Hollister Heat Board of Directors
Public Input Meeting
date: Monday, July 23, 2012
location: YMCA, 351 Tres Pinos Road, Suite A-201, Hollister, CA95023
A public input meeting was held on July 23, 2012 with George Ramirez, presiding, and Jennifer Bagley, secretary.
Members Present: George Ramirez, Dave Super, Jennifer Bagley, Shaun Zink, Anthony Hazen, Bill Baer, Kaycee Day, Keith Woeste, Ruben Gaitan, M.J. Miguelgorry.
Guests Present: Corina Vallejo, Vicky Woeste, Dan Miller, Ellen Miller, Maria Spandri, Richard Herrera, Nancy Kearns.
See attached presentation.
Corina Vallejo: Questioned the purpose of the online store and access to sweatshirts, as they are such a popular item on opening night.
Dan Miller – Suggested attaching a roof system, but thought the retrofit was the best idea and could be accomplished inexpensively. He works as a general contractor and offered his services, he can donate the labor and find others that may be willing to do the same.
Jennifer Bagley – Added some additional costs to replacing the structure – Plumbing, Cabinetry, Reattaching the Awning.
Maria Spandri – Wondered if they would be any issues with the size of the awning and the dimensions of a proposed portable.
Shaun Zink – Asked if there was a lease to own option, but no details were forthcoming.
Dan Miller – Suggested a sloped roof to avoid standing water, rust. It could be placed over the existing roof. Discussed the merit of a steeper roof to discourage vandals. Suggested that two containers could be welded together. Addressed the cooling issue, new plywood has reflecting foil, and proposed a small amount of insulation. He’d be willing to help determine costs.
George Ramirez – Worried that the batting cages as proposed would be in a secluded area, which could invite the attention of vandals.
Nancy Kearns – Asked if the batting cages would be free for everyone to use. Batting cages would only be available to registered Heat players and run by coaches. There will be an online reservation system to manage fair use. Otherwise there may be liability issues. Expressed concern that girls would not be able to use their good bats with the dimple balls used by the proposed pitching machines. Inquired about netting within the cages.
Netting costs approximately $2500 per net, but could be an option.
Bill Baer reported that the proposed midrail on the plans may or may not be necessary, but can be added later. Lights may have to go into the interior, but that will require some modifications. The County wants us to use bonded and licensed labor, which explains the higher costs.
Issue with electrical upgrade – currently not sure where the junction box near the Snack Bar is, the plans were lost.
Kaycee Day – Asked if the lights could go on the existing poles near the batting boxes to save on costs.
George Ramirez – Stressed that we have done some capital improvements, including the netting at Heat 1.
The dual concerns of building something that develops the skills of the players and the fact that the snack bar makes money was discussed. Some believed that both can be done.
Corina Vallejo – Requested the bids for the projects and asked if we had inquired into Pepsi donating a new scoreboard. Pepsi is no longer donating things.
Someone asked if there were sound ordinances to consider for the PA system. People were insure, but the Little League does use one.
Richard Herrera – Suggested that if vandalism is such an issue, that perhaps the Heat could work with other organizations to split the cost of security.
Corina Vallejo – Spoke as a former board member and parent of a former player. She expressed that we need to examine what we need vs what we want. The Snack Bar *needs* fixing and it isn’t about what we want. The Heat fundraised for a specific issue, the snack bar, and she identified the Snack Bar as the top priority.
Dan Miller – Expressed that Snack Bar Options A & B did not increase revenue as they were not a fundamental change in what the Snack Bar could do and he identified Option C as the top priority. He believed the full retrofit could be accomplished for $12k - $15k.
Maria Spandri – Suggested we add an embezzlement rider to our insurance.
A vote was taken to identify top priorities of those in attendance, in order of most top priority votes:
1) Snack Bar Option C (“Upgrade Existing Snack Bar”, Amended Cost: $12,000-$15,000): Top Priority – 9 votes, Second Priority – 5 votes.
2) Batting Cages Option A (“2 Batting Cages”, Cost: $37,644): Top Priority – 5 votes, Second Priority – 5 votes, Third Priority – 3 Votes
3) Bleacher Shading (Cost: $900): Second Priority – 1 vote, Third Priority – 6 votes.
4) PA System (Cost: $5,999): Third Priority – 4 votes.
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