Purchase of Stationer/Printing/Plumbing Material/Toners &Consumables (Cleaning & Sweeping

TENDER DOCUMENT

Purchase of Stationer/Printing/Plumbing Material/Toners &Consumables (Cleaning & Sweeping Material)

Last Date for Submission: 29August 2017 (Tuesday) at 11:00 AM

Bid Opening Date: 29August 2017 (Tuesday) at 11:30 AM

Tender Fee (Rs. 1000- ) in favor of “Treasurer MUST”

MIRPUR UNIVERSITY OF SCIENCE & TECHNOLOGY (MUST), Mirpur

*Please Visit during working (8AM to 4 PM, Saturday off) hours for samples & other Clarifications.

Websites: www.must.edu.pk

Tel no. 05827-961046, Fax no. 05827-961046
Email:

1.Stationary Items / QTY
Binder Clip 1" / 30 box
Binder Clip 2" / 30 box
Binder Spiral / large / 100 Nos
Binding paper / A/4 / 40 rim
Binding paper / Legal / 10 rim
Book Binding Tape / 2” / 70, Nos
Book Binding Tape / 3” / 50 Nos
Box File / Legal, imported 4” / 500 Nos
Calculator (Large) / Citizen CT1400/ Equivalent / 25 Nos
Calculator small / Casio, Citizen or equi. / 50 Nos
Carbon paper / Best quality / 12Pkts
Chit Pad / 2x2 / 50 Pkts
Chit Pad / 2x3 / 90 Pkts
Chit Pad / 3x3 / 300 Pkts
Chit Pad / 3x4 / 40 Pkts
Course File / Plastic / 500 Nos
Cutter paper / Large with extra blades / 50 Nos
Drafting Pad / Small as per sample / 300 Nos
Drafting Pad / Large as per sample / 200 Nos
Drawing Pin / - / 100 Pkts
Dusters / White board / 500 Nos
File Board/folder / 400 Nos
File clip / As per sample / 65 Nos
Fluid marker / UNI / Dux / 200 Nos
Foot / Steel 12” / 80 Nos
Gum Stick / Medium sensa or equivalent / 800 Nos
High Lighter / Dollar or equivalent / 100 Pkts
Ink Marker / Blue, / 200 Pkts
Ink Marker / Black / 300 Pkts
Ink Marker / Red / 20 Pkts
lamination sheet / A/4 / 50 rim
lamination sheet / Legal / 50 rim
Lead pencil / HB or equivalent / 200 Pkts
Marker Blue permanent / Dollar or equivalent / 30 Pkts
Marker Black permanent / Dollar or equivalent / 150 Pkts
Marker red permanent / Dollar or equivalent / 20 Pkts
Marker Dollar green permanent / Dollar or equivalent / 10 Pkts
Marker black white board / Dollar or equivalent / 100 Pkts
Marker blue white board / Dollar or equivalent / 50 Pkts
Marker green white board / Dollar or equivalent / 40 Pkts
Marker red white board / Dollar or equivalent / 30 Pkts
Paper A4, 70 Gram / ik, HP or equivalent / 1300 Rims
Paper legal, 70 Gram, / ik, HP or equivalent / 900 Rims
Paper A/4, 80 Gram / Double A Imported or equi,500 sheet / 800 Rims
Paper A3, 80 Gram / Double A or equivalent / 15 Rims
Paper A5, 80 Gram / imp. or equivalent / 30 Rims
Paper 100 gram A 4, / Double A or equivalent / 50 Rims
Paper 100 gram Legal / Double A or equivalent / 15 Rims
Paper legal 80 Gram / AA Imported or equivalent,500 sheet / 400 Rims
Paper Clip / 100 pkt
Paper Pin / China No. 1 / 100 box
Pencil ball point / Piano (Red=50, Blue=400,) / 450Pkts
Pencil uni ball / Uni Ball Eye (Red=10, Black=20, Blue=20,) / 50 Pkts
Pencil Uni Ball / Signo (Red=15, Black=20, Blue=115,) / 150 Pkts
Peon Book / As per sample / 100
