs.
›
› / 13. Parent/Caretaker uses acceptable discipline techniques.
›
› / 14. Parent/Caretaker communicates effectively with juvenile.
›
› / 15. Parent/Caretaker engages the juvenile in positive family and community activities.
›
› / 16. Parent/Caretaker promotes juvenile’s school success.
›
› / 17. Juvenile achieves within educational abilities.
›
› / 18. Juvenile has interest/abilities in one or more academic/vocational areas.
›
› / 19. Juvenile has long-term educational or vocational goals.
›
› / 20. Juvenile is involved in constructive community / school activities.
›
› / 21. Juvenile demonstrates age-appropriate daily living skills.
›
› / 22. Juvenile demonstrates age-appropriate peer social skills.
›
› / 23. Juvenile demonstrates non-problematic sexual behavior.
›
› / 24. Juvenile demonstrates ability to learn from mistakes.
›
› / 25. Juvenile resolves conflicts in effective and non-violent fashions.
›
ACCOUNTABILITY STRENGTHS / NEEDS ASSESSMENT
Please rate each question from 5 to 1 (5 = strength, 1 = need, 3 = unexceptional)
› / 26. Juvenile has awareness of impact of his/her behavior upon victim.
›
› / 27. Juvenile has remorse towards victim.
›
› / 28. Juvenile willing to make amends to victim.
›
WISCONSIN DELINQUENCY RISK ASSESSMENT
› / 1. Age at First Referral to Juvenile Court Intake
Under 15 / 2
15 or Over / 0
› / 2. Prior Referrals to Juvenile Court Intake
Three or More None / 2
One or Two / 0
None / - 1
› / 3. Prior Assaults (includes but is not limited to use of a weapon)
Yes / 2
No / 0
› / 4. Prior Out-of-Home Placements
Two or More / 1
None or One / 0
› / 5. Prior runaways (from home or placement)
Two or More / 2
None or One / 0
› / 6. School Behavior Problems (includes truancy)
Serious Problems or Habitual Truancy Noted / 2
Minor Problems / 0
None / - 1
› / 7. History of Physical or Sexual Abuse, or of Neglect, as a Victim
Yes / 1
No / 0
› / 8. History of Alcohol or Other Drug Abuse
Yes / 1
No / 0
› / 9. History of Serious Emotional Problems
Yes / 1
No / 0
› / 10. Peer Relationships
Strong Negative Influence / 2
Negative Influence / 1
Good Support and Influence / - 1
› / TOTAL RISK SCORE
Risk Level: / › / Offense Level: / ›
Service-Placement Level: / ›
Service-Placement Adjustment: / ›
Final Service-Placement Level: / ›
RISK LEVELS
-3 to 1 / Low Risk / 5 to 8 / High Risk
2 to 4 / Medium Risk / 9 or Above / Very High Risk

Social workers must perform the service-placement adjustment process if adjustment is necessary. Social work supervisor sign off is required.