Pointer / piano or eq. Red:50, Black:100, Blue:50 / 200 Pkts
Poker / wooden handle / 50 Nos
Punch Machine / Double punch / 30 Nos
Punch Machine / Single punch / 30 Nos
Scissor / Large / 60 Nos
Scotch Tape / 1” (Deer or equivalent) / 200 Pkts
Scotch Tape / 2” (Deer or equivalent) / 200 Pkts
Scotch Tape / 3” (Deer or equivalent) / 100 Pkts
Separators Plastic / A4 / 50 Pkts
Separators Plastic / Legal / 50 Pkts
Stamp Pad / Large Black / 30 Nos
Stamp Pad / Large Blue / 70 Nos
Stamp Pad ink / Large Blue / 30 Nos
Stamp Pad ink / Large Black / 30 Nos
Stapler 24*6 / 50hd MAX, Dux or Equivalent / 500 Nos
Stapler Pin / 23/8 (Dollar or Piano) / 05 pkts
Stapler Pin / 23/12 (Dollar or Piano) / 05 pkts
Stapler Pin / 23/15 (Dollar or Piano) / 05 pkts
Stapler Pin / No.10 (Dollar or Piano) / 50 pkts
Stapler Remover / 50 Nos
Table Set / Wooden / 20 Nos
Tag / Small 6” as per sample / 50 bundle
78. / Tag / Medium as per sample / 50 bundle
79. / Tag / Large 12” / 50 bundle
80. / Pin Holder / 20 set
2. Printing Items / QTY
Cash Book, 80 Gram / 200 pages (25),100 pages (50) / 75 Nos
Contingent Bills / As per sample / 4000 Nos
Envelope 5*11 (100gram, Imp) / Printed 5*11 / 10,000 Nos
Envelope A3 (100gram, Imp) / Printed A3 / 500 Nos
Envelope A4 (100gram, Imp) / Printed A4 / 7000 Nos
Envelope 9*4 (100gram, Imp) / 9*4 / 20,000 Nos
Envelope Cloth Legal, 100g.imp / Legal size / 1500 Nos
Envelope file size (100g, Imp) / White / 10,000 Nos
File Cover with dept. name / As per sample / 10000 Nos
Register Budget / As per sample / 40 Nos
Register Contingent, audit/accounts / As per sample / 20 Nos
Register Dispatch / As per sample / 150 Nos
Register large / Single line / 150 Nos
Register attendance / As per sample / 100 Nos
Register Mail Receive / As per sample / 100 Nos
Register medium / Single line / 100 Nos
Register Stock / As per sample / 30 Nos
3. Name of Toners / QTY
Toner Photostat Machine Konica Minolta 163 / 6
Toner Photostat Machine Konica Minolta 363 / 6
Toner Photostat Machine Konica Minolta 215 / 20
Toner Photostat Machine Panasonic 8025 / 2
Toner Printer Laser Jet 2055 / 20
Toner for Printer 401a / 50
Toner for fax sp 1200 SF / 5
Toner for Fax KXFL 402 / 5
Toner HP Laser Jet 1300 / 5
Toner HP Desk Jet 2015 / 5
Toner HP Desk Jet 3744 (each color) / 5
Toner HP 3015 , / 5
4. Consumables (Cleaning & Sweeping Material)
Sweep / Sweet Smell 1 liter bottles / 600
Phenyl / Sweet Smell 1 liter bottles / 500
Sulphuric Acid / - / 50 Cane
Salt Acid / - / 50 Cane
Soap / Hand Wash / 300 Bar
Nepthline Salt / - / 20 kg
Brooms / Narial / 200
Brooms / saroot / 1000
Bamboo Stick / - / 50
Dustbin / Large / 100
Dustbin / small / 150
Drum / Large for Garbage / 40
Brush Toilet / - / 150
Brush Round / with Large Stick / 100
Brush Cleaning / - / 150
Toilet Roll tissue / - / 150
Tissue / - / 100
Surf (½ kg pkt) / - / 300 kg
Rags / - / 400 kg
Lota Plastic / - / 200
Vim Powder / - / 200 pkt
Dettol / Medium botle / 200
Commode Pump / - / 50
Wall Cleaning brush / - / 100
Plastic Shovel / - / 100
Mug Plastic / - / 50
Wiper Small / - / 100
Wiper Large / - / 20
Drum / Large for Garbage / 50
5. Plumbing Material / Specs
Pipe PPR (10 per length) / 25mm, 25/1/2mm, 32mm, 40 mm, 50 mm, 63 mm
Elbo PPR / 25mm, 25/1/2mm 32mm, 40 mm, 50 mm, 63 mm
Tee PPR / 25mm, 25/1/2mm, 32mm, 40 mm, 50 mm, 63 mm
Socket PPR / 25mm, 25/1/2mm, 32mm, 40 mm, 50 mm, 63 mm
Union PPR / 25mm, 25/1/2mm, 32mm, 40 mm, 50 mm, 63 mm
Ball Wall PPR / 25mm, 25/1/2mm, 32mm, 40 mm, 50 mm, 63 mm
Cross Bend PPR / 25mm, 25/1/2mm, 32mm, 40 mm, 50 mm, 63 mm
Pipe GI / ½, 3/4 , 1”, ¼, 1/1/2, 2”
Elbo GI / ½, 3/4 , 1”, ¼, 1/1/2, 2”,
Elbo GI Reduce / 1/2x3/4, 3/4x1/4, 2”
Tee GI / ½, 3/4 , 1”, ¼, 1/1/2, 2”,
Tee GI / 1/2x3/4, 3/4x1/4, 2”
Socket GI / ½, 3/4 , 1”, ¼, 1/1/2, 2”,
Socket GI / 1/2x3/4, 3/4x1/4, 2”
Pipe nipple GI / ½, 3/4 , 1”, ¼, 1/1/2, 2”
Bearal Nipple GI / ½, 3/4 , 1”, ¼, 1/1/2, 2”
Union GI / ½, 3/4 , 1”, ¼, 1/1/2, 2”
Socket GI / ½, 3/4 , 1”, ¼, 1/1/2, 2”
Ball Wall GI / ½, 3/4 , 1”, ¼, 1/1/2, 2”
Cross Bend GI / ½, 3/4 , 1”, ¼, 1/1/2, 2”
MF Elbo GI / ½, 3/4 , 1”, ¼, 1/1/2, 2”
Check Wall / ½, 3/4 , 1”, ¼, 1/1/2, 2”
Bush GI / ½, 3/4 , 1”, ¼, 1/1/2, 2”
1/1x3/4, 1/2”x1”, 1/2x1/4, 3/4x1/4, 3/4x1”, 3/4x1/2,
Motor Mono-Block / 1hp, 2hp, 3.5hp, 5.5hp, 7.5hp
Motor mizile GD or equi / 0.75, 0.90, 1.1,
Plain bend GI / ½, 3/4 , 1”, ¼, 1/1/2, 2”, 2/1/2”
CP Set mster/faisal/rizwan
Flash Tanki, master/Golden
Water Tank, / 500 g, 1000 g
Bib Kock, (faisal, nice, rizwan, asia)
Double Bib Kock, (faisal, nice, rizwan, asia)
T Kock, (faisal, nice, rizwan, asia)
Basin mixer, (faisal, nice, rizwan, asia)
Connection pipe (basin mixer) / 1.5 foot
Basin Waste
Kitchen waste
Bolt Kit
Wash Basin 3star or equivalent
Toilet, English
Seat Cover
Seto kit
Toilet, Indian
Thimbal
Robber Connection meter
Water Filter, national or equivalent
Filter Cortege / Simple, special 18”
Muslim Shower
Sarsari Set / Master/national/equivalent
Mirror
screw / ½, 1”, 1.5”, 2”, 2.5”, 3”, 3.5”, 4”
U Clump / ½, 1”, 1.5”, 2”, 2.5”, 3”, 3.5”, 4”
Kili Clump / ½, 1”, 1.5”, 2”, 2.5”, 3”, 3.5”, 4”
Morry, (faisal, nice, rizwan, asia) / small/Large
Head (faisal, nice, rizwan, asia)
Neck (faisal, nice, rizwan, asia)
Bush Tanki / ½, 1”, 1.5”
Float Wall / ½, 1”, 1.5”, 2”
PVC Pipe ambassador/Kashmir/poli / 2”, to 9”
PVC Tee / 2”, to 9” and2x3, 2x4, 2x5, 3x4,
PVC Socket / 2”, to 9” and 2x3, 2x4, 2x5, 3x4,
PVC Elbo / 2”, to 9” and 2x3, 2x4, 2x5, 3x4,
Y Tee / 2”, to 9” and 2x3, 2x4, 2x5, 3x4,
Hook iron
Golden Washal
Silkon Washal
Garden pipe / ¾, 1”
Soad liquid holder
Paper holder
Saifan, 3star or equi
Push button
Hocky pipe
Single piller kock
Side piller Kock
Gola
Safada
Third tape
Solution
Black pipe tape
Head screw
Pipe nozal / ½, 1”, 1.5”, 2”
Jubli Clump / ½, 1”, 1.5”, 2”
Pipe Rench / 12”, 14”, 26”
PPR Die
Pipe Die
PPR Cutter
GI Cutter
Screw Rech / 8”, 12”,
Screw Driver best quality / Small/Large
Pipe baank
Dril machin, hilti
Tile Cutter
Hamour set etc
Key Set / All sizes

1INTRODUCTION

The Mirpur University of Science & Technology is chartered with Govt. of AJK with aim of facilitating the higher education sector to serve as Socio-Economic Engines for the development of Pakistan and it consists of four faculties/26 teaching department with three campuses working in two districts of AJ&K and has been using almost more the Rs. 4.000 stationary / Consumables (Cleaning & Sweeping Material) of different kind during a financial year

2SCOPE OF WORK

The scope of the project is to supply the required above items on approved rates as and when required during the financial year 2017-18 at FOR basis at Mirpur and Bhimber.

3General Terms & conditions

1. For this tender PPRA's Rule number 36(a) `Single stage - Single Envelope Procedure' for open competitive bidding shall be adopted.
2. The bidder is required to submit Bid in Single Envelop. Envelope should be sealed and labeled with the name, address and contact number of the bidding company.
3. Every bidder has to provide the sample of their quoted each items which clearly indicate manufacturer of that item e.g. 80 Gram paper of Double A. or Paper One etc,
4. Bidders are required to clearly mention unit rate, Kilo Grams, Litters, Grams and numbers or any standard unit.
5. These Rates will be valid for the period whole year up to 30-06-2018 and the selected suppliers have to supply each purchase order of required items on approved rates during Financial Year.
6. Every bidder has to give the rates of all items mentioned in each Stationery or Consumables.
7. Bidders shall submit a signed letter with Official stamp affixed on it as per the format given in Form I as a cover letter to the Bid/Proposal. Bids/Proposals submitted without this cover letter may not be accepted and bids will likely to be rejected straightaway.
8. Bidders shall provide Company profile, Authorization & relationship with principal firm(s), location of branch offices, company experience in related field, technical staff details (branch-vise), project completed, major clients' list. NTN –GST and Registration under companies’ ordinance 1984.
9. Bids shall be prepared on endorsed performa.
10. Quotation shall be prepared category wise separately and rates of all items in each category necessary to be provided otherwise bid may be rejected.
11. Bidders are required to fill and sign all pages of submitted proposal, and submit it as Financial Proposal.
12. A bank draft equal to 2% of the Total Bid Value should accompany the bid as part of financial proposal as earnest money drawn in favor of Treasurer, Mirpur University of Science & Technology, Mirpur AJ&K .
13. The bids shall not be considered without earnest money & Tender Fee.
14. Rates quoted in the Bid should be containing all the applicable taxes and GST also.
15. After the approval of contract award, as per The Stamp Act 1899 Article 22-A as mentioned below a contract agreement on the stamp paper shall be executed by the firm with selected bidder within 15 days from the date of issuance of Letter of acceptance / supply order.

4TERMS OF PAYMENTS

1. No payment shall be made in advance to selected bidder/vendor as mobilization advance.
2. 100 percent cost of items shall be payable to the Contractor within one month upon successful installation and inspection of supplied items.
3. Taxes will be deducted at source as per government rules at the time of payment irrespective of the date of invoicing.
4. Quantity may be increased/ decreased at the time of agreement/supply order.

5LIQUITDATED DAMAGES

1. In case of delay, the Central Purchase Committee, of MUST reserves the right to suggest to Competent Authorities for imposing a penalty not exceeding 10% of the total amount of the contract at the rate of 1% of the bill for each week (cumulative) of delay.
2. If the work is not executed according to the satisfaction of the Competent Authority reserves the right to reject it altogether or impose a penalty not exceeding 50% of the contract amount.
3. In case of services delay or unsatisfactory service delivery /non-complying the terms & conditions CDR will be forfeited.

6GENERAL TERMS AND CONDITIONS

1. An affidavit to the effect that the firm has not been blacklisted by any Government/Semi Government organization.
2. The University reserves the right to accept/reject wholly or partially any tender at any stage of the tender process with recorded reasons.
3. Validity period of the bids shall be 4 months (120days).
4. Bids are liable to be rejected if; they are not conforming the terms, conditions and specifications stipulated in this RFP.
5. During the examination, evaluation and comparison of the bids, the MUST at its sole discretion may ask the bidder for clarifications of its bid.
6. The request for clarification and the response shall be in writing/email.
7. The amount submitted as Earnest Money shall be refunded to the unsuccessful bidders after the decision of "Tender Committee" for the award of said tender.
8. If there is a discrepancy between unit price and total price in the submitted bid which is obtained by multiplying the unit price and quantity, the unit price shall prevail and total price shall be corrected. If there is a discrepancy between the words and figures, the amount in words shall prevail. If there is a mistake in addition/ totaling, that shall be corrected. If the bidder does not accept the corrected amount of bid, his bid shall be rejected and his bid security forfeited.
9. Conditional Bids will not be entertained.
10. For this tender all updates/changes shall be communicated through email and also be posted on MUST website.
11. In case of any dispute between the two parties of any matter arising out of after signing the contract agreement, the case shall be referred to Vice Chancellor, MUST whose decision shall be final and binding on both parties.
12. Maximum delivery time for all items is four weeks when the order is less then RS. 0.500 million is one week
13. Bids submitted via email or fax will not be entertained.

7CLARIFICATIONS

Queries regarding this RFP shall be submitted in writing (post and email) to:

(Sahibzada Muhammad Zahid)

Deputy Treasurer /

Secretary Central Purchase Committee

Ph: 05827-961046; Fax: 05827-961039

Form 1.

PROPOSAL SUBMISSION FORM

Secretary Purchase Committee

Mirpur University of Science & Technology,

Sir

______We, the undersigned, offer to provide the Services for "Purchase of Items for MUST Office and in accordance with your Request for Proposal (Tender Document) dated ______and our Proposal. We are hereby submitting our Financial Proposal along with Technical compliance, sealed in envelope.

We understand you are not bound to accept any Proposal you receive and reserves the right to accept or reject any offer and to annul the bidding process and reject all proposals without assigning any reason or having to owe any explanation whatsoever.

The decision of evaluating committee shall be final and cannot be challenged on any ground at any forum and the evaluating committee will not be liable for any loss or damage to any party acting in reliance thereon.

We remain,

Yours' sincerely

Authorized Signature:

Name and Title of Signatory: Name of Firm:

Address:

Category:______
# / Name of Item / Brand Name / Specs Details / Unit Rates with Taxes / Total Cost Rs.

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